Auto Sum Formula Question

[David Cahill]

I have created a form with tables and form fields so that users can enter
their data by typing it in. The form can also be filled in manually.

At the bottom of the form I have a table w/ 4 colums for various fees. The
Auto Sum formula works great.

Here is the problem: 50% of the people who will use my form will simply
print it out and fill it in by hand. They will not be filling out
electronically.

When I print my form, the cells for "Total Fees" automatically populate
"$0.00". No data has been entered in the table and my guess is that the
formula thinks that "$0.00" has been input into these fields.

How do I make it so that the auto sum formula does not execute unless
someone enters data into the form fields w/in the table?

 

[Greg Maxey]

Put a number picture switch in your formula field.

e.g., { = Sum(Above) \# "#.00;(#.00);"

The characters before the firsrt ";" sets the format for positive values,
the second
set of is for negative values, the "nothing" after the last ";" formats 0
as nothing.

 

[David Cahill]

Thank you very much for the help. Your suggestion worked, but now it no
longer auto sums the data when it is typed in.

 

[Greg Maxey]

Do you have the "calculate on exit" option turned on for each form field
that you use to enter values?

 

[David Cahill]

Yes, I do.

Do you have the "calculate on exit" option turned on for each form field
that you use to enter values?


--
Greg Maxey/Word MVP
See:
http://gregmaxey.mvps.org/word_tips.htm
For some helpful tips using Word.

 

[Greg Maxey]

You can e-mail me the document and I will see if I can sort it out.

 

[David Cahill]

Thank you very much. How do I get your e-mail address? the one in your
profile does not work.

 

[Greg Maxey]

..OscarRomeoGolf fills in for "org"