Auto Text & Normal.dot

[Trevor Williams]

Dear all,

Each of our users PC's point to a centrally controlled template directory on
a server in which a modified Normal.dot resides for Word XP. Contained in
the normal.dot is a huge list of Autotext entries. I have 2 questions...

1. if the user e-mails a Word document to a client, does the autotext stay
with the document, and therefore gives the client access to the autotext
within that doc?
2. is it possible to save autotext outside of the normal.dot? - It would be
good if each user could set their own autotext entries rather than having
each entry centrally stored. (and make my life easier too!)

Thanks in advance

Trevor

 

[Charles Kenyon]

1. You should _not_ be sharing normal.dot. The problem you are having now is
trivial compared to those you are creating.

2. Inserted autotext is a part of a document, just as if typed by hand.
AutoText, itself, resides only in templates, not documents.

3. If you are not sharing normal.dot, each user can save personal AutoText
in a personal normal.dot. This is how Word is designed to be used.

4. You can store AutoText in a different global template, which can be
shared. See http://addbalance.com/word/movetotemplate.htm for step-by-step
instructions on moving / sharing / copying / backing-up customizations
including AutoText, AutoCorrect, keyboard assignments, toolbars, macros,
etc.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide


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[Trevor Williams]

Thanks Charles - do you know if it's possible to print the current list of
autotext residing in the template?

 

[Charles Kenyon]

Assuming that all AutoText is currently in your normal.dot template...

On the Print Dialog box (File > Print) you will find an option on the lower
left corner for what is to be printed. Change this to AutoText entries.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide


--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide


--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.