AutoArchive doesn't work on Junk E-mail folder?

[Steve]

I set the autoarchive property for the Junk E-mail folder to permanently
delete the items after 1 day. When I look in there, though, I see stuff from
more than 1 day. I reran the archive and it looks like it skips the Junk
E-mail folder.

Does auto-archive not work on the Junk e-mail folder?

I don't want to set the delete mail in options because I sometimes get
e-mail from clients that I don't want to add to my contacts (since I'll only
be communicating with them once).

Thanks.

 

[Vanguard]

I set the autoarchive property for the Junk E-mail folder to
permanently
delete the items after 1 day. When I look in there, though, I see
stuff from
more than 1 day. I reran the archive and it looks like it skips the
Junk
E-mail folder.

Does auto-archive not work on the Junk e-mail folder?

Using auto-archive requires *2* setups. You must enable the global
option under Tools -> Options -> Advanced -> Auto-Archive. That turns
on auto-archiving. If you don't turn this on, the auto-archiving
attribute on each folder is meaningless, much like not flipping on the
mains and expecting your wall switch to still turn on the lights. The
second part is to enable auto-archiving for the folder. If you don't
enable the auto-archive attribute of a folder, it won't get archived,
much like turning on the mains will not force all the wall switches into
the on position.

Another caveat is the time intervals you set for auto-archiving. Say
you set the global archiving option to run every 15 days. You set the
folder's archiving to run every day. Well, the global option won't run
the auto-archive function until 15 days have elapsed. When it does run,
it will check the interval set within the folder. You need to set the
global archiving interval to be equal to or smaller than the shortest
auto-archive interval you configure for any of your folders if you don't
want any delays in archiving.

Global archive = 15 days
Local archive = 3 days
Archiving runs ever 15 days (not every 3 days).

Global archive = 3 days
Local archive = 3 days
Now they match so local occurs every 3 days.

Global archive = 5 days
Local archive = 10 days
Archiving runs every 5 days but some local items may not yet qualify for
archiving.

You need to set the global archiving interval to the shortest interval
specified for any folder where archiving is enabled - if you want
archiving to occur at the local archiving rate. Otherwise, if the
global archive interval is longer, it merely archives any candidate
items within a folder and obeys that setting.

 

[Steve]

Thanks for replying, Vanguard.

I did check those and they are both set the same. The only thing that I
didn't check was Prompt before AutoArchive runs, but everything else is the
set to 1 day.

Thanks.

 

[Vanguard]

Thanks for replying, Vanguard.

I did check those and they are both set the same. The only thing that
I
didn't check was Prompt before AutoArchive runs, but everything else
is the
set to 1 day.

Auto-archiving works on the Modified datestamp. That is not the same as
the Sent or Received datestamp typically shown in a column. You need to
add the Modified date column to see what is that date. If you move
files around then the Modified date gets updated. Could be you have a
two-year old e-mail but you moved it using a rule or dragged it to
another folder. So it might be dated 2 years ago for the Received date
but that is not the datestamp that Outlook uses. If you are moving
files around, you are touching them for a reason. Outlook doesn't know
what that reason is but simply knows that you are still *using* those
files so they don't qualify for archiving. The number of days an item
becomes available is after the item's Modified datestamp.

 

[Steve]

Thanks, Vanguard.

I'll check it out.

Auto-archiving works on the Modified datestamp. That is not the same as
the Sent or Received datestamp typically shown in a column. You need to
add the Modified date column to see what is that date. If you move
files around then the Modified date gets updated. Could be you have a
two-year old e-mail but you moved it using a rule or dragged it to
another folder. So it might be dated 2 years ago for the Received date
but that is not the datestamp that Outlook uses. If you are moving
files around, you are touching them for a reason. Outlook doesn't know
what that reason is but simply knows that you are still *using* those
files so they don't qualify for archiving. The number of days an item
becomes available is after the item's Modified datestamp.

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[Steve]

Actually, I do have one other question. I watched it autoarchive this
morning and it went through ALL of the folders except Junk e-mail, so it
looks like Outlook skips that all together.

 

[Vanguard]

Actually, I do have one other question. I watched it autoarchive this
morning and it went through ALL of the folders except Junk e-mail, so
it
looks like Outlook skips that all together.

Since there is no logfile of the auto-archiving process, and since the
status bar showing which folders are getting archived speeds so fast
through the list of folders that you can't be sure which ones got
touched or not, I'm not sure how YOU know that the Junk folder got
bypassed.

What happens if you create another folder, say, JunkMail and move your
junk items there. After a day (the interval you said that you
configured for both the global and folder archive intervals), does
auto-archive work in that new folder? You might have to wait 2 days to
do the test to ensure the 1-day interval has been *exceeded* rather than
just met.