automatic cross-references generate unwanted page breaks when prin

M

matt.carney

I am writing a series of reports that have many figures and tables, and have
used automatic captions and cross-references. When I open, read, and edit
the MS Word document, it looks fine. However, if I try to either Print it or
to "Print Preview" it, Word inserts a page break immediately in front of
almost every cross-reference. The only fix I can find so far is to manually
type in the cross-references and abandon using the automated
cross-references. Is there any other solution? This problem occurs even
with relatively small documents (~20 pages, 0.3 MB).
 
S

Suzanne S. Barnhill

When you insert a cross-reference, you create a bookmark around the caption.
If you then go back and insert a page break before the caption by pressing
Ctrl+Enter at the beginning of the caption, the page break is inserted
inside the bookmark and is picked up by the cross-reference. Delete the
existing page breaks and either format the caption as "Page break before"
(preferable) or press Enter at the end of the preceding paragraph, then
enter a page break, then delete the empty paragraph.
 
I

ILv2Xlr8

I've also noticed this when switching back and forth from the print view and
normal view. You can not delete the page breaks without deleting the cross
reference. Somehow, MS Word appears to randomly insert the page break before
inserted cross references.

Anyone find a solution to this?
 
A

Andy

I too am having this problem. I think the issue is that it is not a page
break that is being inserted. If you turn on all page formatting you can see
that there is no page break or section break inserted in the field. The field
has simply been knocked down onto the next page. I have got round this by
deleting the field and re-incerting the cross-reference and it appears to
work but is very frustrating as it is not actually "solved".

Does this happen on the newer versions of word? Maybe its time to upgrade?
 
M

Michelle

Hi Suzanne

I am still unable to resolve the same problem that Matt, below, explained.
The page breaks are automatically generated. When I delete them, they just
keep coming back, as he says, when printing or print previewing.

Michelle
 
M

Michelle

I've been back in the document and realize that I am only getting unwanted
page breaks automatically inserted in front of table cross-references and not
in front of figure or appendix cross-references.

Thanks
 
M

Michelle

1. How do I tell if the first row of the table is formatted as "page break
before"?

2. I recently went from single to double spacing my doc. I just went to the
tables to try to figure out how they are formatted and noticed that their
column widths were messed up, consequently messed up the text with the table
cells. This is the same with the appendices (images of tables copied from
SPSS, the tables mentioned above were cells copied and pasted into the Word
doc from Excel). The appendices, however, are not giving me the page break
problems described in my last two emails.

3. So I guess this is my second problem - how to get my tables and
appendices to look like they originally did.

Thanks
 
S

Suzanne S. Barnhill

1. Select each cell in the top row and go to Format Paragraph | Line and
Page Breaks to see if the box is checked.

2. How did you change the line spacing? If you modified the Normal style,
then this could well affect tables.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org
 
M

Michelle

Suzanne I still have the original problem with the page breaks appearing when
I print/print preview. Any other troubleshooting suggestions?
 
S

Suzanne S. Barnhill

If you like, send a relevant portion of the offending document to me, and
I'll take a look.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org
 
M

Michelle

Sounds like a good idea. Could you send me an address so that I could send
you the doc via attachment?

Thanks
 

Ask a Question

Want to reply to this thread or ask your own question?

You'll need to choose a username for the site, which only take a couple of moments. After that, you can post your question and our members will help you out.

Ask a Question

Similar Threads

Cross-reference Insert Default Change 0
Inactive Cross References and File Size Limit 0
Page Breaks are created before inserted Cross-References after F9 5
Cross references inWord are put onto new page in print preview. 2
Automated List of Cross References in a Document 1
Word 2008: possible to have automatic updates of cross-references intext? 2
Unwanted page breaks in cross-references 1
Weird Cross References in Word 2007 0

Top