automatic dates in template

[Adam McLean]

How do I stop the date inserted in a template from updating when the
document created from the template is stored and printed later?

EG:
I have created a template with my letter head etc. I also have
included in the template [insert] date and time. Update automatically
is not ticked.

When I open a new document using this template the correct date is
entered into the document. No problems.

When I store it or send it to clients the date remains as the original
date that I sent the letter. This is all good.

When I or my clients open the document sometime later (weeks months
years etc) the date remains as the original date that I sent the
letter. This is what I want and is all good.

My problem is when I (or my clients) open the document some time later
and then print it the date is updated and the date that is printed is
the date the letter was printed not created! This is not what I want.
I print out a 6 month old letter and it show the current date not when
I sent it.

How do I stop the date from automatically updating.

 

[Adam McLean]

I am using MS Word 2004 version 11.2 on a Mac.

 

[Adam McLean]

I am using student edition for mac. At [insert] there is no insert
fields?? Is this because it is a basic version?

 

[Graham Mayor]

Change the date field to a createdate field in the template and in each of
the documents you have already created from it. Update the fields and save
the documents/template. The template will always show the date the template
was created. The documents will show the dates they were created.

--
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Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

I am using MS Word 2004 version 11.2 on a Mac.

How do I stop the date inserted in a template from updating when the
document created from the template is stored and printed later?

EG:
I have created a template with my letter head etc. I also have
included in the template [insert] date and time. Update automatically
is not ticked.

When I open a new document using this template the correct date is
entered into the document. No problems.

When I store it or send it to clients the date remains as the
original date that I sent the letter. This is all good.

When I or my clients open the document sometime later (weeks months
years etc) the date remains as the original date that I sent the
letter. This is what I want and is all good.

My problem is when I (or my clients) open the document some time
later and then print it the date is updated and the date that is
printed is the date the letter was printed not created! This is not
what I want. I print out a 6 month old letter and it show the
current date not when I sent it.

How do I stop the date from automatically updating.

 

[Guest]

Adam

Not that I am aware of: it should be the same as everyone else's Word.
However, have you turned off those horrible 'adaptive menus'? This
ridiculous 'feature' has finally had its day in Word 2007 - about 10 years
too late!

Right-click on any menu and select Customize. Check the box to Always Show
Full Menus. Do you see Insert, Fields now?

I am using student edition for mac. At [insert] there is no insert
fields?? Is this because it is a basic version?

How do I stop the date inserted in a template from updating when the
document created from the template is stored and printed later?

EG:
I have created a template with my letter head etc. I also have
included in the template [insert] date and time. Update automatically
is not ticked.

When I open a new document using this template the correct date is
entered into the document. No problems.

When I store it or send it to clients the date remains as the original
date that I sent the letter. This is all good.

When I or my clients open the document sometime later (weeks months
years etc) the date remains as the original date that I sent the
letter. This is what I want and is all good.

My problem is when I (or my clients) open the document some time later
and then print it the date is updated and the date that is printed is
the date the letter was printed not created! This is not what I want.
I print out a 6 month old letter and it show the current date not when
I sent it.

How do I stop the date from automatically updating.

 

[Suzanne S. Barnhill]

It shouldn't be necessary to use the Insert | Field dialog, however, if the
template contains a DATE field (as it evidently does); it can be manually
edited to CREATEDATE (Alt+F9 to view the field code).

Adam

Not that I am aware of: it should be the same as everyone else's Word.
However, have you turned off those horrible 'adaptive menus'? This
ridiculous 'feature' has finally had its day in Word 2007 - about 10 years
too late!

Right-click on any menu and select Customize. Check the box to Always Show
Full Menus. Do you see Insert, Fields now?

--
Terry Farrell - Word MVP

I am using student edition for mac. At [insert] there is no insert
fields?? Is this because it is a basic version?

How do I stop the date inserted in a template from updating when the
document created from the template is stored and printed later?

EG:
I have created a template with my letter head etc. I also have
included in the template [insert] date and time. Update automatically
is not ticked.

When I open a new document using this template the correct date is
entered into the document. No problems.

When I store it or send it to clients the date remains as the original
date that I sent the letter. This is all good.

When I or my clients open the document sometime later (weeks months
years etc) the date remains as the original date that I sent the
letter. This is what I want and is all good.

My problem is when I (or my clients) open the document some time later
and then print it the date is updated and the date that is printed is
the date the letter was printed not created! This is not what I want.
I print out a 6 month old letter and it show the current date not when
I sent it.

How do I stop the date from automatically updating.

 

[Daiya Mitchell]

Hi Adam,

Suzanne's or Graham's advice will let you fix your current date
issues--alt-F9 is the same as option-F9 on the Mac, if necessary.

There is only one version of Word for the Mac--the student one has exactly
the same features.

If you can't find Insert | Field, make sure you didn't accidentally turn on
"Word 5.1 Menus". Look under View to see if there's a check next to that
option, uncheck if so. (I don't think MacWord ever got the horrible
adaptive menus that Terry mentions)

If you still can't find it, post on the MacWord ng linked below.

The current status of "update automatically" in the Insert | Date and Time
dialog means nothing. That checkbox only applies when one is actually
inserting a date that way. If you used the keyboard shortcut for
InsertDate, it inserts an automatically updating {DATE} field.

You can record a macro of yourself inserting a non-updating date, and then
assign it a keyboard shortcut, for efficiency in future docs. Ask how on the
MacWord group, if interested.

See here for Google/Entourage gateway to newsgroups for MacWord, MacExcel,
and other MS programs for the Mac:
<http://www.microsoft.com/mac/community/community.aspx?pid=newsgroups>

I am using student edition for mac. At [insert] there is no insert
fields?? Is this because it is a basic version?

How do I stop the date inserted in a template from updating when the
document created from the template is stored and printed later?

EG:
I have created a template with my letter head etc. I also have
included in the template [insert] date and time. Update automatically
is not ticked.

When I open a new document using this template the correct date is
entered into the document. No problems.

When I store it or send it to clients the date remains as the original
date that I sent the letter. This is all good.

When I or my clients open the document sometime later (weeks months
years etc) the date remains as the original date that I sent the
letter. This is what I want and is all good.

My problem is when I (or my clients) open the document some time later
and then print it the date is updated and the date that is printed is
the date the letter was printed not created! This is not what I want.
I print out a 6 month old letter and it show the current date not when
I sent it.

How do I stop the date from automatically updating.