automatically copy a line in word

[freelancer]

I am using MS office 7. I wish to set up a template which allows me to write
a one off letter to a client. Within the letter I wish to customize the odd
line or paragraph which will then be automatically repeated at a specific
point further down the document. I can do this to a degree using mail merge
but its something of a phaf so is there a way I can use, say, ‘quick parts’
in the insert ribbon to do the same?
Any responses will be greatly appreciated.

 

[Susan Ramlet]

Office 2007? (That's actually Office "12", I believe.) I'll assume you're
talking about Word.

It's not really clear what your document structure is, but if I understand
correctly, the document would be smart enough to know when you inserted a
block of standard text in one location and would repeat it in a different
location.

I think it would require some automation, or macros to do this, and a peer
support forum isn't a great place to learn how to do that. You could
definitely use autotext for the boilerplate language so you could quickly
insert it, but you'd have to do it each time yourself, I believe.

 

[freelancer]

Ahh susan, actually Office 12 is an old proto-version of Office 2007. It
could be that somewhere out in the colonies you are still using that antique
format but back here in the civilized world, we've moved on.
I found a way of achieving my aim on Word 2007 but as we have lots of
crossover format issues with Office and Word we tend to save documents in
97-2003 format, which does not seem to allow for such complex requirements.
I'll try a macro or look up some visual basic code but I'm a bit rusty at
that sort of thing so, if you know of any other way then I’ll listen (or read
as the case is!)
cheers

 

[Bob I]

You said office 7, that would have been Office 95 which contained Word
7.0, Excel 7.0 ............ As for the 2003 vs 2007 issue, why not
install the compatibility pack on the 2003 PCs?

Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint File
Formats
http://www.microsoft.com/downloads/...70-3ae9-4aee-8f43-c6bb74cd1466&displaylang=en

 

[Steve Rindsberg]

Ahh susan, actually Office 12 is an old proto-version of Office 2007.

Ahh, actually you're wrong. Office 12 is the internal version number used by
Office 2007.

You initially stated that you were using Office 7, which was the successor to
Office 4. Though it was likely that you were wrong about that as well, we do get
questions here from users of all manner of outdated/older versions, so rather
than assuming, Susan was sensible enough to ask.

It could be that somewhere out in the colonies you are still using that antique
format but back here in the civilized world, we've moved on.

No need to get snotty.

I found a way of achieving my aim on Word 2007 but as we have lots of
crossover format issues with Office and Word we tend to save documents in
97-2003 format, which does not seem to allow for such complex requirements.
I'll try a macro or look up some visual basic code but I'm a bit rusty at
that sort of thing so, if you know of any other way then I’ll listen (or read
as the case is!)

Document Properties and field codes might work.

You can define custom field codes and plug in whatever text you like.
Then where you want it to appear, Insert, Field, choose DocProperty, then choose
the name of the field you want to insert.

After changing the contents of the custom property, to force a document wide
update, press Ctrl+A to select all then F9