Automatically forward IMAP messages to personal inbox

[Kevan C]

I recently changed my email from POP to IMAP. I have multiple accounts. I
like to receive all of my messages in one inbox. The IMAP account has its
own inbox. I'm aware that the IMAP inbox contains the messages on the
server. How do I get ALL messages to automatically download to my personal
inbox? I've looked at rules. But, I wasn't able to find one that allowed
all mail to be downloaded to the personal inbox. Any help would be
appreciated.

 

[F. H. Muffman]

I recently changed my email from POP to IMAP. I have multiple accounts. I
like to receive all of my messages in one inbox. The IMAP account has its
own inbox. I'm aware that the IMAP inbox contains the messages on the
server. How do I get ALL messages to automatically download to my
personal
inbox? I've looked at rules. But, I wasn't able to find one that allowed
all mail to be downloaded to the personal inbox. Any help would be
appreciated.

Errr, if you want all your mail local, why did you switch to IMAP? The
whole purpose of IMAP was to have a server side storage as opposed to client
side.

 

[Kevan C]

I had no choice... The army is doing away with its POP server. They are
forcing everyone to IMAP. Sorry this question sounds below you. I've hunted
the web for a solution and have had no luck. I figured this was a suitable
forum for asking. I guess I'll continue my search elsewhere.

 

[F. H. Muffman]

I had no choice... The army is doing away with its POP server. They are
forcing everyone to IMAP. Sorry this question sounds below you. I've
hunted
the web for a solution and have had no luck. I figured this was a
suitable
forum for asking. I guess I'll continue my search elsewhere.

First, back off the grumpy. 'I recently changed my email' is a lot
different than 'I have no choice in using IMAP'. One implies you had a
choice, the other states you didn't.

That said, there isn't going to be a solution that will work for you
automatically, at least in Outlook. IMAP is designed to be a server based
storage solution. The only way you'll be able to get the email to a local
store is to drag and drop it (again, in Outlook. Maybe some other client
will allow you to usurp the purpose of the protocol).

However, before you do that, you may want to ask the folks who made this
decision if the reason they made it was because they felt that mail should
not be store locally.

Also, what is your end goal to having it in a different PST? Offline
access? If that's it, you should be able to configure the send/receive
group to download the entire message rather than just the header and you'll
be able to get to it offline.

 

[Lady Dungeness]

On Fri, 6 Jul 2007 18:04:13 -0700, "F. H. Muffman"

|you may want to ask the folks who made this
|decision if the reason they made it was because they felt that mail should
|not be store locally.


LOL. I love it! OP said he's with the Army. Just imagine -- a lowly
peon asking THE ARMY why they decided to go to IMAP! roflmao

OP -- I do hope you get an ANSWER to your QUESTION instead of an
off-tangent reply. In the meantime, can you try this: Make a rule to
download all of your IMAP email to your computer's inbox. Then a rule
to delete it off the IMAP server. Then a rule to sort your downloaded
IMAP mail into folders as you like. That way, you'll have your
messages on your computer and won't have to depend on whoever runs the
Army's IMAP servers to let you have access to your messages.


Lady Dungeness
Crabby, but Great Legs!

 

[Lady Dungeness]

Kevan, I just tried it and it worked.

In your Outlook, create a new folder MY IMAP MAIL. DO NOT put the
folder under the IMAP heading. Make sure the folder is set up for mail
and posting.

Then go to your IMAP inbox and then use the Rules Wizard and Create a
New Rule -- not using the tempate. Don't enter anything in the first
2-3 rules boxes; when you get a message that the rule will apply to
ALL messages, that's a good thing. Check the box MOVE MESSAGES TO MY
IMAP MAIL box, or COPY MESSAGES to my imap mail box. Run the rule --
all your messages should be downloaded right onto your computer.

Note -- the original messages are still on the server, so the next
time you get your mail, you'll get the same messages all over again.
Once you have this set up and it's working well, make another rule to
Move your IMAP messages to Trash or else to Delete them.


Lady Dungeness
Crabby, but Great Legs!



On Fri, 06 Jul 2007 23:15:07 -0700, Lady Dungeness

|On Fri, 6 Jul 2007 18:04:13 -0700, "F. H. Muffman"
|
||you may want to ask the folks who made this
||decision if the reason they made it was because they felt that mail should
||not be store locally.
|
|
|LOL. I love it! OP said he's with the Army. Just imagine -- a lowly
|peon asking THE ARMY why they decided to go to IMAP! roflmao
|
|OP -- I do hope you get an ANSWER to your QUESTION instead of an
|off-tangent reply. In the meantime, can you try this: Make a rule to
|download all of your IMAP email to your computer's inbox. Then a rule
|to delete it off the IMAP server. Then a rule to sort your downloaded
|IMAP mail into folders as you like. That way, you'll have your
|messages on your computer and won't have to depend on whoever runs the
|Army's IMAP servers to let you have access to your messages.
|
|
|Lady Dungeness
|Crabby, but Great Legs!

 

[F. H. Muffman]

On Fri, 6 Jul 2007 18:04:13 -0700, "F. H. Muffman"

|you may want to ask the folks who made this
|decision if the reason they made it was because they felt that mail
should
|not be store locally.


LOL. I love it! OP said he's with the Army. Just imagine -- a lowly
peon asking THE ARMY why they decided to go to IMAP! roflmao

You're right, I guess it's just in the Navy that there is the intelligence
to request further information when a change happens and to verify that our
plan of action does not countervene defined rules. Silly me for assuming
the Army was likewise. =) (Hows *that* for off-tangent?)

OP -- I do hope you get an ANSWER to your QUESTION instead of an
off-tangent reply. In the meantime, can you try this: Make a rule to
download all of your IMAP email to your computer's inbox. Then a rule
to delete it off the IMAP server. Then a rule to sort your downloaded
IMAP mail into folders as you like. That way, you'll have your
messages on your computer and won't have to depend on whoever runs the
Army's IMAP servers to let you have access to your messages.

Actually, I'm pretty sure that IMAP access doesn't allow rules like that,
which is why I didn't recommend it and why the OP said that he *had* looked
at rules and couldn't find one that would work.

And my suggestion of making sure that Send/Receive downloaded message bodies
as well as headers would allow for full-time offline access of messages
anyways. There's no reason for them to be in a PST.

And, since the Army can be considered to be a pretty high security
environment, I still feel entirely justified in wanting to be sure that what
the OP was asking for isn't completely against the reason why the change to
IMAP happened in the first place.

 

[F. H. Muffman]

Well, I guess I stand corrected. I was sure that rule wouldn't work. Just
to verify, they are moving to a seperate PST, correct?

 

[Kevan C]

Thanks for your help... I had it setup on Outlook XP (2002?) when I was
deployed to move my email off of the exchange server. I was having trouble
with the wizard. It didn't offer many choices. The problem is that there is
a mailbox quota that fills up quickly. I need to keep the space open to
allow incoming mail. Thanks again.

 

[Kevan C]

I didn't know you needed a complete background of all the personal reasons I
needed this setup. Next time I post, I'll be sure to include a life history
just for you. I posted the original question that got to the point. That's
what most people want on forums. If you aren't going to answer the question,
quit wasting people's time. And, for the record and your concern, I am using
a secure computer equipped with the appropriate security certificates, CAC
reader, and applicable authorizations. I simply wanted to automate the
backup rather than manually do it.

 

[Lady Dungeness]

On Fri, 6 Jul 2007 23:26:36 -0700, "F. H. Muffman"

|
|And, since the Army can be considered to be a pretty high security
|environment, I still feel entirely justified in wanting to be sure that what
|the OP was asking for isn't completely against the reason why the change to
|IMAP happened in the first place.
|--
|f.h.

Yabbut -- you didn't explain WHY you were questioning his request. And
besides, you're not his mommy. It truly seemed to be to be
disrespectful to question the OP's request, make tangential remarks,
and then fail to address the OP's query.

Just my 2 cents.


Lady Dungeness
Crabby, but Great Legs!
~~~~~~~~~~~~~~~~~~~~~~~

 

[Lady Dungeness]

Kevan

Did it work? Let us know. I've got Outlook 2002 also, and if *I* can
do it, I know you can.


Lady Dungeness
Crabby, but Great Legs!
~~~~~~~~~~~~~~~~~~~~~~~



On Sat, 7 Jul 2007 04:30:01 -0700, Kevan C

|I didn't know you needed a complete background of all the personal reasons I
|needed this setup. Next time I post, I'll be sure to include a life history
|just for you. I posted the original question that got to the point. That's
|what most people want on forums. If you aren't going to answer the question,
|quit wasting people's time. And, for the record and your concern, I am using
|a secure computer equipped with the appropriate security certificates, CAC
|reader, and applicable authorizations. I simply wanted to automate the
|backup rather than manually do it.
|
|"F. H. Muffman" wrote:
|
|> |> > On Fri, 6 Jul 2007 18:04:13 -0700, "F. H. Muffman"
|> >
|> > |you may want to ask the folks who made this
|> > |decision if the reason they made it was because they felt that mail
|> > should
|> > |not be store locally.
|> >
|> >
|> > LOL. I love it! OP said he's with the Army. Just imagine -- a lowly
|> > peon asking THE ARMY why they decided to go to IMAP! roflmao
|>
|> You're right, I guess it's just in the Navy that there is the intelligence
|> to request further information when a change happens and to verify that our
|> plan of action does not countervene defined rules. Silly me for assuming
|> the Army was likewise. =) (Hows *that* for off-tangent?)
|>
|> > OP -- I do hope you get an ANSWER to your QUESTION instead of an
|> > off-tangent reply. In the meantime, can you try this: Make a rule to
|> > download all of your IMAP email to your computer's inbox. Then a rule
|> > to delete it off the IMAP server. Then a rule to sort your downloaded
|> > IMAP mail into folders as you like. That way, you'll have your
|> > messages on your computer and won't have to depend on whoever runs the
|> > Army's IMAP servers to let you have access to your messages.
|> >
|>
|> Actually, I'm pretty sure that IMAP access doesn't allow rules like that,
|> which is why I didn't recommend it and why the OP said that he *had* looked
|> at rules and couldn't find one that would work.
|>
|> And my suggestion of making sure that Send/Receive downloaded message bodies
|> as well as headers would allow for full-time offline access of messages
|> anyways. There's no reason for them to be in a PST.
|>
|> And, since the Army can be considered to be a pretty high security
|> environment, I still feel entirely justified in wanting to be sure that what
|> the OP was asking for isn't completely against the reason why the change to
|> IMAP happened in the first place.
|> --
|> f.h.
|>
|>

 

[F. H. Muffman]

|And, since the Army can be considered to be a pretty high security
|environment, I still feel entirely justified in wanting to be sure that
what
|the OP was asking for isn't completely against the reason why the change
to
|IMAP happened in the first place.

Yabbut -- you didn't explain WHY you were questioning his request. And
besides, you're not his mommy. It truly seemed to be to be
disrespectful to question the OP's request, make tangential remarks,
and then fail to address the OP's query.

a) I've been doing support for about 15 years now. Quite often the reason
why someone is asking something has nothing to do with what they are trying
to accomplish. Finding out *why* they are trying to do something, what
their end goal is, results in a faster, easier solution.

b) I'm sorry, but when someone says 'I moved from POP3 to IMAP' it implies
a choice. The simplest solution to the original post *IS* 'Move back'.

c) You're being quite disrepectful yourself, especially with the 'mommy'
comment, which is most circles would be considered insulting.

 

[F. H. Muffman]

a) I've been doing support for about 15 years now. Quite often the
reason why someone is asking something has nothing to do with what they
are trying to accomplish. Finding out *why* they are trying to do
something, what their end goal is, results in a faster, easier solution.

In fact, take the 'Disable Import and Export' thread. The poster wanted to
prevent people from saving Contacts stored in a public folder to their local
systems. If he had just said 'I want to disable Import and Export' and we
went through the whole 'What version of Outlook' song and dance, we still
wouldn't have actually solved the problem, we would have just answered the
question.

Instead he said why he wanted to do it. Which led into the whole fact that
removing the menu entry isn't going to prevent what he wants to prevent. In
fact, it probably isn't going to make it any harder, I don't think most
people would use import and export to move items from a public folder,
they'd just drag it.

 

[jcvader99]

FH,

Having people like you in tech support is why tech support has a bad
reputation these days.

True, sometimes the hidden meaning behind a question can be a decision maker
for the answer, but your initial response on this post was "Errrr... why did
you do that", implying that the OP was ignorant from the start. You could
have easily asked the question without the sarcastic rhetoric and still
gotten the answer you want. At the same time, you should have at least
offered a possible answer, if you had one, that gave the OP something to try.
Forums are not the "speediest" form of information gathering, and by
engaging in a point-to-point conversation is not a feasible way of finding a
resolution in a forum.

Anyhow, I know I am posting to an old string, but just hate it when the
person attempting to offer a solution do nothing to benefit the guy needing
an answer.

 

[Brian Tillman [MVP - Outlook]]

Having people like you in tech support is why tech support has a bad
reputation these days.

Sorry, but this newsgroup isn't "tech support". No one here gets paid to
answer. Everyone is just a user of Outlook like yourself.