Automatically mark index entries by using a concordance file

[MelPhleg]

oi've tried doing this in word 97. i followed the instructions in word help,
but when i got to step 5 "n the File name box, enter the name of the
concordance file you want to use", there is no concordance file to open and
use. where is this concordance file so i can do the 'automatic mark index
entries....' to make an (automatic?)index of a document?

 

[Graham Mayor]

A concordance file is the list of entries that you want to index that you
have previously created for the task.

A concordance file is just a simple, two-column table that lists the words
to look for in the left column and the name of the index entry to mark them
for in the right column.


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Graham Mayor - Word MVP


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[MelPhleg]

ok, then how do i make a concordance file?
do i have go through the long and laborious task of individually marking
every word in a doc or is there a way to make the concordance file
automatically for a doc?

 

[Suzanne S. Barnhill]

See http://word.mvps.org/faqs/formatting/Createindex.htm for the rational
approach to creating an index.

 

[MelPhleg]

oh, yes. that is a much better help than any word help.
i've also been trying to find some freeware program that would
"automatically" generate an index for a doc, but have yet to find one.
anybody know any?

 

[Suzanne S. Barnhill]

As John points out, any index that is generated "automatically" will be
garbage.

 

[MelPhleg]

okaydeeoh

thanks all for your help

As John points out, any index that is generated "automatically" will be
garbage.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

 

[Graham Mayor]

There's a tool you can download from my web site that will create a wordlist
that can be used to create a concordance file, or working with a copy of the
document, use replace to replace each space with ^p. Sort the resulting word
list, then use Replace to remove duplicates - see
http://www.gmayor.com/Autotext_replace.htm. You can then edit this document,
which will contain all the words used in your document, to create a
concordance list.

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Graham Mayor - Word MVP


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