Automatically remove canceled meetings

[kermis21a]

Hello, we are using Outlook 2003 on Exchange 2003 and I have set up 4
conference room accounts for automatic booking.

Everything works well except for one thing: I have noticed if I cancel
a test meeting in which I have booked a conference room, the meeting
still shows in that conference room account's calendar as canceled and
must be manually removed. The canceled meeting does not prevent users
from booking the room for that same time slot, but I am concerned that
the presence of the canceled meeting on the calendar may cause
confusion.

Does anyone know of a way to configure these resource mailboxes so
that canceled meeting requests will be automatically deleted?

Thanks in advance-

 

[Milly Staples [MVP - Outlook]]

Do you have automatic processing turned on for these resources?

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, (e-mail address removed) asked:

| Hello, we are using Outlook 2003 on Exchange 2003 and I have set up 4
| conference room accounts for automatic booking.
|
| Everything works well except for one thing: I have noticed if I cancel
| a test meeting in which I have booked a conference room, the meeting
| still shows in that conference room account's calendar as canceled and
| must be manually removed. The canceled meeting does not prevent users
| from booking the room for that same time slot, but I am concerned that
| the presence of the canceled meeting on the calendar may cause
| confusion.
|
| Does anyone know of a way to configure these resource mailboxes so
| that canceled meeting requests will be automatically deleted?
|
| Thanks in advance-

 

[kermis21a]

Hi Milly - Yes, I have set these accounts up under "Tools / Options /
Calendar Options / Resource Scheduling" with the following settings
checked off:

"Automatically accept meeting requests and process cancellations"

"Automatically decline conflicting meeting requests"

Thanks