AutoText Categories

[Michael Ray Brown]

When using Word 2003 as my editor in Outlook 2003, I find that I no longer
have a toobar button for signatures. To add a signature, I understand that
I must use AutoText.

There was a "Signature" AutoText category, but the entry was wrong (due to
the bundling of Office with my PC). I couldn't change the AutoText entry; I
could only delete it. However, this leaves me with no category for
"Signature" in the AutoText menu. When I create an AutoText entry, it gets
filed in the "Normal" category.

How can I add the category "Signature" to the AutoText menu? Is it possible
to change/manage AutoText entries?

 

[Sue Mosher [MVP-Outlook]]

AutoText is not the only way. Create multiple signatures the normal way (Tools | Options | Mail Format) and make one the default. If you want to use a different signature for the current message, right-click the signature that Outlook inserted automatically. From the pop-up menu, select either the name of the signature you want to use or E-mail Signature to create a new one. I personally prefer this technique. This is also the technique you need to use if you want Outlook 2003 to automatically change your signature when you switch accounts on an unsent message.

IIRC, the categories under the AutoText menu are the names of Word styles applied to the entries before they're saved as AUtoText. So, if you want an item under Signature, you'd apply a style named Signature before creating the AutoText entry.


--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Michael Ray Brown]

Thanks for enlightening me as to the intricacies of signatures and AutoText.
The pop-up menu technique works amazingly well... except when using
stationery. I use custom stationery in my business (basically a logo,
centered at the top), and the signature gets inserted before the banner.

--
Michael

AutoText is not the only way. Create multiple signatures the normal way
(Tools | Options | Mail Format) and make one the default. If you want to use
a different signature for the current message, right-click the signature
that Outlook inserted automatically. From the pop-up menu, select either the
name of the signature you want to use or E-mail Signature to create a new
one. I personally prefer this technique. This is also the technique you need
to use if you want Outlook 2003 to automatically change your signature when
you switch accounts on an unsent message.

IIRC, the categories under the AutoText menu are the names of Word styles
applied to the entries before they're saved as AUtoText. So, if you want an
item under Signature, you'd apply a style named Signature before creating
the AutoText entry.


--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Sue Mosher [MVP-Outlook]]

I wonder if you'd get a different effect if the banner were a background image. I don't use stationery so I've never tried it.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Michael Ray Brown]

Yes, using the banner as a background would solve the issue. However, I
must enlarge the canvas of the image to greater than the size of the entire
e-mail message to avoid it appearing tiled. Even then, problems arise when
someone replies, and the logo reappears somewhere down the page. Thanks for
your help.

--
Michael

I wonder if you'd get a different effect if the banner were a background
image. I don't use stationery so I've never tried it.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers