AutoText in the Header and Footer

[Big Dog]

Completely frazzled by this mess. The field code option is unchecked on the
view tab of the options menu. I've created new templates and copied autotext
entries with the template organizer. when I open a new blank document with
normal.dot, I can't see the drop-down list of autotext entries in the header,
and the paragraph is set to the header style. In this same document when I
use template manager and the autotext tab, it indicates that all of the
desired autotext entries are already in the template. I'm guessing it's an
easy fix, but I'm completely stumped. Got it to work a couple of days ago
(at least I thought so), but now back in the soup. Any help greatly
appreciated. Thx

 

[Tony Jollans]

I don't really understand what your problem is but it may be related to
styles, When you copy autotext entries with the organizer the styles don't
get copied across. If you want them in a particular template with a
particular style you must create them in situ. If that doesn't help can you
try and give a more precise description of your problem?

 

[Big Dog]

I've attempted to follow all the direction for this problem that I've seen in
various sources - tried to define a few of them in the original post. My
problem is that when I create a document and try to insert an autotext entry
from the drop-down list that appears when I am in the header, no items are
shown in the drop-down list; just a gray square. However, in that same
document, when I go to the template organizer, all the autotext entries
appear in the lists displayed on both sides of that tab. So it seems to me
that they must be "in the template".

 

[Tony Jollans]

To clarify (please confirm):

* The dropdown you mean is the one in the Header/Footer Toolbar.
* By 'gray square' you mean the dropdown is disabled
* Your document is based on a template other than Normal.dot
* You created your Autotexts in Normal.dot
* You copied your Autotexts to your own template using the Organizer

Assuming the above, you have no Autotext entries with Header style in your
template and the reason is that Autotexts copied using the Organizer lose
their style categorizations; you need to use a third party tool if you want
to copy them between templates properly - fellow MVP Jay Freedman has
something which I believe does it (see the Autotext dumper and autotext
loader at http://jay-freedman.info/ - if Jay is around perhaps he can
confirm).

 

[Big Dog]

All your assukmptions are correct. I'll take a look for Jay's tool. Thanks
for your help. On this general topic, is everythink OK if I copy my formats
from another template to the normal.dot template?

 

[Tony Jollans]

Sorry, Bill, but no, on the general topic everything is not OK! I'm not
entirely sure what you mean, but Autotexts copied using the Organizer from
anywhere to anywhere, whatever the circumstances, lose their style
categorization - if you want to use the styles you must use the autotext
from the template in which it was first created (which you can do regardless
of the document's attached template). I'm trying to write this up at the
moment (primarily for my own learning) because I haven't managed to find a
full and proper description of Word's auto-features anywhere.

--
Enjoy,
Tony

All your assukmptions are correct. I'll take a look for Jay's tool.
Thanks
for your help. On this general topic, is everythink OK if I copy my
formats
from another template to the normal.dot template?

 

[Big Dog]

Tony:

if you get it written up, I'd appreciate receiving a copy

thx for the help

 

[Jay Freedman]

Tony Jollans wrote:
[...]

Assuming the above, you have no Autotext entries with Header style in
your template and the reason is that Autotexts copied using the
Organizer lose their style categorizations; you need to use a third
party tool if you want to copy them between templates properly -
fellow MVP Jay Freedman has something which I believe does it (see
the Autotext dumper and autotext loader at http://jay-freedman.info/
- if Jay is around perhaps he can confirm).

Yes, the macros in those templates will preserve the style assignments of
the AutoText entries.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Vince T]

See answers to my post "Insert Autotext in Header/Footer" of 11/8/06 (a
couple of pages back).
--
V

Tony Jollans wrote:
[...]

Assuming the above, you have no Autotext entries with Header style in
your template and the reason is that Autotexts copied using the
Organizer lose their style categorizations; you need to use a third
party tool if you want to copy them between templates properly -
fellow MVP Jay Freedman has something which I believe does it (see
the Autotext dumper and autotext loader at http://jay-freedman.info/
- if Jay is around perhaps he can confirm).

Yes, the macros in those templates will preserve the style assignments of
the AutoText entries.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.