Avoiding heading fields refs "grabbing" text

[Ruth Ivimey-Cook]

Hi,

I have been writing a largeish document which includes lots of cross
references. I found that if I use the "Heading text" cross-ref type in a
paragraph, it frequently (but not always) seems to grab much more than
the heading text - sometimes several pages of the preceding document.

Thus instead of seeing
"if you refer to Mutterings on page 20 you will see"

I might get

"if you refer to
and that wraps it up.

Mutterings on page 20 you will see"

where "and that wraps it up." is text from the end of the paragraph
prior to the heading "Mutterings".


Has anyone seen this behaviour before, and is there a workaround for it?

Thanks

Ruth

 

[Stefan Blom]

Cross-references rely on hidden bookmarks. If you press ENTER at the
beginning of a bookmarked paragraph the bookmark will extend to
include the newly created paragraph, which frequently causes this kind
of trouble. Instead, position the cursor in the end of the *previous*
paragraph to insert a new paragraph before a bookmarked heading.

To fix the problem once it occurs, do the following:

1. Note which cross-reference includes "too much". Select the heading
it *should* reference.

2. On the Insert menu, click Bookmark.

3. Click "Hidden bookmarks" to display those.

4. If, at "Sort by", "Name" is selected, click "Location" (and vice
versa).

5. Word highlights the bookmark name.

6. Click the Add button. Word redefines the bookmark to reference the
currently selected text in your document.

7. Repeat the above steps for each cross-reference that is wrong.

8. Select the document and press F9 to update cross-references (as
well as any other fields).

 

[Ruth Ivimey-Cook]

Cross-references rely on hidden bookmarks. If you press ENTER at the
beginning of a bookmarked paragraph the bookmark will extend to
include the newly created paragraph, which frequently causes this kind
of trouble. Instead, position the cursor in the end of the *previous*
paragraph to insert a new paragraph before a bookmarked heading.

Thanks for the info. I'll try!

Ruth

 

[Stefan Blom]

You are welcome.