Backing up notes to CD/DVD in OneNote 2007 - caching

[Vespasian]

Hello,

I see talk about OneNote 2007 working with cached files, and then moving the
work back to main notebooks. I'm not sure how this affects my ability to back
up notebooks to DVD. I do notice once in awhile if I try to start ON within a
second of two of closing it that I get a message telling me I can't start the
program because it's still closing.

What I do is copy my "My Documents/OneNote Notebooks" folder to another
partition I use for archiving files to be backed up, and then burning the
files from the partition, among other things, to DVD. The only precaution I
take at this point is making sure OneNote 2007 is closed before copying the
files.

Do I need to give a few minutes for ON to work in the background adding new
pages/embedded files/etc to what I perceive as my main .one files in the
aforementioned folder? I'm not sharing my notebooks across a network.

Vespasian

 

[Erik Sojka (MVP)]

That process just ensures that all changes the cache and the various *.ONE
files are synched. The process is pretty quick, and waiting a minute or so
before backing up the Notebooks folders should be OK.

You can likely save yourself a few steps if you back up the backup files
which OneNote creates for you. Use Tools | Options | Save to set the
folder into which the automatic backups are created to your other
partition, and the frequency of the backups in Tools | Options | Backup.
OneNote will use these settings to create backups of all sections directly
to your backup partition, and you can then backup to CD/DVD even when
OneNote is still open or synching.

 

[Vespasian]

Thank you for confirming what I figured was happening.

I'll have to think about moving my backup location to a partition, because I
expect to have 100MB+ worth of stuff, and I'd only want one backup available
if it gets closer to 200MB. If I end up with a corrupt file, only having a
duplicate of a corrupt file won't do me much good. Having too many backups
will force me to use multiple DVDs to perform a backup, and manually deleting
the extras would be a pain with a single folder structure being used to house
all backup .ONE files with varying file dates. I like the idea, though.

I could move my main one there if I really wanted to, I suppose. I guess
you've given me something to think about.

Vespasian