Basic Newbie Question

D

danahochberg

i am starting to prepare a presentation and have a basic question
before starting. the intention is to use a projector with a 4:3 native
ratio.

· do i need to select a physical dimension for the presentation even
if i don't intend on printing it and if so, would i simply guess at
the size (understanding that it could be made smaller or larger simply
by moving the projector)?

thanks.
 
G

Gavin Lawrie

You should be OK simply goint to 'File | Page Setup...' and choosing
the standard size 'On Screen Show'. This will set the dimensions to
give a good image on a 4x3 projector.

If you choose a different page size (e.g. A4) Powerpoint will simply
scale the image to best-fit the presentation area offered by the
projector - typically for A4 creating a slight 'letterbox' effect by
adding small black bars at top and bottom of image on-screen (or on
projector).

For most purposes it doesn't really make much noticeable difference.

If you design the presentation using 'On Screen Show' Powerpoint does
the opposite transformation when printing it out on (say) A4 - by
scaling the image to fit on the A4 paper.

Hope this helps.
 
D

danahochberg

You should be OK simply goint to 'File | Page Setup...' and choosing
the standard size 'On Screen Show'. This will set the dimensions to
give a good image on a 4x3 projector.

If you choose a different page size (e.g. A4) Powerpoint will simply
scale the image to best-fit the presentation area offered by the
projector - typically for A4 creating a slight 'letterbox' effect by
adding small black bars at top and bottom of image on-screen (or on
projector).

For most purposes it doesn't really make much noticeable difference.

If you design the presentation using 'On Screen Show' Powerpoint does
the opposite transformation when printing it out on (say) A4 - by
scaling the image to fit on the A4 paper.

Hope this helps.

hi gavin- thanks much for taking the time to responds.

so the 'on-screen' option does in fact give me a 4:3 aspect whic
matches the projector.

am i correct in assuming that with the given dimensions of 7.5x10 and
the pixel dimensions, i can then correlate my ideal scan resolution
for my slides (matching my slides as closely as possible to these
dimensions)?

another point to clarify... the projector supports a variety of data
dimensions, however i assume this is controlled entirely by the
connected machine (i.e. if my laptop is 1024x768 i can't set up slides
or output as 1400x1050).

regards.

dana
 
G

Gavin Lawrie

hi gavin- thanks much for taking the time to responds.

No worries. Hope its helpful that's all.
so the 'on-screen' option does in fact give me a 4:3 aspect whic
matches the projector.

Yes, that's the general idea. 1024 x 768 is 4:3 ratio - as are other
'standard' screen ratios such as 800x600, 640x480 etc. Most projectors
work with one or more 4:3 ratios.
am i correct in assuming that with the given dimensions of 7.5x10 and
the pixel dimensions, i can then correlate my ideal scan resolution
for my slides (matching my slides as closely as possible to these
dimensions)?

Not sure what the 7.5x10 is about. The 'On-screen show' page in PPT is
set to be 25.4cm x 19.05cm. At 96 dpi (a common pixel density for
desk-top displays), 25.4 x 19.05 (10"x7.5") translates to a page size
of 960x720 pixels - i.e. would fit comfortably on a standard 1024x768
screen. But the whole 'dots per inch' issue only applies when you
control the size of the final output - so doesn't really mean much when
you project. Really, if you want to include scans in your
presentation, your choice of resolution will depend on whether you want
to print the images out. The generally accepted dpis for colour images
(150dpi min) and 'text' (300 dpi min) are higher than the dpis for
standard screens. If you plan to print out at high quality settings,
you might want scans at even higher resolution - so also if you plan to
zoom in on bits of a scan to view detail. But if you are only ever
going to show the images via on-screen projection, I'd have thought
you'd struggle to see image quality improvements once you get above
100-150 dpi. (But would be interested to hear how you get on if you try
high resolutions).
another point to clarify... the projector supports a variety of data
dimensions, however i assume this is controlled entirely by the
connected machine (i.e. if my laptop is 1024x768 i can't set up slides
or output as 1400x1050).

The output resolution is determined by a combination of projection
computer and projector - you usually want the highest resolution that
both can support. I would recommend starting by messing around with
the resolution on your projection computer and seeing if the projector
can cope with it: these days most projectors automatically try to
adjust to match the resolution being sent by the source computer. If
your projector doesn't change automatically, have a look at what the
computer thinks it can do and set then set the projector manually to
highest resolution and see what happens... :)

Powerpoint won't actually care so much about what you choose - but the
higher resolution you can select, the 'better' the image projected will
be. These days most projectors seem to be able to do resolutions above
1024x768 - so worth having a look in display settings at what is
offered.

Another tip is to check in the display settings preference that you
don't have 'mirror screens' selected - as this will force the Mac
screen to match the resolution of the projector - which will be
annoying if you have a wide-screen mac. If you de-select this option,
you can have both screens operational at their 'best' resolution and
use the two screens simultaneously etc. (except on some low-end macs
that don't support this feature). If you have this option working,
when you start your PPT presentation, powerpoint displays a
'presenters' view of the presentation on the main screen (I think) and
the slides on the other - might be other way round I can't recall. The
presenters view has info about next slides due up, how long you have
been talking, and any notes from notes pages showing. Handy.

Hope this helpful.
 
G

Gavin Lawrie

maybe this is where i'm getting confused... if the program thinks the
page is 10x7.5, isn't that the output it's trying to project (whether
i print or not)?
the only setup i seem to be able to access is 'file > page setup'
which for 'on screen show' lists 10"w x 7.5"h. the screen on my mac is
11.25"w x 7"h & 1280x800. this gives me a dpi of about 113.

so i would assume that exceeded this resolution would be a waste, as
the program and projector are trying to project a 10"x7.5" image @
113dpi.

or is the projection size independent, in which case (theorertically)
if my scanned images are at a higher resolution i could project
further away without losing any quality?

The size of your screen has nothing much to do with it.

Project your image onto the wall, the size of the image is linked to
how far away the projector is from the wall, not anything else. Move
the project back a bit, image gets bigger. Number of pixels stays the
same.

Macbook screens are not in the same ratio as 'on screen show' - as you
worked out. What matters is what the 'dimensions' of the projector are
- as these are 4:3, you want your PPT document to have 4:3 ratio too.

Powerpoint is mostly a vector based application - if you double the
resolution (size) of a page, PPT will try and stretch the images on it
to fit, which means it doesn't much care what the resolution of the
device the pages are displayed on are - it will simply scale the
pictures to ensure the overall page 'fits' onto the resolution of the
output device. It does this pretty well - but less well with 'images'
such as scanned images or JPGs / GIFs placed on the ppt page. Getting
the balance right to ensure your presentations look *and* print well,
while not becoming huge files, is more art than science - and a bit
off-topic for this thread. Basically, if it looks OK on your screen,
it probably will project OK too.
as a continuation of above... the projector lists compatibility of
1280x1024 - correct height but too wide for my macbook.

next would be 1024x768, supported by both the computer and projector.

if i take what powerpoint thinks is a 10.5"x7" slide that is 1280x1024
(not quite 4:3), i get near 150dpi on the height. again, wouldn't this
be my ideal projected resolution?

I don't have one - but suspect from what you say that the Macbook
doesn't allow the laptop screen and the projector screen to have
different resolutions - on Macbook Pro and Powerbooks you can set each
to suit its own needs at same time. If this is so, you'll have to
choose the highest 4:3 resolution you can that is still legible on your
Macbook, and use that I think.
sorry for being so difficult- just trying to wrap my head around how
the program interacts with the computer and projector.

No worries. Hope it is helpful.
 
G

Gavin Lawrie

Do you know of any way within PowerPoint of reducing the "original" size?
This is making me crazy. I must be missing something basic.

Not within Powerpoint. But on a mac (you are using a mac aren't you...
this is the mac.office.powerpoint list ;) ) simply put the image into
iPhoto, then export the photo out again. When you export the image
iPhoto will ask you what dimensions you want the image to have. It
will ask in pixels, so you need to simply multiply the desired 'base'
image size by (say) 150 to get the pixel count.

5x7 would relate to 750x1050 pixels

Hope this helps.
 

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