BCC (Resource) invitees showing in Calendar Invites

[Yolloms]

When I send out invites too a Webinar, I add all attendees as BCC recipients.

However some of my attendees say they can see a list of all people
invited/accepted when they look at the invitation in their calendar.

Also when some people send their reply (accept/tentative/decline) the reply
is received by the organisor(which is right) and also,sometimes, by a random
person (who was part of the attendee/BCC list)

Has any1 else come across this?

How can I avoid this from happening?

I should also add that it only happens to the odd person, (1out of every 100)

Thanks

 

[Diane Poremsky [MVP]]

on the random ones who get copied on the reply - are they a delegate of one
of the persons invited?

only you or those with access to your calendar should see the list of people
who accepted, so it's a permissions issue.

 

[Yolloms]

I send them to about 1000 people from different companies all over the world.
The copied person is a complete random.
1 person wrote back to me saying they could see a list of people on their
invite and the people he could see were from different companies (he hadn't a
clue who they were)

 

[Diane Poremsky [MVP]]

version of outlook? did you verify you used the correct field for the
mailing?

 

[Yolloms]

I am using Outlook 2007 (Office Ultimate 2007)
Ya, I double check every time to make sure I use the right field. (esp since
I found out this was happening)

I have been looking into it more, and when people forward the invite to
collegues all the accepted attendees show up on the invite that is being
forwarded.

 

[Diane Poremsky [MVP]]

you are entering something in the location field, correct? (otherwise the
resources fill it) I recommend putting your address or a generic address in
the To field too.

 

[Yolloms]

I will have to double check the location field. I always however put my own
address in the To field.

I will check and let you know.

Thanks

 

[Diane Poremsky [MVP]]

if you leave the location field empty, it fills with the resources - you
should notice it before sending as it did it for me immediately.

 

[Yolloms]

I have done some more testing using just 4 people.
I made sure attendees were added as 'Resources' and that I filled in the
location field.

I am almost sure now that the problem starts to arise when attendees forward
their invite to other people and these people accept/tenative/decline the
forwarded invite.

I have tried sending the invite as an i-Calendar attachment also, to no
avail.

Think I might have to resort to just sending a plain email and asking
recipients to manually mark the date in their calendar themselves

 

[Diane Poremsky {MVP}]

or use this method to forward a meeting request.
http://www.slipstick.com/calendar/pickmeeting.htm