Benefits & Allowances

[Jason]

I am currently scheduling a job, where staff receive allowances and benefits
for going beyond the call. Example of 1 Allowance type is Lunch Allowance.
Criteria reads staff that work through Lunch/Meal times will be paid an
allowance. This is optional and is paid once allowance as follows:-

WEEKDAYS
11:00AM - 12:00 PM - 1Lunch
4:00PM - 6:00PM - 1Lunch
10:00PM - 2:00AM - 1Lunch
2:00AM - 6:00AM - 1Lunch

WEEKENDS
7:00AM - 9:00AM - 1Lunch
9:00AM - 1:00PM - 1Lunch
1:00PM - 5:00PM - 1Lunch
5:00PM - 9:00PM - 1Lunch
9:00PM - 1:00AM - 1Lunch
1:00AM - 5:00AM - 1Lunch

This allowance is seperate from Overtime. I would like to know how can I
included this Allowance in my schedule so that when staff work during these
hours projects can realise the cost??

 

[John]

I am currently scheduling a job, where staff receive allowances and benefits
for going beyond the call. Example of 1 Allowance type is Lunch Allowance.
Criteria reads staff that work through Lunch/Meal times will be paid an
allowance. This is optional and is paid once allowance as follows:-

WEEKDAYS
11:00AM - 12:00 PM - 1Lunch
4:00PM - 6:00PM - 1Lunch
10:00PM - 2:00AM - 1Lunch
2:00AM - 6:00AM - 1Lunch

WEEKENDS
7:00AM - 9:00AM - 1Lunch
9:00AM - 1:00PM - 1Lunch
1:00PM - 5:00PM - 1Lunch
5:00PM - 9:00PM - 1Lunch
9:00PM - 1:00AM - 1Lunch
1:00AM - 5:00AM - 1Lunch

This allowance is seperate from Overtime. I would like to know how can I
included this Allowance in my schedule so that when staff work during these
hours projects can realise the cost??

Jason,
Can it be done in Project? Yes. Is it easy or convenient? No. It sounds
like you are trying to use Project as a timekeeping/timecard application
and that is not its fote. In my opinion you would be much better off
keeping track of casual overtime bennies with a simple spreadsheet. Then
if you really want, I mean if you really feel you have to include the
cost of casual overtime in the overall plan, I would add a separate task
at the end of the project to accumulate those costs. If you try to do it
now in your plan you will end up with a complex nightmare.

Just for reference, there was a similar post earlier this week (3/8/06,
"how do I enter negative hours and costs"). The question isn't the same
as yours but the gist of the thread of responses is relevant.

That's my opinion, for what it's worth.
John
Project MVP

 

[Designing-Systems.com]

hi Jason,

One way to accomplish this is to define "Lunch" as a material resource along
with its cost.

Then for the tasks where lunch is served add this as a resource. If it is
served to only one of the resources add it once, if two then add it twice and
so on.

This way the cost of lunch will be accumulated with the project cost through
the life of the project.

Regards,