Best Way to Archive

[Bill]

Hi All,

I want to do a complete revamp of my directory structure within OneNote and
have decided that I am going to remove all my old notes, directory
structure,
attached files (that were within the One Note folder structure) but keep
them in a format where I could still access them if I needed to. I don't
want them, or the folder structure to be visible within OneNote by default.

Also what would happen to the backup - would it reduce in size to mirror the
revamped structure?

Any advice on the best way to go about this please.

Regards.
Bill.

 

[Josh Einstein]

Really simple way of doing it. Go into your Documents\OneNote Notebooks
folder in Explorer and if you have it set up like:

OneNote Notebooks\Notebook A
OneNote Notebooks\Notebook B
etc...

Just create a new folder called Archived Notebooks and move all your
existing notebooks into that. To compress it, you can just right click the
folder, choose properties, and enable Windows' built in folder compression.
(Don't send it to a zip file, you'll see why in a second.)

So now the old notebook folders don't exist anymore so OneNote won't open
them (if they're still in OneNote but "broken" just right click and close
them). But accessing your old notebooks is easy now. Just do File -> Open
Notebook, then point to the archive folder. Everything that used to be a
notebook will now show up as a section group in a notebook called Archived
Notebooks.

Hope this helps.

 

[Kulkarni, Kiran Vilas]

Another way -

1. File -> Save As
2. Select type as OneNote single package file
3. page range = Current notebook

This will create a .onepkg file. Once you have this file you can right click
on the notebook entry and click Close this notebook
Note:- Closing the notebook does not delete it from your notebooks location.

Accessing the notebook again -
Double click on the .onepkg file. it will ask the location to Unpack.

Hope this helps.
Kiran

 

[Bill]

Thanks to you both for responding. I will experiment and find what is best
for me.
Thanks again.
Bill.

 

[Bill]

Thanks to you both for responding. I will experiment and find what is best
for me.
Thanks again.
Bill.