Best way to create new .pst file?

[Pheasant Plucker®]

Hi there,

Some time ago we installed Outlook 2003 over the top of Outlook XP (2002) so
the .pst file was/is in the older, 2GB filesize limited type.

We are now fast approaching the 2GB limit and we need to create a new .pst
file.

When I into File/Data File Management/Add and choose to create a new .pst
file in the newer format (i.e. not Outlook 97-2002 Personal Folders File)
all we get are two folders - Deleted Items & Search Items.

This might be a stupid question but how do I create a new Inbox and ensure
incoming mail is directed there?

I see from within File/Data File Management the original Data File is marked
as Mail Delivery Location - how is this changed to use the new Data File
please?

In addition to no Inbox there does not appear to be any Drafts, Junk E-mail,
Outbox or Sent Items folders under the new Personal Folders file?

Should these not be automatically created when a new .pst file is created
and if not how does one go about creating these?


Also our folder structure seems quite large with probably 40 or so folders
that, after incoming mail arrives to the Inbox and is read we move to the
appropriate folder for storage & easy retrieval afterwards.

Am I right in thinking that all we have to do there is duplicate our folder
structure under the new Personal Folders and just drag the mail from the new
Inbox into its appropriate folder?

 

[Oliver Vukovics [Public Shareware]]

Hi Pheasant Plucker,

only standard/default PST files have all folders in a PST file. Additional
PST files only have a "Deleted Items".

A lot of standard functions are only supported in the "Default PST file"
which is the "Delivery Folder". You can only use/have 1 PST file as default
PST.

Reminders, journal, incoming emails or invitations are only supported in the
delivery folder = default PST.

This might be a stupid question but how do I create a new Inbox and ensure
incoming mail is directed there?

You can only change the delvery folder to the new PST:

I see from within File/Data File Management the original Data File is
marked
as Mail Delivery Location - how is this changed to use the new Data File
please?

"Specify where new messages are delivered"
http://office.microsoft.com/en-us/outlook/HP010257441033.aspx?pid=CH062556091033

In addition to no Inbox there does not appear to be any Drafts, Junk
E-mail,
Outbox or Sent Items folders under the new Personal Folders file?

Answered: Only the delievery PST file has all this folders. You can create
new folders like inbox, Calendar etc.

Some general answers about "Folders": Using Folders
http://office.microsoft.com/en-us/outlook/CH063564631033.aspx

Should these not be automatically created when a new .pst file is created
No

and if not how does one go about creating these?

I use it to store my information in different PST files like, 2006.pst,
2007.pst, so I create a new PST file, safe it on the desktop and change the
delivery folder to 2006.pst, restart Outlook and then I change the delivery
folder to 2007.pst and I always get the hole structure after a restart. The
last PST file I create is my "Personal Folder".

Mybe there is a script available on www.outlookcode.com but I am not sure.

Also our folder structure seems quite large with probably 40 or so folders
that, after incoming mail arrives to the Inbox and is read we move to the
appropriate folder for storage & easy retrieval afterwards.

Am I right in thinking that all we have to do there is duplicate our
folder
structure under the new Personal Folders and just drag the mail from the
new
Inbox into its appropriate folder?

To create a new PST file with teh complete structure, you have to copy the
structure (with all the emails) or you have to create all the folders in the
new PST.

To "move" new incoming emails into the "structure", or to move emails from
the "Inbox" into the folders of the structure you could create rules in
Outlook.
http://office.microsoft.com/en-us/outlook/HP052428971033.aspx

Maybe it helps.

 

[Pheasant Plucker®]

Thanks again for the reply Oliver,

Lots to take in here so I will give it a go when I get some time.

Thanks & regards,
-=Glyn=-