Best way to enter address, body of letter, closing..Macros? Templa

[MTO]

In WP10, (pardon me for saying that out loud here) I was taught to make
macros for doctor's addresses, basic body of letter, etc. Easy! How to do
it in Word or what is "the way it should be done"?

This eliminated a lot of repetitive typing of the same thing. The letters
were all different (not a form letter) and the address on each letter was
different from the rest (not same letter going to many different addresses).
For the life of me, I am lost! Need training fast! Would like to do it the
"right" way
right from the start!

In WP, for instance, the macro for a doc's address (which I had about 300 or
so) would include the spacing between the date of letter and then the
address, RE: Subject line and the Dear Dr. Whatever that the particular doc
required.

I used a different macro that supplied the basic body of the letter, the
things the doc always said, including the closing, spacing, etc. such as:


March 12, 2010

Thank you for referring M to me. I saw in the office on H past ocular
history is otherwise unremarkable.

H past medical history is positive for

On examination currentlly, h vision was 20/ in the right eye and 20/ in the
left eye.....

Blah blah

Kindest regards,


Dr.s name

initials

I need a way to "feed" a basic body of a letter that I can add to (not
typeover) from dictation and also send macros or whatever way to add the
address the letter will go to, etc. Each document may have 20 different
letters to 20 different doctors. I am trying to make the switch to Word
2007. I have so many addresses and so many AutoCorrect entries, etc., to
add. Sigh!

Thanks a million for any help....Sherry

 

[Suzanne S. Barnhill]

You might see http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm for some
suggestions about styles and
http://word.mvps.org/FAQs/Customization/AutoText.htm for information about
saving chunks of boilerplate text.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Doug Robbins - Word MVP]

See the article "How to create a Userform" at:

http://word.mvps.org/FAQs/Userforms/CreateAUserForm.htm

and the following pages of fellow MVP Greg Maxey's website :

http://gregmaxey.mvps.org/Create_and_employ_a_UserForm.htm

http://gregmaxey.mvps.org/Populate_UserForm_ListBox.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

 

[MTO]

Hi Suzanne,
Thanks for answering my post. In your article about making a template for
letters, you stated:

"As for the recipient’s name, there are various ways to get Word to insert
this automatically, but they are beyond the scope of this article."

Could you provide a link to something that discusses these various ways,
please?

 

[Doug Robbins - Word MVP]

See the article "How to create a Userform" at:

http://word.mvps.org/FAQs/Userforms/CreateAUserForm.htm

and the following pages of fellow MVP Greg Maxey's website :

http://gregmaxey.mvps.org/Create_and_employ_a_UserForm.htm

http://gregmaxey.mvps.org/Populate_UserForm_ListBox.htm




--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

 

[Suzanne S. Barnhill]

The reference is to inserting the recipient's name in the second-page
header, which can be done with a StyleRef field, but you would first have to
create a character style (see
http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm) and apply it to just the
part of the name you want in the header.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Doug Robbins - Word MVP]

The OP would be best served by creating templates with userforms in them.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

 

[Suzanne S. Barnhill]

Given the original problem, I suspect you're right. However, I answered the
immediate question.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org