Bibliography unexpectedly creates duplicate entries in Current Lis

[Andrew Bingham]

Using Word 2007
References - Manage Sources - Current List

Intermittently and unexpectedly the Current List contains duplicate entries.
Not all entries are duplicated

Often the only difference between the "real" entry and its duplicate is the
casing of, for example, the document title. Other duplicate entries appear to
be identical toe the "real" entry.

It MAY be that the duplcates are entries I edited at some time.
It SEEMS to occur If I have another Word document open which contains
citations.

One consqeunce is that when updating fields the document title is
erroneously added to the citation reference (presumably Word sees the
duplicates as two different citations and attempts to distinguish between
them).

I can remove the duplicates manually in the Current List. But they
intermittently reappear

 

[Peter T. Daniels]

Be sure not to type another entry for the same item when you need to
reference it again. Even if two entries are identical, Word doesn't
seem to recognize this and remove one; but if they differ by so much
as a single capitalization, then they're definitely different.

Always check the master list of sources (the left column) and copy an
entry to the document's list (the right column) so that you can enter
a citation of it in your text. Only type a new entry if it isn't in
your master list. (Items in the right column that you happen not to
have cited -- they won't have a checkmark -- will be included in the
Bibliography or Works Cited that Word puts in your document when you
tell it to.)

 

[Yves Dhondt]

Be sure not to type another entry for the same item when you need to
reference it again. Even if two entries are identical, Word doesn't
seem to recognize this and remove one; but if they differ by so much
as a single capitalization, then they're definitely different.

Two entries are considered identical by Word if their tag is the same. The
rest of the content isn't considered.

When you try to add an entry to a 'database' Word checks if there is no
entry with that tag yet in the database. If there is one, the value of the
Guid field (not available in the edit dialog, but it is there) will be used
to decide which entry is the most recent one: the one in the db, or the one
you try to add. Word normally takes the newest one. You can see this
behaviour at work when you update a source in your current list which is
also in the master list. Word will show a messagebox asking if you want to
update the entry in the master list as well.

Always check the master list of sources (the left column) and copy an
entry to the document's list (the right column) so that you can enter
a citation of it in your text. Only type a new entry if it isn't in
your master list. (Items in the right column that you happen not to
have cited -- they won't have a checkmark -- will be included in the
Bibliography or Works Cited that Word puts in your document when you
tell it to.)

Their tags will be different.

Word only uses one master list over all instances. The current list is
limited to your document. Changes to a master list are normally not
transfered to your current list, so the behaviour you are describing sounds
rather strange.

This is indeed the case.

Yves

 

[Ashley Liddiard]

Hi,

Once you DO enter two of the same (but lightly different enteries) how do you remove it from your bibliography? I removed all the text but it wont let me delete it from the list?

Your help would be much appreciated.

Ashley

 

[Peter T. Daniels]

Go to "Manage Sources." To remove an entry from your document's
bibliography, select it in the right-hand panel and choose "Delete"
from the buttons in the middle.

To remove an entry from your database permanently, select it in the
left-hand panel and choose "Delete" from the buttons in the middle.