Block a document from email

[aehan]

Hello all

I would like to know how to block a document from being emailed, for example
if it had a specific word in it - maybe in the properties. I don't really
want to lock the document and I wondered if there was a way of coding a
template to block it from email. Does anyone know if that is possible?

Thank you.
Aehan

 

[Doug Robbins - Word MVP]

While you can probably disable the Send item on the File menu, I to not
think that there is anyway that you can prevent a user from attaching the
document to a mail message that they create in the mail program. Basically,
once you give someone access to a document, you have lost control over it.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[fumei via OfficeKB.com]

I assume you mean email from Word. Microsoft Office files are not secure.
Never have been. Anything you could come up with can be bypassed very easily.


What if they simply use their mail application itself, and attach the
document?

What if they simply copy the document in Word, and then email the copy?

Sorry, but I know of no reliable method to do what you ask. You can do a few
things to (sort of) start along blocking, but they are child's play to get
around.

 

[fumei via OfficeKB.com]

Ah, timing. Good answer. I especially liked:

"Basically, once you give someone access to a document, you have lost control
over it."

True, very true.

While you can probably disable the Send item on the File menu, I to not
think that there is anyway that you can prevent a user from attaching the
document to a mail message that they create in the mail program. Basically,
once you give someone access to a document, you have lost control over it.

Hello all

[quoted text clipped - 6 lines]

Thank you.
Aehan

 

[aehan]

Thanks for replying. I know it's an odd request. I,ve been asked to see if
I can find a way of blocking a document based on a particular template from
becoming an email attachment. I've been told that can be done if the
template has a made up word in the properties - I'll investigate whether or
not I can do that from Outlook. Thank you Doug and Fumei for taking the
trouble to reply to my daft request.

Cheers
Aehan