Body Text paragraphs within a List Style ?

[Norm]

Hopefully I will explain my question clearly.

If one has created a list style in MS Word 2008, how does one include
"in that list" some paragraphs that are in one's Body Text style but are
based on the indent rules of the list style?

In other words, I start a list with list paragraph number 1. but after
the first sentence I'd like to include several paragraphs with a style
consistent with the list paragraph but not a new list number.

Hope that is clear.

Thanks for any tips.

 

[John McGhie]

Hi Norm:

Investigate the "List Continue" series of built-in styles. That's what
they're for.

Let's say you have a List Style with List Number through List Number 5
defined into it.

Below a List Number 2 paragraph, you would use a List Continue 2 style to
match the indents of the List Number 2 or List Bullet 2 styles. The List
Continue series have no bullets or numbering, they are purely there to match
the paragraph and font formatting.

If your List Number 1 paragraph matches Body Text (which it won't, but if it
did...) then you would use Body Text below it.

Cheers

Hopefully I will explain my question clearly.

If one has created a list style in MS Word 2008, how does one include
"in that list" some paragraphs that are in one's Body Text style but are
based on the indent rules of the list style?

In other words, I start a list with list paragraph number 1. but after
the first sentence I'd like to include several paragraphs with a style
consistent with the list paragraph but not a new list number.

Hope that is clear.

Thanks for any tips.

This email is my business email -- Please do not email me about forum
matters unless you intend to pay!

--

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410
+61 4 1209 1410, mailto:[email protected]

 

[Norm]

Hi John:

Investigate the "List Continue" series of built-in styles. That's what
they're for.

Let's say you have a List Style with List Number through List Number 5
defined into it.

Below a List Number 2 paragraph, you would use a List Continue 2 style to
match the indents of the List Number 2 or List Bullet 2 styles. The List
Continue series have no bullets or numbering, they are purely there to match
the paragraph and font formatting.

If your List Number 1 paragraph matches Body Text (which it won't, but if it
did...) then you would use Body Text below it.

That is very, very helpful...... It made it through the thick
surroundings to the gray matter. Appreciate.

Now I need to just get the part as to why MS Word needs both a list
paragraph style and a list style. Still struggling with that concept but
I have your notes from Class Session 4 to review.

How does MS expect one to do this without getting under the hood. Could
you do a "list continue" from their Bullets and Numbering?

Thanks,

Norm

 

[John McGhie]

Hi Norm:

The List Style is the root object. It controls the entire list, including
which paragraph styles will be applied to the members of that list. When
considering a "List" it's the Level 1 object.

The List Paragraph styles (in any List Style there will be up to nine of
them) contain the paragraph and font formatting for the list member
paragraphs. It's a "level 2" object in the hierarchy.

The style NAMED List Paragraph is one of them. It is a built-in default
that is applied automatically by Word when you apply a single-level List.
Single level lists are the ones created by the Bullet and Numbering buttons.
They have no List Style, and thus, they can have only one level because
there is no List Style to link the levels together.

Cheers

Hi John:



That is very, very helpful...... It made it through the thick
surroundings to the gray matter. Appreciate.

Now I need to just get the part as to why MS Word needs both a list
paragraph style and a list style. Still struggling with that concept but
I have your notes from Class Session 4 to review.

How does MS expect one to do this without getting under the hood. Could
you do a "list continue" from their Bullets and Numbering?

Thanks,

Norm

This email is my business email -- Please do not email me about forum
matters unless you intend to pay!

--

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410
+61 4 1209 1410, mailto:[email protected]

 

[Norm]

Hi John:

Think getting close to having this list challenge conquered. Thank you!

See below....

Below a List Number 2 paragraph, you would use a List Continue 2 style to
match the indents of the List Number 2 or List Bullet 2 styles. The List
Continue series have no bullets or numbering, they are purely there to match
the paragraph and font formatting.

So for every List Paragraph Style, assuming one wants to provide for
multiple paragraphs for each list item, one would need a List Continue
style. Correct?

And that List Continue Style needs to be defined from scratch and there
is not a way for it to be based on "its" List Paragraph Style. Correct?

Thanks,

Norm

 

[John McGhie]

Hi Norm:

So for every List Paragraph Style, assuming one wants to provide for
multiple paragraphs for each list item, one would need a List Continue
style. Correct?

Correct. But almost always when you want to do this, you are in fact
creating a "Heading" structure. So you would normally use one of the
Heading level styles for the purpose, and you don't have to bother futzing
around with things.

And that List Continue Style needs to be defined from scratch and there
is not a way for it to be based on "its" List Paragraph Style. Correct?

Mmmm... In the XML versions of Word, you "can" base the List Continue
series on the appropriate level of the List series. That will be safe
enough if you keep your mind on the job and do it carefully.

In the older versions of Word using the .doc format, it's not a good idea,
because the chances of corrupting the document were quite high.

It's one of those things that "should work" but due to sloppy design and
careless coding, it sometimes "doesn't".

But given that it takes maybe ten seconds to customise a List Continue style
from scratch, you will forgive me if I do not see this as a major issue
It's probably quicker to simply customise it than to figure out which style
to base it on and find that style in the list.

Cheers

--

The email below is my business email -- Please do not email me about forum
matters unless I ask you to; or unless you intend to pay!

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410
+61 4 1209 1410, mailto:[email protected]

 

[Norm]

Hi John:

The style NAMED List Paragraph is one of them. It is a built-in default
that is applied automatically by Word when you apply a single-level List.
Single level lists are the ones created by the Bullet and Numbering buttons.
They have no List Style, and thus, they can have only one level because
there is no List Style to link the levels together.

Cheers

Aha.

Thank you,

Norm

 

[Norm]

Correct. But almost always when you want to do this, you are in fact
creating a "Heading" structure. So you would normally use one of the
Heading level styles for the purpose, and you don't have to bother futzing
around with things.
Thanks


But given that it takes maybe ten seconds to customise a List Continue style
from scratch, you will forgive me if I do not see this as a major issue
It's probably quicker to simply customise it than to figure out which style
to base it on and find that style in the list.

Agree.

Thanks.