D
denkcolb
If I select a line and make it boldface, it makes the whole document
boldface. Does anyone know how to make that stop happening?
boldface. Does anyone know how to make that stop happening?
C
Clive Huggan
Select the line again and make it not bold, then choose Format menu => Style
=> Modify => Tick "Add to template" and un-tick "Automatically update".
Ticking the latter box last time, or answering a dialogue box to the same
effect, is what caused the problem -- you agreed to the style being changed
whenever you make a manual change in future. Except perhaps for TOC styles,
it's not a good idea to do that.
If you want more information on using styles to save you lots of time and
effort, post back.
Cheers,
Clive Huggan
Canberra, Australia
(My time zone is 5-11 hours different from North America and Europe, so my
follow-on responses to those regions can be delayed)
============================================================
* SUGGESTION -- KEEP REVISITING AFTER YOU POST: If you post a question, keep
re-visiting the newsgroup for several days after the first response comes
in. Sometimes it takes a few responses before the best or complete solution
is provided; sometimes you'll be asked for further information. Good tips
about getting the best out of posting are at
http://word.mvps.org/Mac/AccessNewsgroups.html and
http://word.mvps.org/FindHelp/Posting.htm (if you use Safari you may see a
blank page and have to hit the circular arrow icon -- "Reload the current
page" -- two or more times).
============================================================
=> Modify => Tick "Add to template" and un-tick "Automatically update".
Ticking the latter box last time, or answering a dialogue box to the same
effect, is what caused the problem -- you agreed to the style being changed
whenever you make a manual change in future. Except perhaps for TOC styles,
it's not a good idea to do that.
If you want more information on using styles to save you lots of time and
effort, post back.
Cheers,
Clive Huggan
Canberra, Australia
(My time zone is 5-11 hours different from North America and Europe, so my
follow-on responses to those regions can be delayed)
============================================================
* SUGGESTION -- KEEP REVISITING AFTER YOU POST: If you post a question, keep
re-visiting the newsgroup for several days after the first response comes
in. Sometimes it takes a few responses before the best or complete solution
is provided; sometimes you'll be asked for further information. Good tips
about getting the best out of posting are at
http://word.mvps.org/Mac/AccessNewsgroups.html and
http://word.mvps.org/FindHelp/Posting.htm (if you use Safari you may see a
blank page and have to hit the circular arrow icon -- "Reload the current
page" -- two or more times).
============================================================
D
denkcolb
That worked. Thanks VERY much. I'll be sure not to allow that box to
be ticked in the future.
Ned Block
D
denkcolb
Having looked at the help entries for styles, I find it totally
mysterious. Do you know of any tutorial material on styles?
cheers
Ned Block
C
Clive Huggan
Ned,
Blushingly, I suggest some notes on the way I use Word for the Mac, titled
"Bend Word to Your Will", which are available as a free download from the
Word MVPs' website (http://word.mvps.org/Mac/Bend/BendWordToYourWill.html).
Especially 'Styles and templates ‹ the keys to consistency and saving time',
which starts on page 88.
[Note: "Bend Word to your will" is designed to be used electronically and
most subjects are self-contained dictionary-style entries. If you decide to
read more widely than the item I've referred to, it's important to read the
front end of the document -- especially pages 3 and 5 -- so you can select
some Word settings that will allow you to use the document effectively.]
There are also some other sources that you'll get if you google this
discussion group (I don't have them at my fingertips at the moment).
Cheers,
Clive
======
J
John McGhie
Let me give you a start:
A "Style" is a printer's term. It is "a named collection of formatting".
Instead of having to remember all of the font, size, weight, spacing and
indent formatting for a heading, you simply define all of the formatting you
want into a style named "Heading".
Every time you want a heading, apply your Heading style. Instantly, it is
perfectly formatted.
If you decide you want the headings to look different, you make a change in
only ONE place -- in the style. Instantly, every heading in the document
adopts the new look.
You never have to remember the formatting properties. You never have to
check the formatting: if the paragraph has the correct style applied, the
formatting is correct: end of problem!
And every heading paragraph in the document automatically matches all of the
others: perfect consistency!
There you go: now you understand styles perfectly! I recommend that you
begin to use them. It's something like 100 times faster to format a
document using styles than it is to use direct formatting. In the time it
takes to format a paragraph, you can instead format a style and have all the
paragraphs of that kind perfectly formatted.
Two more things: There are several kinds of styles. But really the only
ones you need to know about are Paragraph styles and Character styles. I
suggest that you avoid Table styles and Number styles: they don't work
properly and will cause you grief if you use them.
And get in the habit of naming your styles after the kind of paragraph you
apply them to, not the formatting they contain. For example, "Body Text",
"List Bullet" instead if "12 point times new roman" and "Bulleted indented".
You won't have to create very many: Word has more than a hundred built-in
ready to use. Read Clive's Bend Word for lots of good ideas about styles
Cheers
--
Don't wait for your answer, click here: http://www.word.mvps.org/
Please reply in the group. Please do NOT email me unless I ask you to.
John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:[email protected]
A "Style" is a printer's term. It is "a named collection of formatting".
Instead of having to remember all of the font, size, weight, spacing and
indent formatting for a heading, you simply define all of the formatting you
want into a style named "Heading".
Every time you want a heading, apply your Heading style. Instantly, it is
perfectly formatted.
If you decide you want the headings to look different, you make a change in
only ONE place -- in the style. Instantly, every heading in the document
adopts the new look.
You never have to remember the formatting properties. You never have to
check the formatting: if the paragraph has the correct style applied, the
formatting is correct: end of problem!
And every heading paragraph in the document automatically matches all of the
others: perfect consistency!
There you go: now you understand styles perfectly! I recommend that you
begin to use them. It's something like 100 times faster to format a
document using styles than it is to use direct formatting. In the time it
takes to format a paragraph, you can instead format a style and have all the
paragraphs of that kind perfectly formatted.
Two more things: There are several kinds of styles. But really the only
ones you need to know about are Paragraph styles and Character styles. I
suggest that you avoid Table styles and Number styles: they don't work
properly and will cause you grief if you use them.
And get in the habit of naming your styles after the kind of paragraph you
apply them to, not the formatting they contain. For example, "Body Text",
"List Bullet" instead if "12 point times new roman" and "Bulleted indented".
You won't have to create very many: Word has more than a hundred built-in
ready to use. Read Clive's Bend Word for lots of good ideas about styles
Cheers
--
Don't wait for your answer, click here: http://www.word.mvps.org/
Please reply in the group. Please do NOT email me unless I ask you to.
John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:[email protected]