Booklet Printing from Word 2007 Document

[David]

I have a number of documents I have in Word 2007. I would like to
print these in booklet form.

For example:
An 8 page word document
The booklet would be printed in landscape mode
The 1st sheet would have page 1 & 8 on one side and page 2 & 7 on the
other. The 2nd sheet would have page 3 & 6 on one side and page 4 & 5
on the other.

I am looking for an addin to enable Word 2007 to print in this manner.
Alternatively (2nd choice), I would like a separate application that
would do this.

Can anyone offer any ideas?

David

 

[JoAnn Paules]

http://bookletcreator.com/

Save the file as a .pdf. Upload it to this site and it will do the work for
you. Print the resulting .pdf file.

--

JoAnn Paules
MVP Microsoft [Publisher]
Tech Editor for "Microsoft Publisher 2007 For Dummies"



in message news:[email protected]...

 

[grammatim]

How do you feel about pdf's? If you can generate a pdf, you can open
it in Adobe Reader, and from Adobe Reader 8 or 9 (I don't know about 7
or earlier), you can print it as a booklet.

 

[Suzanne S. Barnhill]

Have you tried the "Book fold" feature that is built into Word? On the
Margins tab of Page Setup, choose "Book fold" for "Multiple pages." Word
will set up your document with two pages per sheet. You will create the
pages in ordinary numerical order, but Word will print them in the order
required for folding into a booklet.

This feature works reasonably well provided you are printing the entire
booklet. Most users report disappointing results trying to reprint specific
pages. For another approach, see
http://word.mvps.org/FAQs/Formatting/BookletPrinting.htm. This method will
work in any version.

You can also set this up manually using "2 pages per sheet" in the "Multiple
pages" dropdown. This will create pages in numerical order, and you can
print them in the required order by entering 8, 1, 2, 7, 6, 3, 4, 5 in the
"Pages" box in the Print dialog. There is also a macro at the
above-referenced site that automates this process.

 

[David]

Have you tried the "Book fold" feature that is built into Word? On the
Margins tab of Page Setup, choose "Book fold" for "Multiple pages." Word
will set up your document with two pages per sheet. You will create the
pages in ordinary numerical order, but Word will print them in the order
required for folding into a booklet.

This feature works reasonably well provided you are printing the entire
booklet. Most users report disappointing results trying to reprint specific
pages. For another approach, see
http://word.mvps.org/FAQs/Formatting/BookletPrinting.htm. This method will
work in any version.

You can also set this up manually using "2 pages per sheet" in the "Multiple
pages" dropdown. This will create pages in numerical order, and you can
print them in the required order by entering 8, 1, 2, 7, 6, 3, 4, 5 in the
"Pages" box in the Print dialog. There is also a macro at the
above-referenced site that automates this process.

Suzanne:

The method you described using Word 2007's "Book Fold" feature works
well. The number of pages increases, but that was good as Word
apparently adjusted to make the printed copy quite readable.

However, how can I force Word to just print the front or back side of
the document? The test print I ran printed every page. I quess I
could feed the pages into my copier, but that would be a waste of
paper.

Also, in Page Setup, I was asked about Sheets per booklet. Do I want
"Auto", "All", or one of the numerical choices.

Thanks again

David

 

[grammatim]

Sounds like doing it through Reader is more flexible. You can print
any or all of the generated two-page sides.

 

[Suzanne S. Barnhill]

I usually use the "All" choice for "Sheets per booklet." Just keep in mind
that they need to be a multiple of 4. Unless you have a printer that
duplexes automatically, your best bet is to print just one side of a page
and duplex by photocopying, but you could experiment with Word's "Manual
duplex" setting.

As for the number of pages, when you go to create a booklet, keep in mind
that you will probably want to reduce the margins and type size from what
you would use for a full-sized page.

 

[grammatim]

Reduce the margins and increase the type size.

I usually use the "All" choice for "Sheets per booklet." Just keep in mind
that they need to be a multiple of 4. Unless you have a printer that
duplexes automatically, your best bet is to print just one side of a page
and duplex by photocopying, but you could experiment with Word's "Manual
duplex" setting.

As for the number of pages, when you go to create a booklet, keep in mind
that you will probably want to reduce the margins and type size from what
you would use for a full-sized page.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

 

[Suzanne S. Barnhill]

Why do you say increase the type size? I generally use smaller type on
smaller pages/in narrower columns. In most cases 12-pt is okay for either a
full page or a half page in a directory or "yearbook," but for a printed 7"
x 9" book, I usually find 11-pt more suitable.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Reduce the margins and increase the type size.

 

[grammatim]

When you reduce a page to fit two of them onto a booklet sheet, you
reduce the type to near-unreadability!

Don't tell me that in order to do a booklet in Word, you need to be
working on 5.5 x 8.5 page size to start with?

 

[Suzanne S. Barnhill]

I take it you have not tried this? When you choose "Book fold," Word formats
the page into two 5.5" x 8.5" pages. If you had already created the
document, it reflows your text into those pages at the same size, with the
same margins, which is why you need to reduce the margins and (probably) the
font size.

Both "Book fold" and "2 pages per sheet" in Page Setup are quite different
from "2 pages per sheet" in the Print dialog, which reduces a full page to
half-page size. The "2 pages per sheet" and "Book fold" settings create two
small pages from one full-sized one.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

When you reduce a page to fit two of them onto a booklet sheet, you
reduce the type to near-unreadability!

Don't tell me that in order to do a booklet in Word, you need to be
working on 5.5 x 8.5 page size to start with?

 

[grammatim]

Ugh, that's awful! When I've made a page, I've made it look the way I
want it! If it gets "reflowed," it can't possibly be for the better!
Preumably if you choose "Book Fold" before starting, you're working in
the miniature format from the start, so WYSIWYG. But that won't be
useful for someone who wants to print an existing multipage document
as a booklet. For them, Reader is the way to go. (I've printed quite a
few google books as 32-page-signature sets of booklets, and two guides
for giant fonts of ancient characters as single 84-page booklets. When
I discovered this booklet printing capability last year, I bought a
long-reach stapler that puts staples right on the fold.)

 

[Suzanne S. Barnhill]

It does depend on what you're trying to do, of course, and you can use the
"Zoom to print" setting in Word for what you're trying to do, but the
questions here are about creating a booklet from scratch.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Ugh, that's awful! When I've made a page, I've made it look the way I
want it! If it gets "reflowed," it can't possibly be for the better!
Preumably if you choose "Book Fold" before starting, you're working in
the miniature format from the start, so WYSIWYG. But that won't be
useful for someone who wants to print an existing multipage document
as a booklet. For them, Reader is the way to go. (I've printed quite a
few google books as 32-page-signature sets of booklets, and two guides
for giant fonts of ancient characters as single 84-page booklets. When
I discovered this booklet printing capability last year, I bought a
long-reach stapler that puts staples right on the fold.)

 

[grammatim]

Nope -- see the initial query in this thread: "I have a number of
documents I have in Word 2007. I would like to print these in booklet
form."

 

[Suzanne S. Barnhill]

I think that still leaves an open question about whether or not the OP wants
to reduce them.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Nope -- see the initial query in this thread: "I have a number of
documents I have in Word 2007. I would like to print these in booklet
form."

 

[Suzanne S. Barnhill]

Well, just to clarify, my responses above have been intended to address your
misunderstanding of how the "Book fold" option works. But it seems there are
really only two choices for making a half-sheet booklet out of a full-size
existing "book": you can either reflow the text at its current size, or, to
preserve the page layout, you can reduce everything on the page (for
example, by using "2 pages per sheet" in the Print dialog), which you say
makes it unreadable (very likely true).

But if you increase the text size in the reduced version (as you suggested),
doesn't that also change the existing page layout? Note that in this
scenario it's not necessary to reduce the margins because they'll already
have been reduced proportionally as part of the shrinking process.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Nope -- see the initial query in this thread: "I have a number of
documents I have in Word 2007. I would like to print these in booklet
form."

 

[grammatim]

I wouldn't be enlarging the text in the reduced version, because the
reduced version isn't created until the moment of printing (when
Reader and HP conspire to turn the pdf into a booklet). So I would
format my document with, say, 14 or 16 pt type (Times or something
similar) so it's ok when reduced (the figure 78% keeps swimming into
my consciousness, but that might not be the operative number.)

"2 pages per sheet" doesn't give you a booklet layout with 4-1, 2-3,
but rather 1-2, 3-4.

 

[Suzanne S. Barnhill]

But "2 pages per sheet" is not the same as "Book fold." When you use "Book
fold," it does order the pages correctly (not on the screen but when
printing).

If you're already formatting your book to be reduced, how much easier would
it be to format it so that you can actually see what it's going to look like
when you print it instead of having to guess?

I'm not trying to change your mind, just to address your ongoing
misunderstanding of how "Book fold" works. You can use it to create either
complete booklets or separate signatures.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

I wouldn't be enlarging the text in the reduced version, because the
reduced version isn't created until the moment of printing (when
Reader and HP conspire to turn the pdf into a booklet). So I would
format my document with, say, 14 or 16 pt type (Times or something
similar) so it's ok when reduced (the figure 78% keeps swimming into
my consciousness, but that might not be the operative number.)

"2 pages per sheet" doesn't give you a booklet layout with 4-1, 2-3,
but rather 1-2, 3-4.

 

[grammatim]

Ok, so I invoked Book Fold on an article that just came back
copyedited from the editors. The formatting seems to have gone ok --
but after 6 minutes after clicking Print, it's still "spooling."

However, a very strange thing has happened. The file was Word2003
(because it was written almost two years ago), so I saved it as
Word2007. And the first text line of every page is indented from the
right margin by 1/8". Since Text Outlines are showing, I can see that
there is an outline around the four sides of that first line. The line
ends with a space, so it's not a separate paragraph or line break. The
indentation is not recognized in the horizontal ruler; there is no
margin or paragraph indent to change.

The lines will presumably not print (they don't appear in Print
Preview), but the first line of every page is indented from the right
margin.

It's now 10 min. since it was sent to the printer, and nothing is
happening.

 

[Suzanne S. Barnhill]

See http://word.mvps.org/FAQs/Formatting/UnaccountablyIndented.htm for a
likely explanation of your indention.

Not knowing how complex your document is, I don't know why it might still be
spooling. I assume you did take care to assure that the number of pages in
the booklet was a multiple of 4?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Ok, so I invoked Book Fold on an article that just came back
copyedited from the editors. The formatting seems to have gone ok --
but after 6 minutes after clicking Print, it's still "spooling."

However, a very strange thing has happened. The file was Word2003
(because it was written almost two years ago), so I saved it as
Word2007. And the first text line of every page is indented from the
right margin by 1/8". Since Text Outlines are showing, I can see that
there is an outline around the four sides of that first line. The line
ends with a space, so it's not a separate paragraph or line break. The
indentation is not recognized in the horizontal ruler; there is no
margin or paragraph indent to change.

The lines will presumably not print (they don't appear in Print
Preview), but the first line of every page is indented from the right
margin.

It's now 10 min. since it was sent to the printer, and nothing is
happening.