Bulk E-mail

[bkaras]

15/Mar/2007 0:54



I send bulk e-mail messages to members of my organization:



1. E-mail program: Microsoft Outlook.



2. There are ± 350 members



3. I send the same message to all members, but I send five bulk e-mail
messages to ± 70 members.



4. I get bounces for incorrect e-mail addresses. E-mail addresses are
not like postal addresses in that they do not have to be in the recipients
names. But I recognize ± 85% of them.



5. I call or otherwise contact the members I recognize - notify them of
the event and then get their correct e-mail addresses.



6. However some bounces get returned to me WITH my bulk e-mail address.



Why do some bounces get returned to me with my bulk e-mail address?



Thank you,



Barry Karas

 

[F.H. Muffman]

I send bulk e-mail messages to members of my organization:
1. E-mail program: Microsoft Outlook.
2. There are ± 350 members
3. I send the same message to all members, but I send five bulk
e-mail messages to ± 70 members.
4. I get bounces for incorrect e-mail addresses. E-mail addresses
are not like postal addresses in that they do not have to be in the
recipients names. But I recognize ± 85% of them.
5. I call or otherwise contact the members I recognize - notify
them of the event and then get their correct e-mail addresses.
6. However some bounces get returned to me WITH my bulk e-mail
address.
Why do some bounces get returned to me with my bulk e-mail address?

Well, two questions:

1) How are you addressing the original message? Are you BCC'ing the
recipients?
2) What, exactly, does the failed delivery status notification say?

If I had to guess, it's a spam filter on a server blocking the email for one
of many possible reasons. I would either look at mail merging to the 350
recipients or using a listserv type application. Pro's of a mail merge is
that the spamish qualities of the mail aren't higher because the message is
addressed to the actual recipient. Pro's of a listserv application is that
it may appear to be more professional on the end result and there'd be no
question that the mail was a newsletter as opposed to the 'Oh, look, a form
letter addressed *only* to me' quality of a newsletter that is, well,
addressed only to you.

FWIW, while a numbered list is great for getting things done and stuff like
that, in a situation like this, a simple paragraph discussing what the
problem is and what you're trying to do might come across easier for
readers.

 

[Chuck Davis]

15/Mar/2007 0:54



I send bulk e-mail messages to members of my organization:



1. E-mail program: Microsoft Outlook.



2. There are ± 350 members

I assume you have a bulk mail permit from your ISP? Normally, you would have
to have a commerial/business account and a fixed IP address.

3. I send the same message to all members, but I send five bulk e-mail
messages to ± 70 members.

I assume that this is to get under the ISP's daytime limit.

4. I get bounces for incorrect e-mail addresses. E-mail addresses are
not like postal addresses in that they do not have to be in the recipients
names. But I recognize ± 85% of them.

Those that you don't will have the e-mail address of the recipient. Copy and
paste into the contact search.

5. I call or otherwise contact the members I recognize - notify them of
the event and then get their correct e-mail addresses.



6. However some bounces get returned to me WITH my bulk e-mail address.

Why do some bounces get returned to me with my bulk e-mail address?

Different mail servers respond differently. For instance, AOL, CompuServe,
WMconnect and Yahoo routinely rejected my messages. These recipients were
mixed throughout my 18 distribution lists. I have had to discontinue my
subscription only messages to over 500 recipients.

 

[bkaras]

E-mail is relatively complicated, especially since there are different
e-mail programs that handle e-mail differently. That's why I used an outline
format.

Barry Karas

 

[F.H. Muffman]

E-mail is relatively complicated, especially since there are different
e-mail programs that handle e-mail differently. That's why I used an
outline format.

M'kay. Anyways, did you fix the problem? If not, my two questions stand.