Calculate Accrued Time

[Heather]

Good morning! I have searched for this, and couldn't find anything that
satisfied what I'm looking for. I'm hoping to find some help with this. I
need a formula that will auto calculate time accrued (PTO) at a rate of 5.85
hours every 2 weeks. I know employee start dates, and have the current
balance of PTO, just need to be able to add to it w/ out having to go through
our payroll system & manually update for each person. Thank you!

 

[Bob Phillips]

What constitutes 2 weeks (14 days, 10 working days)? What happens if they
started 2 weeks and 3 days ago?

 

[Heather]

Sorry, it accrues every pay-period (14 days). Also, I don't need to start at
the beginning of their hire date. What I'm trying to do is figure out a
formula that will take the current balance and add 5.85 hours for a new
current balance every 14 days, also deducting any time used. I know how to
add them up, just don't know how to set a formula to auto-calculate every 14
days. If it helps, our current columns are: Employee name; Accrual Rate (5.85
hrs / 14 days); Previous Balance; PTO Used this pay period; Current Balance.
I'm not against having additional columns if needed. We just started this
report, and would prefer not having to access each timecard & manually enter
PTO accrued up to current date. I just tried out "previous
balance+accrual-taken=current balance" but I'm looking for something that the
previous balance would not have to be updated each time. Thanks.

 

[Bob Phillips]

I personally would ditch the whole process of accruing, and just have a
calculation based upon their start date. If you don't, you will have to have
some code on workbook open, hold the last update date somewhere, and check
if today is greater than that date + 14, if so, increment all of the accrued
values by 5.85, then update that last update date. The previous balance
would be just accrued -5.85 would it not?

 

[Heather]

Thanks everyone, but I found my own solution. The formula I'm using follows:

In A1 (date): 1/1/2010
In B1 (Balance- will be hidden): 0
In C1 (PTO Used): 0
In D2 (Balance- shown): 0

In A2: =DATE(YEAR(A1),MONTH(A1),DAY(A1)+14)
Copied down.
In B2: =D1+5.85
Copied down.
In D2: =B1-C1
Copied down.

Example:
1/8/2010 41.78 0 41.78
1/22/2010 47.63 5 42.63