Calendar - Standard and 16 hour

[Cindy]

I set up a project that would utilize 2 calendars for the tasks. (an 8 hour standard calendar or a 16-hour calendar) I set up a new 16 hour a day calendar (which should equal 1 day) in Microsoft Project 2003. When I applied it to each task in the project that had a 16 hour a day schedule, the project didn't recognize it as a 16 hour calendar day. It still recognized it as an 8 hour calendar day. (Ex. This is what the project indicated: 16 hour task - Start date 4/19/04 - Finish date 4/20/04). The project should have looked like this if it was correct (Ex. 16 hour task - Start date 4/19/04 - Finish date 4/19/04). I scheduled the 16 hour day to start at 6 a.m. and finish at 10 p.m. so a 16 hour day task should start and finish on the same date. I then tried this. I went into tools, options, and changed the times there to 6 a.m to 10 p.m, hours per day 16, hours per week 80. Then applied the calendar to the task. It still didn't work. How can I get the project to recognize a 16 hour a day task? I didn't assign resources to this project and was just using it as a timeline. I would like to possibly utilize the resource information available, but need to know the ins and outs of how I can make this calendar work

 

[Steve House]

You're on the right track. After creating your 16 hour calendar, double
click the task ID button to display the Task Information Form and go to the
Advanced tab. Select the Task Calendar setting and change it to your 16
hour calendar. Note that the task scheduling will follow the calendar of
the resources assigned to it UNLESS you check the box that says "task
scheduling ignore resource calendars"

The Tools Options Calendar page does not have anything to do with the
calendars, regardless of what the name seems to imply! Those "hours per
day" settings are conversion factors. Project stores all its durations in
minutes. When you say a task is "3 days" in duration it has to convert
those "days" into minutes for storage and it uses the "hours per day"
setting to decide how many minutes are in a project standard day.

--
Steve House [MVP]
MS Project Trainer/Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

I set up a project that would utilize 2 calendars for the tasks. (an 8

hour standard calendar or a 16-hour calendar) I set up a new 16 hour a day
calendar (which should equal 1 day) in Microsoft Project 2003. When I
applied it to each task in the project that had a 16 hour a day schedule,
the project didn't recognize it as a 16 hour calendar day. It still
recognized it as an 8 hour calendar day. (Ex. This is what the project
indicated: 16 hour task - Start date 4/19/04 - Finish date 4/20/04). The
project should have looked like this if it was correct (Ex. 16 hour task -
Start date 4/19/04 - Finish date 4/19/04). I scheduled the 16 hour day to
start at 6 a.m. and finish at 10 p.m. so a 16 hour day task should start and
finish on the same date. I then tried this. I went into tools, options,
and changed the times there to 6 a.m to 10 p.m, hours per day 16, hours per
week 80. Then applied the calendar to the task. It still didn't work. How
can I get the project to recognize a 16 hour a day task? I didn't assign
resources to this project and was just using it as a timeline. I would like
to possibly utilize the resource information available, but need to know the
ins and outs of how I can make this calendar work.

 

[Mike Glen]

Hi Cindy,

Welcome to this Microsoft Project newsgroup

You might like to have a look at my series of Microsoft Project lessons in
the TechTrax ezine, particularly Lesson 12 – Working Pattern - at this site:
http://tinyurl.com/2xbhc .

FAQs, companion products and other useful Project information can be seen at
this web address: <http://www.mvps.org/project/>

Hope this helps - please let us know how you get on

Mike Glen
MS Project MVP