Calendars

[wandatwitch]

Hello,

I am still trying to learn Project and have run into an issue with
calendars. I have changed the standard calendar to have Saturday and Sundays
as working days. I did this under tools - change working times. I am
working in the Gannt Chart View which shows weekend as working but see that
the tasks I am putting in reflect the weekend as Non working -it is extending
my completion date out way past where it should be. When I view in the
calendar view it shows the weekend as non working. I have not assigned any
resources to the tasks at this point and I have tried looking at the resource
calendar but it will not let me change anything because I have not assigned
resources. Any ideas?

 

[wandatwitch]

BTW - I am running Project 2007 - standard

 

[MSP Angel]

You should try to assign a task calendar to each task by inserting "Task
Calendar" column and select whichever calendar for each task. I all the
same, you can fill down or assign a project "calendar" in the "Project",
"Project Information" menu.

Hope this helps!

 

[JulieS]

Hi Wandatwitch,

Can you give us details on how you changed Saturdays and Sundays to
working days? What you describe is unusual.

I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional information
about Microsoft Project

 

[wandatwitch]

Hi Julie,

I went into tools, change working time, under the work week tab - I hit the
detail button to the right and "set day(s) to specific working time" I added
the working times in the table provided. Once I did this the calendar on top
changed from shaded grey to no fill indicating they were working days.

I did assign the calendar to the project after I changed the working times.
I also tried assigning one task to the calendar but it did nothing for me.

Thanks

 

[JulieS]

Thanks Wandatwitch,

Your description of the process you took looks perfect, so let's delve a
bit deeper.

You mention that you assigned a calendar to the project after entering
tasks. I assume this is a custom calendar? Check that the custom
calendar is showing in the Project > Project Information dialog box as
the project calendar. Assuming there are no task constraints and no
resources assigned, all *should* be working fine.

I would not put too much stock in the display of non-working time in the
Gantt chart nor the Calendar view, as frequently if you assign a new
project calendar to a project that contains tasks, the non-working time
display will still show the non-working time from the Standard calendar.
To fix, choose Format > Timescale, click the Non-working time tab and
select the custom calendar from the calendar drop down. You'll need to
fix the Calendar view as well. Switch to the Calendar view and choose
Format > Timescale. Click the Date Shading tab and select the project
calendar under Show Working time for:.

I assume you have created the tasks, entered duration, and linked tasks
to one another -- you have *not* typed in dates. I assume your calendar
has all 7 days as working days? Number of hours allowed for work is 8
hours (some variation on 8:00 am to 5:00 pm with 1 hour for lunch)? In
Tools Options, calendar tab, the number of hours per day matches the
number of working hours in your calendar (8 hrs?). Is the number of
hours per week set to the correct number?

If you add a new task to the end of the project (last task) -- it should
be scheduled to start on the start date of the Project. If you enter a
7 day duration does it end 7 calendar days later?

Sorry for all of the questions, but as I said, the steps you listed for
changing Saturday and Sunday to non-working time sounds fine. There
must be something else going on.

I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional information
about Microsoft Project