Can I add Job title to address block in a word mailmerge

[MKLeisure]

I need to add a job title to the address block in a word mail merge. THe
result must contain the following fields

Title FirstName Initial Lastname
JobTitle
Company Name
Address1
Address2
City, State zipcode

I know I can add each of these manually but I need to be able to add them to
the address block
Thanks!

 

[Peter Jamieson]

Which version of Word and what is your data source?

Making some guesses...

If you are using the Mail Merge Wizard in Word 2002/2003 to get your data
from Outlook, you never see the Job Title. What you see is a field called
Title which is the "Courtesy Title", e.g. "Mr.", "Dr.", etc. To see the Job
Title field you have to initiate the merge by opening Outlook, opening your
contacts folder, going to Outlook|Tools|Mail Merge and following the
instructions.

If you are already doing that, or you are using a different data source,
then you have to click the "Match fields" button in the Address block setup
dialog box, and specify which field in your data source you want to use as
the Job Title.

Peter Jamieson

 

[MKLeisure]

I am using the mailmerge in Word 2003 but my data source is Access. I have
tried to match fields but did still did not get the results. If I undersand
you correctly, I cannot add the job title,ie CEO ABC Corporation, to the
address block because there is no predefined location for it.

 

[Peter Jamieson]

you correctly, I cannot add the job title,ie CEO ABC Corporation, to the

address block because there is no predefined location for it.

As far as I know, you are correct, i.e. there is no way you can easily get
the ADDRESSBLOCK field to show /both/ Job Title /and/ Company name at the
same time.

If Addressblock doesn't do what you need, in most cases you will probably be
better off constructing what you need using individual MERGEFIELD fields and
IF fields.

If absolutely necessary, you can use Alt-F9 to view the content of the
ADDRESSBLOCK field, then inset a second line that consists of a { MERGEFIELD
yourjobtiltefieldname } field, where you use ctrl-F9 to insert the ()
surrounding the mergefield. The result of the mergefield will be inserted as
text in your ADDRESSBLOCK. However, if you or your users edit the
ADDRESSBLOCK field in any way, the { MERGEFIELD } field will probably be
deleted or overwritten.

Peter Jamieson

 

[Ahmad Khatri]

I tried your solution but it does nothing for me. The address field remains the same as before without adding job title before the company.

Here's my example:

{ADDRESSBLOCK \f "<<_TITLE0_ >><<_FIRST0_>><< _LAST0_>><<
_SUFFIX0_
{{MERGEFIELD "Position"}}>>
<<_COMPANY_
I've tried insereting "merged field in various positions, but that hasn't helped.

2nd position:

{ADDRESSBLOCK \f "<<_TITLE0_ >><<_FIRST0_>><< _LAST0_>><<
_SUFFIX0_>>
{{MERGEFIELD "Position"}}
<<_COMPANY_What am I doing wrong?

 

[Graham Mayor]

Forget all about the addressblock field and insert the individual fields as
you require them.

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Graham Mayor - Word MVP


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