can I create a notary stamp to use in my word documents

[JLM]

in my line of work I print many types of affidavits that must be notarized by
the same person. now what what we do is use a stamp which states the notarys
name state, where qualified, reg. no. , and when the commission expires. (5
lines). it would be much easyer if I could set the curser on spot on the
document and hit a key sequence and the stamp would show on the document.
any ideas of the best way to set this up..please a step by step help as I'm
new to word ..thank you JLM
I'm currently usind microsoft word 2003

 

[Kurt Ullman]

in my line of work I print many types of affidavits that must be notarized by
the same person. now what what we do is use a stamp which states the notarys
name state, where qualified, reg. no. , and when the commission expires. (5
lines). it would be much easyer if I could set the curser on spot on the
document and hit a key sequence and the stamp would show on the document.
any ideas of the best way to set this up..please a step by step help as I'm
new to word ..thank you JLM
I'm currently usind microsoft word 2003

Do you just want the stamp with the information (name, expiration,
etc) or does it have to contain your signature? Assuming you have
checked local legality, then I would probably just use my current stamp
on a piece of white paper, scan what I needed, and then
insert->whatever form it is where it is needed.

 

[Phillip Jones]

Not answering the legalities of such.

Create a watermark in word you can tilt to watermark to an angle.

Do you just want the stamp with the information (name, expiration,
etc) or does it have to contain your signature? Assuming you have
checked local legality, then I would probably just use my current stamp
on a piece of white paper, scan what I needed, and then
insert->whatever form it is where it is needed.

--
------------------------------------------------------------------------
Phillip M. Jones, CET |LIFE MEMBER: VPEA ETA-I, NESDA, ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va 24112 |[email protected], ICQ11269732, AIM pjonescet
------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailto[email protected]

<http://www.kimbanet.com/~pjones/default.htm>
<http://www.kimbanet.com/~pjones/90th_Birthday/index.htm>
<http://www.kimbanet.com/~pjones/Fulcher/default.html>
<http://www.kimbanet.com/~pjones/Harris/default.htm>
<http://www.kimbanet.com/~pjones/Jones/default.htm>

<http://www.vpea.org>

 

[CyberTaz]

Hello JLM -

One option :

In a blank doc crfeate a 5 row by 1 column table, go to Table >Table
Properties & set Wrapping to 'Around'. Size/format the table as you wish,
type the requisite info on each line, then select the table & go to
Insert>AutoText>New. Enter a name (at least 4 characters) & click OK.

In any doc you can then type the name of the AutoText Entry & just press
return when the AutoComplete box pops up.

 

[JLM]

Do you just want the stamp with the information (name, expiration,
etc) or does it have to contain your signature? Assuming you have
checked local legality, then I would probably just use my current stamp
on a piece of white paper, scan what I needed, and then
insert->whatever form it is where it is needed.

no signature, i'm the notary and must sign with original signature, I'm just
looking for a way that I don't have to take the stamp out of the desk and buy
a new one every time it expires. and every sheet I notarize is different.
part of the form I'm just looking to make it easyer..
thanks

 

[John McGhie [MVP - Word and Word Macintosh]]

Yep: Make it ups as a Table and store it as an AutoText with a keystroke.

Hit the keystroke and there it is each time... Don't forget to store it
formatted, otherwise it will adopt the formatting of the surrounding text
every time you insert one.

Cheers

no signature, i'm the notary and must sign with original signature, I'm just
looking for a way that I don't have to take the stamp out of the desk and buy
a new one every time it expires. and every sheet I notarize is different.
part of the form I'm just looking to make it easyer..
thanks

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

 

[Clive Huggan]

Further to John and CyberTaz's comments, and noticing your request "please a
step by step help as I'm new to word", there are blow-by-blow instructions
on making a table as an AutoText item (looks different from what you'll
want, JLM, but the principle is exactly the same) on page 115 of some notes
on the way I use Word for the Mac, titled "Bend Word to Your Will", which
are available as a free download from the Word MVPs' website
(http://word.mvps.org/Mac/Bend/BendWordToYourWill.html).

[Note: "Bend Word to your will" is designed to be used electronically and
most subjects are self-contained dictionary-style entries. If you decide to
read more widely than the item I've referred to, it's important to read the
front end of the document -- especially pages 3 and 5 -- so you can select
some Word settings that will allow you to use the document effectively.]

[Additional note: I see you're using Word 2003, i.e. Word for Windows. This
is a newsgroup for Mac versions, so "Bend Word to Your Will" is essentially
for those, although there are notes in there to help Windows users, e.g.
with keyboard shortcuts ­ just key Control-f and search for "PC", then
"Windows" and you'll see them. However, if you are brand new to Word, you
might be confused by some of the other content of "Bend Word to Your Will".]

Cheers,

Clive Huggan
Canberra, Australia
(My time zone is 5-11 hours different from the US and Europe, so my
follow-on responses to those regions can be delayed)
============================================================

 

[Phillip Jones]

I may have already answered this, If so my apologies.


Can you create the needed info using a watermark. Insert > Watermark
then you create the needed information while in Watermark window then
you can regulate the translucency for the watermark. It should look like
a rubber Stamp.

It would have to be worded exactly like your rubber stamp and you would
probably have to show a sample to your regulating Body to see if it
would pass legally.

no signature, i'm the notary and must sign with original signature, I'm just
looking for a way that I don't have to take the stamp out of the desk and buy
a new one every time it expires. and every sheet I notarize is different.
part of the form I'm just looking to make it easyer..
thanks

--
------------------------------------------------------------------------
Phillip M. Jones, CET |LIFE MEMBER: VPEA ETA-I, NESDA, ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va 24112 |[email protected], ICQ11269732, AIM pjonescet
------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailto[email protected]

<http://www.kimbanet.com/~pjones/default.htm>
<http://www.kimbanet.com/~pjones/90th_Birthday/index.htm>
<http://www.kimbanet.com/~pjones/Fulcher/default.html>
<http://www.kimbanet.com/~pjones/Harris/default.htm>
<http://www.kimbanet.com/~pjones/Jones/default.htm>

<http://www.vpea.org>

 

[sabino]

This reply to this thread is considerably after the fact yet I hope it
receives comment or replies.

1)
When creating the Notary Stamp entry or any other New (or edited) AutoText
entry, is there a way to create a new or unique Category for one's
personalized AutoText entries ? (e.g. LOGOS, STAMPS, etc instead or
addition to the default AutoText categories: SALUTATIONS, MAILING
INSTRUCTIONS, HEADER/FOOTER, etc). If so HOW ??

2)
To store an easily accessible Notary Stamp in Word for Mac, wouldn't the
SCRAPBOOK in the TOOLS menu be a good alternative to use ? It would also
make it available across Office for Mac apps.

Yep: Make it ups as a Table and store it as an AutoText with a keystroke.

Hit the keystroke and there it is each time... Don't forget to store it
formatted, otherwise it will adopt the formatting of the surrounding text
every time you insert one.

Cheers

no signature, i'm the notary and must sign with original signature, I'm just
looking for a way that I don't have to take the stamp out of the desk and buy
a new one every time it expires. and every sheet I notarize is different.
part of the form I'm just looking to make it easyer..
thanks

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

 

[Peter Jamieson]

1)

When creating the Notary Stamp entry or any other New (or edited) AutoText
entry, is there a way to create a new or unique Category for one's
personalized AutoText entries ? (e.g. LOGOS, STAMPS, etc instead or
addition to the default AutoText categories: SALUTATIONS, MAILING
INSTRUCTIONS, HEADER/FOOTER, etc). If so HOW ??

Suppose you want a category called mycat and and an entry called myentry in
that category:
a. Create a paragraph style called mycat
b. Create a paragraph with style mycat
b. Enter the text etc. that you want to save as antotext in that paragraph
c. When you do Insert|Autotext|New and are prompted for the autotext name,
type myentry.

The entry should come under the "mycat" category.

Notice, though, that when you the insertion point is in a paragraph with
style mycat, if there is an autotext category called mycat, you will only
see entries from that category in the Insert|Autotext dropdown list.

To store an easily accessible Notary Stamp in Word for Mac, wouldn't the
SCRAPBOOK in the TOOLS menu be a good alternative to use ? It would also
make it available across Office for Mac apps.

On that one, I don't know the Mac side well enough to know what all the
advantages/disadvantages are. Also, I don't know whether the next version of
Mac Word wil have the same thing, or whether it will have the somewhat
similar "Quick Parts" feature, which might be more attractive if you need
cross-platform compatibility in future versions of Word.

Peter Jamieson

This reply to this thread is considerably after the fact yet I hope it
receives comment or replies.

1)
When creating the Notary Stamp entry or any other New (or edited) AutoText
entry, is there a way to create a new or unique Category for one's
personalized AutoText entries ? (e.g. LOGOS, STAMPS, etc instead or
addition to the default AutoText categories: SALUTATIONS, MAILING
INSTRUCTIONS, HEADER/FOOTER, etc). If so HOW ??

2)
To store an easily accessible Notary Stamp in Word for Mac, wouldn't the
SCRAPBOOK in the TOOLS menu be a good alternative to use ? It would also
make it available across Office for Mac apps.

Yep: Make it ups as a Table and store it as an AutoText with a
keystroke.

Hit the keystroke and there it is each time... Don't forget to store it
formatted, otherwise it will adopt the formatting of the surrounding text
every time you insert one.

Cheers

:

in my line of work I print many types of affidavits that must be
notarized
by
the same person. now what what we do is use a stamp which states the
notarys
name state, where qualified, reg. no. , and when the commission
expires. (5
lines). it would be much easyer if I could set the curser on spot on
the
document and hit a key sequence and the stamp would show on the
document.
any ideas of the best way to set this up..please a step by step help
as I'm
new to word ..thank you JLM
I'm currently usind microsoft word 2003

Do you just want the stamp with the information (name, expiration,
etc) or does it have to contain your signature? Assuming you have
checked local legality, then I would probably just use my current
stamp
on a piece of white paper, scan what I needed, and then
insert->whatever form it is where it is needed.

no signature, i'm the notary and must sign with original signature, I'm
just
looking for a way that I don't have to take the stamp out of the desk
and buy
a new one every time it expires. and every sheet I notarize is
different.
part of the form I'm just looking to make it easyer..
thanks

--

Please reply to the newsgroup to maintain the thread. Please do not
email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

 

[John McGhie]

I wouldn't use the scrapbook. It is not designed for persistent storage.

I would make it an AutoText. But you can give an AutoText its own button on
a convenient toolbar. That, to my mind, is a better way to fulfil this
requirement.

Cheers

This reply to this thread is considerably after the fact yet I hope it
receives comment or replies.

1)
When creating the Notary Stamp entry or any other New (or edited) AutoText
entry, is there a way to create a new or unique Category for one's
personalized AutoText entries ? (e.g. LOGOS, STAMPS, etc instead or
addition to the default AutoText categories: SALUTATIONS, MAILING
INSTRUCTIONS, HEADER/FOOTER, etc). If so HOW ??

2)
To store an easily accessible Notary Stamp in Word for Mac, wouldn't the
SCRAPBOOK in the TOOLS menu be a good alternative to use ? It would also
make it available across Office for Mac apps.

Yep: Make it ups as a Table and store it as an AutoText with a keystroke.

Hit the keystroke and there it is each time... Don't forget to store it
formatted, otherwise it will adopt the formatting of the surrounding text
every time you insert one.

Cheers

:

in my line of work I print many types of affidavits that must be notarized
by
the same person. now what what we do is use a stamp which states the
notarys
name state, where qualified, reg. no. , and when the commission expires.
(5
lines). it would be much easyer if I could set the curser on spot on the
document and hit a key sequence and the stamp would show on the document.
any ideas of the best way to set this up..please a step by step help as
I'm
new to word ..thank you JLM
I'm currently usind microsoft word 2003

Do you just want the stamp with the information (name, expiration,
etc) or does it have to contain your signature? Assuming you have
checked local legality, then I would probably just use my current stamp
on a piece of white paper, scan what I needed, and then
insert->whatever form it is where it is needed.

no signature, i'm the notary and must sign with original signature, I'm just
looking for a way that I don't have to take the stamp out of the desk and
buy
a new one every time it expires. and every sheet I notarize is different.
part of the form I'm just looking to make it easyer..
thanks

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:[email protected]

 

[sabino]

To John & other Forum contributors -

first a sincere thank you for your reply and for sharing your knowledge .

I have two follow-up questions to my initial post and your reply. I will
reserve the question about the Scrapbook for later. More important to me is
trying to use AutoText more effectively and efficiently. In my initial post,
I inquired:

1)
. . . . . . . is there a way to create a new or unique Category for one's
personalized AutoText entries ? (e.g. LOGOS, STAMPS, etc ) instead or ** in
addition** to the default AutoText categories: SALUTATIONS, MAILING
INSTRUCTIONS, HEADER/FOOTER, etc). If so HOW ??


Your suggestion of giving an AutoText item a button is not as useful for my
intended purpose because I have a fairly long list of a specific type of
entries. I work in a school and do diagnostic testing. I have a series of
over 30 different separate tests which I use intermittently as the case may
need.

For use in my Diagnostic Reports, I took the time to pre-format separate
Word text layouts (font, idents, Tabs, bold & italics, etc ) to report the
various scores for EACH test. Then I just insert the layout for the 6-8
tests I might use in a specific case. This helps make it visually
consistent & easy for others to read the results. Presently, however, when
I go to INSERT-> AUTOTEXT these test items appear grouped with other entries
in the NORMAL Category. However, when I go to INSERT -> AUTOTEXT, I would
like these test AutoText items to appear in their own "TEST" drop-down
Category or Heading similar to one of the default ones (SALUTATIONS, MAILING
INSTRUCTIONS, etc). How do I go about doing this ?

Thanks in advance for any follow-up assistance or guidance.
..

I wouldn't use the scrapbook. It is not designed for persistent storage.

I would make it an AutoText. But you can give an AutoText its own button on
a convenient toolbar. That, to my mind, is a better way to fulfil this
requirement.

Cheers

This reply to this thread is considerably after the fact yet I hope it
receives comment or replies.

1)
When creating the Notary Stamp entry or any other New (or edited) AutoText
entry, is there a way to create a new or unique Category for one's
personalized AutoText entries ? (e.g. LOGOS, STAMPS, etc instead or
addition to the default AutoText categories: SALUTATIONS, MAILING
INSTRUCTIONS, HEADER/FOOTER, etc). If so HOW ??

2)
To store an easily accessible Notary Stamp in Word for Mac, wouldn't the
SCRAPBOOK in the TOOLS menu be a good alternative to use ? It would also
make it available across Office for Mac apps.

Yep: Make it ups as a Table and store it as an AutoText with a keystroke.

Hit the keystroke and there it is each time... Don't forget to store it
formatted, otherwise it will adopt the formatting of the surrounding text
every time you insert one.

Cheers


On 13/8/06 8:49 AM, in article
(e-mail address removed), "JLM"



:

in my line of work I print many types of affidavits that must be notarized
by
the same person. now what what we do is use a stamp which states the
notarys
name state, where qualified, reg. no. , and when the commission expires.
(5
lines). it would be much easyer if I could set the curser on spot on the
document and hit a key sequence and the stamp would show on the document.
any ideas of the best way to set this up..please a step by step help as
I'm
new to word ..thank you JLM
I'm currently usind microsoft word 2003

Do you just want the stamp with the information (name, expiration,
etc) or does it have to contain your signature? Assuming you have
checked local legality, then I would probably just use my current stamp
on a piece of white paper, scan what I needed, and then
insert->whatever form it is where it is needed.

no signature, i'm the notary and must sign with original signature, I'm just
looking for a way that I don't have to take the stamp out of the desk and
buy
a new one every time it expires. and every sheet I notarize is different.
part of the form I'm just looking to make it easyer..
thanks

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:[email protected]

 

[Peter Jamieson]

I guessed you missed my response to your message. The first part was as
below. John has dealt with the second part.

Peter Jamieson

1)
When creating the Notary Stamp entry or any other New (or edited) AutoText
entry, is there a way to create a new or unique Category for one's
personalized AutoText entries ? (e.g. LOGOS, STAMPS, etc instead or
addition to the default AutoText categories: SALUTATIONS, MAILING
INSTRUCTIONS, HEADER/FOOTER, etc). If so HOW ??

Suppose you want a category called mycat and and an entry called myentry in
that category:
a. Create a paragraph style called mycat
b. Create a paragraph with style mycat
b. Enter the text etc. that you want to save as antotext in that paragraph
c. When you do Insert|Autotext|New and are prompted for the autotext name,
type myentry.

The entry should come under the "mycat" category.

Notice, though, that when you the insertion point is in a paragraph with
style mycat, if there is an autotext category called mycat, you will only
see entries from that category in the Insert|Autotext dropdown list.

 

[sabino]

John -
i meant to follow-up to better understand the point you made below.
why did you say, or what did you mean in saying:
"It (Scrapbook) is not intended for persistent storage." ?

i have Scrapbook entries that i have saved & used for many months.
in fact, though not a "watermark" as the initial question of this thread
asked about
i have a scanned copy of my signature saved in Scrapbook which i use
to paste into letters & others docs as needed; 'somewhat' akin to
pasting a watermark.
my Scrapbook items have remained undisturbed thru Restarts, Shut-downs,
Upgrades, etc.
so, . . . i assumed i was not grasping the meaning of your advice or caution.

if you would not mind, please clarify further so i get your point more fully
about persistent storage.
thanks in advance.

sabino


- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

I wouldn't use the scrapbook. It is not designed for persistent storage.
.
.
.

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -..
..

 

[John McGhie]

Hi Sabino:

The problem with the Scrapbook is that there is only ONE, and it can be
overwritten any time you add something.

There's a better mechanism, named AutoText, designed just for the purpose
you have: persistent storage of multiple items.

Look it up in the Help. And particularly, understand that the AutoText
drop-down list categorises things by the paragraph style applied to the
AutoText. This shortens the list (because a user can have hundreds of
different AutoTexts). However, it can make things difficult to find if the
paragraph you are now in does not have the expected style.

There is a "ALL" item up the top where you can see entries regardless of
their style.

Cheers

John -
i meant to follow-up to better understand the point you made below.
why did you say, or what did you mean in saying:
"It (Scrapbook) is not intended for persistent storage." ?

i have Scrapbook entries that i have saved & used for many months.
in fact, though not a "watermark" as the initial question of this thread
asked about
i have a scanned copy of my signature saved in Scrapbook which i use
to paste into letters & others docs as needed; 'somewhat' akin to
pasting a watermark.
my Scrapbook items have remained undisturbed thru Restarts, Shut-downs,
Upgrades, etc.
so, . . . i assumed i was not grasping the meaning of your advice or caution.

if you would not mind, please clarify further so i get your point more fully
about persistent storage.
thanks in advance.

sabino


- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -



- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
.

.

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:[email protected]

 

[sabino]

Hi Sabino:

The problem with the Scrapbook is that there is only ONE, and it can be
overwritten any time you add something.

There's a better mechanism, named AutoText, designed just for the purpose
you have: persistent storage of multiple items.

Look it up in the Help. And particularly, understand that the AutoText
drop-down list categorises things by the paragraph style applied to the
AutoText. This shortens the list (because a user can have hundreds of
different AutoTexts). However, it can make things difficult to find if the
paragraph you are now in does not have the expected style.

There is a "ALL" item up the top where you can see entries regardless of
their style.

Cheers




--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:[email protected]