Can i send a public calender

[Express]

Hi all

I have a shared calender in public folder and want to know if i can send
this calender via e-mail to someone. Is this possible and how?

Outlook 2003 and winxppro

 

[Roady [MVP]]

Export it to a pst-file first and then send the pst-file. If Outlook items
aren't required you can also consider a print to a pdf-printer.

 

[Express]

Thanks Roady - if i print it what will go missing.I'm just thinking in terms
of my users that is not THAT MUCH computer literate. To try and teach them
how to import and export can become messy or don't you think so.

Export it to a pst-file first and then send the pst-file. If Outlook items
aren't required you can also consider a print to a pdf-printer.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Hi all

I have a shared calender in public folder and want to know if i can send
this calender via e-mail to someone. Is this possible and how?

Outlook 2003 and winxppro

 

[Sue Mosher [MVP-Outlook]]

As Roady said, in Outlook 2003 and earlier versons, the closest you can come to a built-in method for sending a calendar as a single file attachment is to export the Calendar folder to a file, then sending the exported file.

However, if you have Word, you can use one of the Word templates listed at http://www.slipstick.com/addins/calendar.htm#print to push the Outlook data into a Word document, then attach that document to a message.

If you have Visio 2003, you can use the Import Outlook Data Wizard to create a calendar from Outlook data, using a filter to include only certain appointments. The resulting .vsd file can then be sent as an attachment.

For VBA code solutions that create an HTML-format mail message containing any single day's appointment list or 30 days of appointments, see:

http://www.outlookcode.com/codedetail.aspx?id=24
http://www.outlookcode.com/codedetail.aspx?id=1227

Another technique is to use a third-part tool called ClipForm (http://www.ivitar.com/clipform/). This tool uses templates to export Outlook data -- a whole folder or selected items -- to the Windows clipboard, text file, HTML email message, or other file types.

Outlook 2007 makes calendar sharing and distribution much, much easier. It has the built-in ability to generate a nicely formatted email message listing your appointments, with an iCalendar attachment that other Outlook 2007 users can open to add your appointments to a new calendar that Outlook will create for them.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Roady [MVP]]

You can customize your print out especially by using Word templates as Sue
pointed out. See her reply for more alternatives.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Thanks Roady - if i print it what will go missing.I'm just thinking in
terms of my users that is not THAT MUCH computer literate. To try and
teach them how to import and export can become messy or don't you think
so.

Export it to a pst-file first and then send the pst-file. If Outlook
items aren't required you can also consider a print to a pdf-printer.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Hi all

I have a shared calender in public folder and want to know if i can send
this calender via e-mail to someone. Is this possible and how?

Outlook 2003 and winxppro

 

[Express]

Thank u very much for the info Sue and Roady


As Roady said, in Outlook 2003 and earlier versons, the closest you can come
to a built-in method for sending a calendar as a single file attachment is
to export the Calendar folder to a file, then sending the exported file.

However, if you have Word, you can use one of the Word templates listed at
http://www.slipstick.com/addins/calendar.htm#print to push the Outlook data
into a Word document, then attach that document to a message.

If you have Visio 2003, you can use the Import Outlook Data Wizard to create
a calendar from Outlook data, using a filter to include only certain
appointments. The resulting .vsd file can then be sent as an attachment.

For VBA code solutions that create an HTML-format mail message containing
any single day's appointment list or 30 days of appointments, see:

http://www.outlookcode.com/codedetail.aspx?id=24
http://www.outlookcode.com/codedetail.aspx?id=1227

Another technique is to use a third-part tool called ClipForm
(http://www.ivitar.com/clipform/). This tool uses templates to export
Outlook data -- a whole folder or selected items -- to the Windows
clipboard, text file, HTML email message, or other file types.

Outlook 2007 makes calendar sharing and distribution much, much easier. It
has the built-in ability to generate a nicely formatted email message
listing your appointments, with an iCalendar attachment that other Outlook
2007 users can open to add your appointments to a new calendar that Outlook
will create for them.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers