We are placing our calendars on the exchange server, but I have more
than one category. When viewing the calendar in grid mode and I have
selected ALL, I see all the other employees' calendars as well. I know
I can view in the list mode, self-selected categories and exchange
calendars as well as print. But does anyone know how I can view in
calendar grid mode self selected multiple categories???
You can't, except by making "umbrella" categories like Entourage's own
"Holiday" category which they add as a second category to all the subset
holiday events (e.g. Holiday - United States, Holiday - Jewish, etc.)
So, if there's a group of categories that you'll often want to see
altogether, first make a new Category with an appropriate name. Then go to
File/New/Custom View and make a Custom View for Calendar Event type (or more
types, like Tasks too) that match <if ANY criteria are met> and Add as many
criteria, one for each Category.
When the items all appear in the custom view, select all of them. Then go to
Edit/Categories/Assign Categories, and check the new umbrella category. Do
NOT click the "Set Primary" button at lower left. Click OK.
Now all the selected items also have the umbrella category too, but as a
secondary category that des not show its color - the primary colors remain
visible. But the calendar's "Category is" filter still includes items with
the secondary category. So go to the calendar, set the Category is
<umbrella> popup, and the events and tasks of all the primary categories
which had umbrella as secondary will be displayed. You cam make as many
similar umbrella categories as you want, and include some of the same
primaries in more than one umbrella, of course. Options are limitless.
The only thing you need to remember is that when you make a new event of one
of the subcategories, you also want to add the umbrellas too. (Instead of
doing form Edit/Categories/Assign Categories, you can do it from the
category drop-down menus - just end up with the Primary: it's always the
last-selected category with this method that shows the color.) If you
forget, just go back to the umbrella custom view(s) - which are dynamic and
will always include the latest items. If you see that there are any items
which don't include the umbrella category in the Categories column (or don't
even bother to check) just repeat the Assign Categories (not Primary) steps
and everything is brought up to date.
(It would also be possible to run an AppleScript that does the same thing
behind the scenes, which could be run regularly from a schedule, and also
manually when desired.)
--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <
http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <
http://macscripter.net/scriptbuilders/>
Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.
PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.
