Can we assign mutliple project managers to a single project?

[TH]

Hi,
We would like to assign multiple project managers to some of our large
projects. All projects managers assigned to a single project should be
able to check out and make changes in the schedule. Do you know how we
could do this in Project Server 2007?

Thanks,
TH

 

[Dale Howard [MVP]]

TH --

The answer is "yes" and "no." Yes, you can have multiple PMs manage a
project, but you must make each PM the Status Manager of the tasks he/she
will actually manage. You can't have multiple managers managing all of the
tasks; there must be one manager per task.

On the other hand, only one PM can have the project open Read/Write at any
one time. This means that multiple managers cannot work on it
simultaneously. Hope this helps.

 

[TH]

TH --

The answer is "yes" and "no."  Yes, you can have multiple PMs manage a
project, but you must make each PM the Status Manager of the tasks he/she
will actually manage.  You can't have multiple managers managing all of the
tasks; there must be one manager per task.

On the other hand, only one PM can have the project open Read/Write at any
one time.  This means that multiple managers cannot work on it
simultaneously.  Hope this helps.









- Show quoted text -

Thanks Dale for your answer. I'd appreciate if you could clarify some
of my confusions on security permission for 'My Projects' category.

If I assign default 'My Projects' category to the Project Managers and
select "All current and future projects in Project Server database" in
the 'My Projects' category then all PMs will have access to update any
project schedules in the server. Is it correct or the PMs will only
have rights to update the projects they own (project Owner')?

If all PMs can have access to all projects (not just project they own)
then they can open and update any projects in the server, which will
solve the access problem but they will still have to change the status
manager field for the tasks they would manage.

 

[Dale Howard [MVP]]

TH --

You are correct about changing the settings in the My Projects category. If
you set the category to "All current and future projects..." then this will
allow each PM to open Read/Write any project. However, the same limitation
applies as I stated in my last message: only ONE PM will be able to open
the project Read/Write at any one time. If you can live with this, then go
for it. After the first PM creates the project and publishes it, each
successive PM will need to open the project and set him/herself as the
Status Manager for the tasks that he/she will manage, and then publish the
project again. Hope this helps.

TH --

The answer is "yes" and "no." Yes, you can have multiple PMs manage a
project, but you must make each PM the Status Manager of the tasks he/she
will actually manage. You can't have multiple managers managing all of the
tasks; there must be one manager per task.

On the other hand, only one PM can have the project open Read/Write at any
one time. This means that multiple managers cannot work on it
simultaneously. Hope this helps.









- Show quoted text -

Thanks Dale for your answer. I'd appreciate if you could clarify some
of my confusions on security permission for 'My Projects' category.

If I assign default 'My Projects' category to the Project Managers and
select "All current and future projects in Project Server database" in
the 'My Projects' category then all PMs will have access to update any
project schedules in the server. Is it correct or the PMs will only
have rights to update the projects they own (project Owner')?

If all PMs can have access to all projects (not just project they own)
then they can open and update any projects in the server, which will
solve the access problem but they will still have to change the status
manager field for the tasks they would manage.

 

[TH]

TH --

You are correct about changing the settings in the My Projects category.  If
you set the category to "All current and future projects..." then this will
allow each PM to open Read/Write any project.  However, the same limitation
applies as I stated in my last message:  only ONE PM will be able to open
the project Read/Write at any one time.  If you can live with this, thengo
for it.  After the first PM creates the project and publishes it, each
successive PM will need to open the project and set him/herself as the
Status Manager for the tasks that he/she will manage, and then publish the
project again.  Hope this helps.










Thanks Dale for your answer. I'd appreciate if you could clarify some
of my confusions on security permission for 'My Projects' category.

If I assign default 'My Projects' category to the Project Managers and
select "All current and future projects in Project Server database" in
the 'My Projects' category then all PMs will have access to update any
project schedules in the server. Is it correct or the PMs will only
have rights to update the projects they own (project Owner')?

If all PMs can have access to all projects (not just project they own)
then they can open and update any projects in the server, which will
solve the access problem but they will still have to change the status
manager field for the tasks they would manage.- Hide quoted text -

- Show quoted text -

Great! Thanks Dale.

 

[Dale Howard [MVP]]

TH --

You are more than welcome, my friend!

TH --

You are correct about changing the settings in the My Projects category.
If
you set the category to "All current and future projects..." then this
will
allow each PM to open Read/Write any project. However, the same limitation
applies as I stated in my last message: only ONE PM will be able to open
the project Read/Write at any one time. If you can live with this, then go
for it. After the first PM creates the project and publishes it, each
successive PM will need to open the project and set him/herself as the
Status Manager for the tasks that he/she will manage, and then publish the
project again. Hope this helps.










Thanks Dale for your answer. I'd appreciate if you could clarify some
of my confusions on security permission for 'My Projects' category.

If I assign default 'My Projects' category to the Project Managers and
select "All current and future projects in Project Server database" in
the 'My Projects' category then all PMs will have access to update any
project schedules in the server. Is it correct or the PMs will only
have rights to update the projects they own (project Owner')?

If all PMs can have access to all projects (not just project they own)
then they can open and update any projects in the server, which will
solve the access problem but they will still have to change the status
manager field for the tasks they would manage.- Hide quoted text -

- Show quoted text -

Great! Thanks Dale.

 

[TH]

TH --

You are more than welcome, my friend!  













Great! Thanks Dale.- Hide quoted text -

- Show quoted text -

Dale,
I'd like to ask you a follow up question from our last discussion.
What permission settings I'll have to use in Project server 2007 if I
want to restrict the project managers access to projects which they
own? Currently, I've assigned all project managers to "project
Manager" group and this group has access to "My Organization", 'My
Personal Projects" and "My Projects" categories. Two of these
Categories - 'My Org' and 'My Projects' have 'All current and
Future....' selection.

Thanks,
TH

 

[Dale Howard [MVP]]

TH --

The default permissions for the My Projects category do not include "All
current and future projects..." This means that someone intentionally
selected that setting in the My Projects category. To set up the security
environment you want, you will need to set that Category back to the default
options in the Projects section, which are:

Only the projects indicated
The User is the Project Owner or the User is the Status Manager on
assignments within that Project
The User is on that project's Project Team
A resource on the project's Project Team is a descendant of the User via
RBS

If you only want your PMs to see the projects they actually manage, then
only select the "The User is the Project Owner or the User is the Status
Manager on assignments within that Project" option. However, based on the
description of your original problem, resetting the My Projects category to
the default settings will prevent multiple PMs from opening and editing the
project. Hope this helps.

TH --

You are more than welcome, my friend!













Great! Thanks Dale.- Hide quoted text -

- Show quoted text -

Dale,
I'd like to ask you a follow up question from our last discussion.
What permission settings I'll have to use in Project server 2007 if I
want to restrict the project managers access to projects which they
own? Currently, I've assigned all project managers to "project
Manager" group and this group has access to "My Organization", 'My
Personal Projects" and "My Projects" categories. Two of these
Categories - 'My Org' and 'My Projects' have 'All current and
Future....' selection.

Thanks,
TH

 

[TH]

TH --

The default permissions for the My Projects category do not include "All
current and future projects..."  This means that someone intentionally
selected that setting in the My Projects category.  To set up the security
environment you want, you will need to set that Category back to the default
options in the Projects section, which are:

Only the projects indicated
    The User is the Project Owner or the User is the Status Manager on
assignments within that Project
    The User is on that project's Project Team
    A resource on the project's Project Team is a descendant of the User via
RBS

If you only want your PMs to see the projects they actually manage, then
only select the "The User is the Project Owner or the User is the Status
Manager on assignments within that Project" option.  However, based on the
description of your original problem, resetting the My Projects category to
the default settings will prevent multiple PMs from opening and editing the
project.  Hope this helps.











Dale,
I'd like to ask you a follow up question from our last discussion.
What permission settings I'll have to use in Project server 2007 if I
want to restrict the project managers access to projects which they
own? Currently, I've assigned all project managers to "project
Manager" group and this group has access to "My Organization", 'My
Personal Projects" and "My Projects" categories. Two of these
Categories - 'My Org' and 'My Projects' have 'All current and
Future....' selection.

Thanks,
TH- Hide quoted text -

- Show quoted text -

Excellent! Thanks for your clear explanation. Thanks Dale.

TH

 

[Dale Howard [MVP]]

TH --

You are more than welcome for the help, my friend!

TH --

The default permissions for the My Projects category do not include "All
current and future projects..." This means that someone intentionally
selected that setting in the My Projects category. To set up the security
environment you want, you will need to set that Category back to the
default
options in the Projects section, which are:

Only the projects indicated
The User is the Project Owner or the User is the Status Manager on
assignments within that Project
The User is on that project's Project Team
A resource on the project's Project Team is a descendant of the User via
RBS

If you only want your PMs to see the projects they actually manage, then
only select the "The User is the Project Owner or the User is the Status
Manager on assignments within that Project" option. However, based on the
description of your original problem, resetting the My Projects category
to
the default settings will prevent multiple PMs from opening and editing
the
project. Hope this helps.











Dale,
I'd like to ask you a follow up question from our last discussion.
What permission settings I'll have to use in Project server 2007 if I
want to restrict the project managers access to projects which they
own? Currently, I've assigned all project managers to "project
Manager" group and this group has access to "My Organization", 'My
Personal Projects" and "My Projects" categories. Two of these
Categories - 'My Org' and 'My Projects' have 'All current and
Future....' selection.

Thanks,
TH- Hide quoted text -

- Show quoted text -

Excellent! Thanks for your clear explanation. Thanks Dale.

TH