Can Word 2008 generate bookmarks in pdf files?

[Bill Shack]

On the PC Word 2007 let's you do Save As and choose PDF as the format. Word
heading styles become bookmarks in the PDF file. On the Mac, Word 2008 also
apparently lets you do Save As and choose PDF as the format. In Word 2008
do Word heading styles become bookmarks in the PDF? This would definitely be
a reason to upgrade to Word 2008.

 

[John McGhie]

Hi Bill:

No, they don't.

"Save as PDF" on the PC is an extra routine that is reading the Word
document and adding things to the PDF during the conversion.

On the Mac, any application can "Save to PDF", but all they are doing is
"printing" the document. The PDF generated is pure PostScript page
description language, which the Mac OS then "encapsulates" to make it into
PDF.

Cheers

On the PC Word 2007 let's you do Save As and choose PDF as the format. Word
heading styles become bookmarks in the PDF file. On the Mac, Word 2008 also
apparently lets you do Save As and choose PDF as the format. In Word 2008
do Word heading styles become bookmarks in the PDF? This would definitely be
a reason to upgrade to Word 2008.

--

Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Nhulunbuy, NT, Australia. mailto:[email protected]

 

[Phillip Jones, C.E.T.]

What the PDF converter in 2008 for? When you save a document as PDF
(*Save As...PDF*) It doesn't call up apple Print routines. and only
takes a few seconds to save.

I also know That the problem Word 2004 causing multiple pdfs to be
generated when you used Page Breaks is not present when you use W2008's
Save AS...PDF.

Hi Bill:

No, they don't.

"Save as PDF" on the PC is an extra routine that is reading the Word
document and adding things to the PDF during the conversion.

On the Mac, any application can "Save to PDF", but all they are doing is
"printing" the document. The PDF generated is pure PostScript page
description language, which the Mac OS then "encapsulates" to make it into
PDF.

Cheers

--
------------------------------------------------------------------------
Phillip M. Jones, CET mailto[email protected]
If it's "fixed", don't "break it"! http://www.vpea.org
http://www.kimbanet.com/~pjones/default.htm
G4-500 Mac 1.5 GB RAM OSX.3.9 G4-1.67 GB PowerBook 17" 2GB RAM OSX.4.11
------------------------------------------------------------------------

 

[Clive Huggan]

Hello Bill,

Some people run Mac Word documents through Apple's Pages application to
retain the functionality of hyperlinks in the PDF, but unfortunately heading
styles do not become bookmarks under that arrangement either.

Cheers,

Clive Huggan
Canberra, Australia
(My time zone is 5-11 hours different from the Americas and Europe, so my
follow-on responses to those regions can be delayed)
====================================================

 

[John McGhie]

Hi Phillip:

I am not sure I understand your question?

Word 2008 (any application, actually...) offers "Save as PDF". This
function is actually provided by the Apple OS X Finder. The dialog you see
when you do anything to files in Microsoft Office Mac is actually a window
from the Apple OS X Finder.

The "Save as PDF" function calls out to the Apple PostScript Driver (which
is actually supplied by Adobe). When you check "Save as PDF", the Finder
sends a job to the printer with a bit set that tells it "Don't send this one
down the wire to the printer, give it back to the Finder, so I can save it."

So actually, it doesn't call anything BUT Apple (and Apple-made-by-Adobe)
routines.

This is different in Windows: Adobe wouldn't give Microsoft the licence to
save as PDF, so the Windows PostScrpt.drv driver was never apple to save
PDF. It can and will save "PostScript", but it is not allowed to turn it
into PDF.

So Microsoft wrote a separate utility that is available as an add-in to
Microsoft Office. This utility will produce PDF, and it will also produce
XPS, Microsoft's Open XML competitor to PDF. XPS has a number of advanced
features that PDF does not currently support. Since Microsoft uses the same
utility to write both PDF and XPS, and since XPS is a "HTML-like" language
that runs on hyperlinks, hyperlinks magically found their way into Microsoft
Office 2007's PDF as well. Quite by accident, of course! Which sorta
removes one of the compelling reasons for shelling out 500 clams for Adobe
Acrobat!

XPS is a seriously good idea, so as soon as Adobe saw that happening, they
instantly allowed Microsoft to ship PDF at a reasonable price.

Nothing like a little creative bullying to make one's competitors see sense.
Adobe knows damned well that if XPS ever takes off, it will lose one of its
most important cash cows

Hope this helps

What the PDF converter in 2008 for? When you save a document as PDF
(*Save As...PDF*) It doesn't call up apple Print routines. and only
takes a few seconds to save.

I also know That the problem Word 2004 causing multiple pdfs to be
generated when you used Page Breaks is not present when you use W2008's
Save AS...PDF.

--

Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Nhulunbuy, NT, Australia. mailto:[email protected]

 

[Phillip Jones, C.E.T.]

Well it shown as an actual converter file in the converters.

And when its called up doesn't even show anything to do with apple's
Print to Pdf Menu. in fact the look quite different.

When you save to PDF in W2008 it takes just a few seconds.

Also In apple's print to PDF feature in OSX.4.11 which uses the older
(by about two revisions) version of the adobe Print engine. If a word
document has Page and section breaks it breaks those page Breaks and
section breaks into separate PDF files.

When you save directly through W2008 and save as a PDF directly none of
that happens.

Something has changed somewhere?

Hi Phillip:

I am not sure I understand your question?

Word 2008 (any application, actually...) offers "Save as PDF". This
function is actually provided by the Apple OS X Finder. The dialog you see
when you do anything to files in Microsoft Office Mac is actually a window
from the Apple OS X Finder.

The "Save as PDF" function calls out to the Apple PostScript Driver (which
is actually supplied by Adobe). When you check "Save as PDF", the Finder
sends a job to the printer with a bit set that tells it "Don't send this one
down the wire to the printer, give it back to the Finder, so I can save it."

So actually, it doesn't call anything BUT Apple (and Apple-made-by-Adobe)
routines.

This is different in Windows: Adobe wouldn't give Microsoft the licence to
save as PDF, so the Windows PostScrpt.drv driver was never apple to save
PDF. It can and will save "PostScript", but it is not allowed to turn it
into PDF.

So Microsoft wrote a separate utility that is available as an add-in to
Microsoft Office. This utility will produce PDF, and it will also produce
XPS, Microsoft's Open XML competitor to PDF. XPS has a number of advanced
features that PDF does not currently support. Since Microsoft uses the same
utility to write both PDF and XPS, and since XPS is a "HTML-like" language
that runs on hyperlinks, hyperlinks magically found their way into Microsoft
Office 2007's PDF as well. Quite by accident, of course! Which sorta
removes one of the compelling reasons for shelling out 500 clams for Adobe
Acrobat!

XPS is a seriously good idea, so as soon as Adobe saw that happening, they
instantly allowed Microsoft to ship PDF at a reasonable price.

Nothing like a little creative bullying to make one's competitors see sense.
Adobe knows damned well that if XPS ever takes off, it will lose one of its
most important cash cows

Hope this helps

--
------------------------------------------------------------------------
Phillip M. Jones, CET mailto[email protected]
If it's "fixed", don't "break it"! http://www.vpea.org
http://www.kimbanet.com/~pjones/default.htm
G4-500 Mac 1.5 GB RAM OSX.3.9 G4-1.67 GB PowerBook 17" 2GB RAM OSX.4.11
------------------------------------------------------------------------

 

[John McGhie]

Hi Phillip:

You've caught me!! I had never seen that entry before

I *think* it is simply calling the same routine. I think the dialog from
the File>Print... Routine calls it directly from the Mac Printing Subsystem
and offers more options. The one from the Save As... Dialog calls the Prin
subsystem via the Finder and doesn't show all the options.

But now I will have to check... I shall be deeply embarrassed if you have
caught me out

Cheers

Well it shown as an actual converter file in the converters.

And when its called up doesn't even show anything to do with apple's
Print to Pdf Menu. in fact the look quite different.

When you save to PDF in W2008 it takes just a few seconds.

Also In apple's print to PDF feature in OSX.4.11 which uses the older
(by about two revisions) version of the adobe Print engine. If a word
document has Page and section breaks it breaks those page Breaks and
section breaks into separate PDF files.

When you save directly through W2008 and save as a PDF directly none of
that happens.

Something has changed somewhere?

--

Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Nhulunbuy, NT, Australia. mailto:[email protected]

 

[Phillip Jones, C.E.T.]

Not trying to embarrass.

find a document you written in 2004 That you've added Section and Page
breaks.

Try creating through Apple's Print to Pdf feature (in Print menu)

Now open same document in W2008.

Now go to save as and scroll down. Notice no switching to another window
maybe you'll see a progress bar come up if its a large document.

Now go and open the pdf created in 2008 should be just one document.

If you go to open the 2004 document saved as Print to Pdf through print
menu see if you don't have a separate PDF for every break you have.


Remember: this PDF feature I am talking about is in the Save As... Menu.
Just scroll down until you see it and choose.

MS got Po'd at Adobe's inability after 10-20 years read MS Break codes.
And have fixed it on their own.

Hi Phillip:

You've caught me!! I had never seen that entry before

I *think* it is simply calling the same routine. I think the dialog from
the File>Print... Routine calls it directly from the Mac Printing Subsystem
and offers more options. The one from the Save As... Dialog calls the Prin
subsystem via the Finder and doesn't show all the options.

But now I will have to check... I shall be deeply embarrassed if you have
caught me out

Cheers

--
------------------------------------------------------------------------
Phillip M. Jones, CET mailto[email protected]
If it's "fixed", don't "break it"! http://www.vpea.org
http://www.kimbanet.com/~pjones/default.htm
G4-500 Mac 1.5 GB RAM OSX.3.9 G4-1.67 GB PowerBook 17" 2GB RAM OSX.4.11
------------------------------------------------------------------------