Can you choose which address to use from address book for a mail merge?

[Coveblue]

I recently upgraded to the new Mac Mini with OS X. I exported my old
address book from Dynodex to Entourage. I assigned all of the address as
"Home address" during the import, which is correct.

The problem that I now have is that all of those new Entourage Contacts have
assigned the "work address" which is blank as the default address. When I
try to do a mail merge, no addresses come up because it won't let me select
"home address" instead of "default address."

Is there a work around for this problem. I've been fighting it all morning
and I'm very frustrated.

Thanks,
Ted

 

[Beth Rosengard]

Hi Ted,

You'll have more luck getting a response if you post to the Entourage
newsgroup: microsoft.public.mac.office.entourage

Beth

 

[Daiya Mitchell]

Whoops, I meant to post. You cannot use the Home address in a merge, I've
already complained about this, it's really stupid and annoying. But someone
in the Entourage group might point you towards a script that will copy all
your home address info into the business address fields.

 

[Paul Berkowitz]

I just got to this.

This is not true, Daiya. Ted had it right - Word's DataMerge Manager uses
the _Default_ address from the Entourage Address Book. Now it so happens
that the "default" default address is the Work Address. But there's nothing
stopping you from setting Home address as the default address if you wish
(which I usually do myself). There's a checkbox in both the Home and Work
Address tabs in each contact - just check the one on the Work page. And at
least Entourage is smart enough to do it for you if you enter _only_ a Home
address and no Work address. The trouble is that when you import contacts
programmatically, that does not happen. This is what Ted is facing.

Anyway, the trick is not necessarily to move all the addresses to Work
address - especially if most of the addresses are indeed Home address (as I
imagine they probably are since that's what Ted chose to import them to).
Better is simply to to make Home address the Default address.

That can be done by script. just run this once in Script Editor (to be found
in /Applications/AppleScript/).

tell application "Microsoft Entourage"
set default postal address of every contact to home
beep
display dialog "All done!"
end tell


--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.

 

[Daiya Mitchell]

Thanks for that correction, Paul, much more helpful (and I've switched my
feature request to saying we ought to have the option to choose

Daiya