Cannot break link

[Slipface]

Gang,
I have a Word (v11.3) document that is giving me "disk full" errors so
often that I'm now scared to work more than a few minutes at a time
without saving, closing the doc, then re-opening it. It may be
superstitious, but it seems the only way to make any progress. I have
tried both options #1 and #2 here
http://word.mvps.org/mac/diskfullerror.html and neither worked.

The only thing I can think of at this point that may be causing trouble
is a graphic image that I have included which has given me a second
type of problem, and may be related to this.

I have 6 Excel charts inserted into a text box in my Word doc. I was
having some trouble formatting them the way I wanted, so a colleague
helped me out and linked them directly from the Excel spreadsheet which
was copied to her computer at the time she worked on my doc. All was
fine and dandy except that now whenever I first open the document, I
get a message asking if I want to update it (I always click No).

Thinking this graphic may be part of my "disk full" problem, I tried to
go into Edit>Links to break the links. I can click on the Break Link
button, and confirm it by clicking Yes, but it does not break the link.
I suspect that this is because the link points to the Excel source file
on my colleague's computer. I have tried to change the source to the
same Excel file on my computer but after a few minutes of spinning
beach ball, it makes the image go to heck (the six individual charts
about triple in size).

Any thoughts? Should I try to re-edit this on my colleague's computer
to break the links while on that machine?

Any other suggestions as to the more serious problem of the disk full
errors, should this not solve that problem?

TIA,
_d

 

[John McGhie [MVP Word, Word Mac]]

Hi Whatever your Name Is:

Try this:

1) Create a new document

2) Copy each chart

3) Edit>Paste>Special into the new document and choose "paste as picture"

4) Delete all the charts from your existing document

5) Create another new document

6) Carefully copy all but the last paragraph marker from the old document
(that has no charts in it)

7) Paste into the second new document and save under a new file name

8) Now copy and paste the charts into it.

In future, you will not get too brave with Charts within Text Boxes within a
Document -- that's three levels of embedded nested object, otherwise known
as "a brave career move".

Hope this helps

Cheers

--

Please reply in the group. Please do NOT email me unless I ask you to.

http://jgmcghie.fastmail.com.au/

John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:[email protected]

 

[Slipface]

Hi Whatever your Name Is:

Try this:

1) Create a new document

2) Copy each chart

3) Edit>Paste>Special into the new document and choose "paste as picture"

4) Delete all the charts from your existing document

5) Create another new document

6) Carefully copy all but the last paragraph marker from the old document
(that has no charts in it)

7) Paste into the second new document and save under a new file name

8) Now copy and paste the charts into it.

Thanks, John. I tried that but it lost too much formatting. We went
back to the original charts in Excel and re-created them without the
link, and replaced the old linked charts in my Word doc with a new one.
I also went through the doc and deleted more text boxes that contained
objects, modified the text flow around the objects, and added small
text boxes with just text below them to serve as captions. Between
these two things (eliminating the links and revising the text boxes),
the error has disappeared and has not happened a single time since.
Yay!

In future, you will not get too brave with Charts within Text Boxes within a
Document -- that's three levels of embedded nested object, otherwise known
as "a brave career move".

Heh, considering that the Word document is a grant proposal that, if
funded, will extend my career a few years, your words are more apt than
you know

thanks again,
_dennis

 

[John McGhie [MVP Word, Word Mac]]

Thanks Dennis:

Good luck!

Cheers

--

Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:[email protected]

Hi Whatever your Name Is:

Try this:

1) Create a new document

2) Copy each chart

3) Edit>Paste>Special into the new document and choose "paste as
picture"

4) Delete all the charts from your existing document

5) Create another new document

6) Carefully copy all but the last paragraph marker from the old
document
(that has no charts in it)

7) Paste into the second new document and save under a new file name

8) Now copy and paste the charts into it.

Thanks, John. I tried that but it lost too much formatting. We went
back to the original charts in Excel and re-created them without the
link, and replaced the old linked charts in my Word doc with a new one.
I also went through the doc and deleted more text boxes that contained
objects, modified the text flow around the objects, and added small
text boxes with just text below them to serve as captions. Between
these two things (eliminating the links and revising the text boxes),
the error has disappeared and has not happened a single time since.
Yay!

In future, you will not get too brave with Charts within Text Boxes
within a
Document -- that's three levels of embedded nested object, otherwise
known
as "a brave career move".

Heh, considering that the Word document is a grant proposal that, if
funded, will extend my career a few years, your words are more apt than
you know

thanks again,
_dennis