Cannot enter timephased actuals in PWA

[Bill Cole]

Using PS and PWA 2007.
When entering time in PWA in the "My Tasks" screen, I want the resources to
be able to click on the Progress cell for their tasks and to see
the popup window which allows them to enter Actual Work for each period.

This used to work for my published project.

At some point I noticed that the little popup window no longer appears when
the resources click on the Progress cell for their tasks. They can
manually edit the progress number, but this is awkward and there is no way
of indicating which week they want to apply the hours for.

I created a new test project and published it to Project Server and I
noticed the behavior for this new project is the way I want it.
If I click on the Progress cell for any tasks, I do get the popup window
allowing me to enter actual hours for any period I navigate to.

I also noticed that in the new project I get more data in the Progress
column. The format is as follows: "1d of 4d (25%)" If I hover over the
cell,
I get the hint "Click here to edit timephased actuals". For the project
where this is no longer working, the status in the Progress column is "1d"
and no hint is shown if you hover above that cell.

I am guessing some server or project setting got changed so that previously
published project no longer work the way I want, but newly published
projects do. Does anyone have an idea of which setting causes this
behavior? Also, how do I fix projects already published to again allow
the
resources to enter actual hours via the popup window?

Also, is there any way to have the Progress and Remaining Work columns show
totals in terms of HOURS instead of DAYS? The popup window
allows you to enter actuals in terms if HOURS, but the totals on the main
screen are in terms of DAYS.

Thanks,

Bill Cole

 

[Dale Howard [MVP]]

Bill --

If you have applied Service Pack 1 (SP1) to Project Server 2007, your
Project Server administrator can do the following to replace the Progress
column with a timesheet grid on the My Tasks page and to format all Work
values in hours:

1. Log into PWA with administrator permissions.
2. Navigate to the My Tasks page.
3. Click the Site Actions menu (upper right corner) and then click Edit
Page.
4. In the My Tasks web part, click the Edit menu and then click the Modify
Shared Web Part menu item.
5. In the My Tasks sidepane on the right, scroll down and expand the
Project Web Access section.
6. In the Project Web Access section, select the "Hours per day" option.
7. Set the Work format to Hours and then click the OK button.
8. Click the Exit Edit Mode button (upper right corner of the page).

The only limitation of the timesheet grid on the My Tasks page is that it
centers the current date in the middle of the grid. This means that the
dates in the timesheet grid "float to the left" as you progress through the
week, which means that by Friday team members cannot see Monday any more
unless they click the Previous button. This is a minor issue that can be
addressed through training, and by mandating that people put their Actual
Work hours in on a daily basis instead of waiting until Friday to do it.
Hope this helps.

 

[Jim Erwin]

Bill,

As Dale mentioned, you can change the display to hours instead of days
by editing the web part. As for your other question, are you working
with proposals and activities? I haven't seen anything documented
about this, but in my experience, the "calendar" popup is only
available for full-fledged projects, not proposals and activities. In
my testing, taking a proposal and promoting it to a project for some
reason doesn't bring about the calendar, either, so if you're going
through a workflow or manual process of converting proposals to
project, it looks like the "popup calendar" will not be available for
those projects.

Jim E

 

[Peter M.]

I have real projects set up but don't get the pop up calender either.
Honestly, this feature has never ever worked since I set up Project Server
and a long time I didn't even know it would exist.
Therefore, help would be greatly appreciated.

Thanks,
Peter

 

[Peter M.]

As it turned out, this is only a matter of setting the checkmark in the right
box (h ours of work done per period.) in the Task Settings on the Server
Settings page. All the sample projects so far have been created using a
different option, so changing it did not change the view in the My Tasks
page. This is exactly what Bill describes in his first post. Future project
however will come with the feature as desired.