Cannot See Text In Normal View (But Can In Print Preview)

[trip_to_tokyo]

I am working in WORD 2002.

I have a document in which, on the left hand side, there are 3 paragraph
markers.

To the left of the second of these paragraph markers there is a small black
square.

In Normal View I can see nothing but the above 3 paragraph markers.

However, if I Print Preview I can see text there (text that I was previously
able to see in Normal View).

Why can I see the text in Print Preview but not in Normal View?

This problem only occurred yesterday and I have never seen it before.

Thanks in advance for any help provided.

 

[Peter T. Daniels]

The little black square usually indicates that a formatting option
like "Keep With Next" [paragraph] is turned on. What is not visible in
Normal View is text in text boxes. If you work in Print View (not
Print Preview), you'll be able to see all of your text.

 

[Greg Maxey]

I am working in WORD 2002.

I have a document in which, on the left hand side, there are 3 paragraph
markers.

To the left of the second of these paragraph markers there is a small black
square.

In Normal View I can see nothing but the above 3 paragraph markers.

However, if I Print Preview I can see text there (text that I was previously
able to see in Normal View).

Why can I see the text in Print Preview but not in Normal View?

This problem only occurred yesterday and I have never seen it before.

Thanks in advance for any help provided.

trip_to_tokyo

The small square buttet is fully explained here:
http://word.mvps.org/FAQs/Formatting/NonPrintChars.htm

Normal view only shows the main text layer of a document. In addtion
to not showing textboxes, it doesn't shown headers, footers, drawings,
footnotes, endnotes, etc.

Many people prefer using Normal view. So please continue to use it if
you wish. Is it possible that you have modified the text you were
seeing yesterday when viewing in Normal in some way that you have
changed it from simple main layer text to something else?

 

[trip_to_tokyo]

Hi Peter, thanks for the reply. What you said is true but I prefer to work in
Normal View which is where I always work. I am just about to look at Greg's
reply (below yours). I seem to have clicked something in error that has
caused this to occur. I have been using WORD for about 20 years and this has
never happened before.

The little black square usually indicates that a formatting option
like "Keep With Next" [paragraph] is turned on. What is not visible in
Normal View is text in text boxes. If you work in Print View (not
Print Preview), you'll be able to see all of your text.

I am working in WORD 2002.

I have a document in which, on the left hand side, there are 3 paragraph
markers.

To the left of the second of these paragraph markers there is a small black
square.

In Normal View I can see nothing but the above 3 paragraph markers.

However, if I Print Preview I can see text there (text that I was previously
able to see in Normal View).

Why can I see the text in Print Preview but not in Normal View?

This problem only occurred yesterday and I have never seen it before.

Thanks in advance for any help provided.

 

[trip_to_tokyo]

Hi Greg, thanks for the reply. I read the article (I admit very quickly)
which said:-

"This indicates that the paragraph is formatted with the “Keep with next,â€
“Keep lines together,†“Page break before,†or “Suppress line numbersâ€
property."

I have checked all of these settings and none of them is set (ie none of
them has a tick in it).

How do I, "turn it off" so that the text that I can see in Print Preview
mode I can see in Normal Mode (which is where I normally work).

Thanks!

 

[Greg Maxey]

Could you send me document? If you can't extract my e-mail address then
send me website feedback and I will contact you.

Hi Greg, thanks for the reply. I read the article (I admit very
quickly) which said:-

"This indicates that the paragraph is formatted with the "Keep with
next," "Keep lines together," "Page break before," or "Suppress line
numbers" property."

I have checked all of these settings and none of them is set (ie none
of them has a tick in it).

How do I, "turn it off" so that the text that I can see in Print
Preview mode I can see in Normal Mode (which is where I normally
work).

Thanks!

--
Greg Maxey

See my web site http://gregmaxey.mvps.org
for an eclectic collection of Word Tips.

"It is not the critic who counts, not the man who points out how the
strong man stumbles, or where the doer of deeds could have done them
better. The credit belongs to the man in the arena, whose face is
marred by dust and sweat and blood, who strives valiantly...who knows
the great enthusiasms, the great devotions, who spends himself in a
worthy cause, who at the best knows in the end the triumph of high
achievement, and who at the worst, if he fails, at least fails while
daring greatly, so that his place shall never be with those cold and
timid souls who have never known neither victory nor defeat." - TR

 

[trip_to_tokyo]

Hi Greg. I have just uploaded the file to:-

www.pierrefondes.com

 

[Greg Maxey]

trip_to_tokyo

Your document contains a textbox. Textboxes do not show up in Normal view.
In this case the little black square bullet in the Normal view margin
indicates a placeholder for objects not displayed in Normal view. Perhaps
Ms. Barnhill or Mr. Rado will update there FAQs page.

For examle. Click view "Print Layout" and insert a drawing object in the
document. Then switch back to Normal view and you will see another square
bullent in the margin to mark the place holder for this shape.

Did you add the textbox recently? AFAIK, there is no way to display a
textbox in Normal view. You know the object is there by the placeholder.
If you absolutely must see "boxed" text in Normal view then you could use a
paragraph border or use a frame instead of a textbox. The Add Frame
controls in tucked away on the "Forms" toolbar.

Good luck.

Hi Greg. I have just uploaded the file to:-

www.pierrefondes.com

--
Greg Maxey

See my web site http://gregmaxey.mvps.org
for an eclectic collection of Word Tips.

"It is not the critic who counts, not the man who points out how the
strong man stumbles, or where the doer of deeds could have done them
better. The credit belongs to the man in the arena, whose face is
marred by dust and sweat and blood, who strives valiantly...who knows
the great enthusiasms, the great devotions, who spends himself in a
worthy cause, who at the best knows in the end the triumph of high
achievement, and who at the worst, if he fails, at least fails while
daring greatly, so that his place shall never be with those cold and
timid souls who have never known neither victory nor defeat." - TR

 

[trip_to_tokyo]

Well Greg I have not added the text box as I do not know how to do that (I
have never used that facility). If it is a text box as you say then I must
have clicked something in error to cause the text box to be added but I
cannot think what. Thanks anyway.

 

[Greg Maxey]

The file I downloaded definately contains a textbox. You can open that
document. Change to Print Layout view> right click on the textbox > format
textbox > textbox tab > convert to frame.

The text should now appear in Normal view.

Well Greg I have not added the text box as I do not know how to do
that (I have never used that facility). If it is a text box as you
say then I must have clicked something in error to cause the text box
to be added but I cannot think what. Thanks anyway.

--
Greg Maxey

See my web site http://gregmaxey.mvps.org
for an eclectic collection of Word Tips.

"It is not the critic who counts, not the man who points out how the
strong man stumbles, or where the doer of deeds could have done them
better. The credit belongs to the man in the arena, whose face is
marred by dust and sweat and blood, who strives valiantly...who knows
the great enthusiasms, the great devotions, who spends himself in a
worthy cause, who at the best knows in the end the triumph of high
achievement, and who at the worst, if he fails, at least fails while
daring greatly, so that his place shall never be with those cold and
timid souls who have never known neither victory nor defeat." - TR