Can't copy formatting from one slide to another

[leftnotracks]

For some reason, people want to use PP to print sales sheets for
products. I'd like to make them in, well, anything else, but in case
the salespeople need to edit them, we're using PP. Not my decision.

So I have hundreds of items, each on one page. I've made one page
(slide) just the way I want it, with the text formatted as I like. I
now want to make each item into a page with the formatting as in my
sample.

I have tried so many ways to copy formatting, but none work. The style
painter and Pick Up/Apply text Style tools (eyedroppers) ignore line
spacing, paragraph spacing, and bullets.

I thought if I formatted my outline levels on the Slide Master I could
import the text as an outline in Word. No dice, as I stated above.

Edit > Paste Special, then Unformatted text pastes the text as black
24 pt Arial plain, no matter the size, style, colour of the selected
text.

If there were custom Styles as in Word I'd be sitting pretty. If I
could paste unformatted text and have it adopt the style of the
selected text I could do it, but it would take longer (all that switch
to Word, Copy, switch to PP, select, Paste, repeat six times for each
item). If I could fully copy formatting and apply it elsewhere I could
to it, too.

So far as I can tell, the only way to get what I want is to manually
format each piece of text. Please tell me that this 20 year old
program is more sophisticated than that. Please!

 

[Jim Gordon MVP]

Hi,

I'm not quite sure exactly what you are trying to achieve, but there are
some easy things in PowerPoint you should become familiar with.

PowerPoint has something called master slides. To quote PowerPoint help
topic About slide and title masters: "To change the appearance of all the
slides in a presentation, make the change just once on the slide master, and
Microsoft PowerPoint automatically updates the existing slides and applies
the change to any new slides that are associated with a specific slide
master."

For more details search PowerPoint help on the word masters. To view the
master slide from the View menu choose Master > Slide Master.

I think if you create a presentation with the master slide formatting you
desire you'll be in good shape. You can save your configured settings as a
PowerPoint template using File > Save As and choose the file type as
PowerPoint template (saves it with a .pot file extension).

If you have to move a lot of stuff from Word to PowerPoint you can drag from
Word into the Scrapbook (Tools > Scrapbook) and then switch to PowerPoint
and then move them by drag and drop (or other available choices) into
PowerPoint.

Look into these tools and methods and then post back with your results. If
you did not achieve the result you desired, please post step-by-step what
you did and what you hoped would have been the exact result.

Thanks.

-Jim Gordon
Mac MVP

For some reason, people want to use PP to print sales sheets for
products. I'd like to make them in, well, anything else, but in case
the salespeople need to edit them, we're using PP. Not my decision.

So I have hundreds of items, each on one page. I've made one page
(slide) just the way I want it, with the text formatted as I like. I
now want to make each item into a page with the formatting as in my
sample.

I have tried so many ways to copy formatting, but none work. The style
painter and Pick Up/Apply text Style tools (eyedroppers) ignore line
spacing, paragraph spacing, and bullets.

I thought if I formatted my outline levels on the Slide Master I could
import the text as an outline in Word. No dice, as I stated above.

Edit > Paste Special, then Unformatted text pastes the text as black
24 pt Arial plain, no matter the size, style, colour of the selected
text.

If there were custom Styles as in Word I'd be sitting pretty. If I
could paste unformatted text and have it adopt the style of the
selected text I could do it, but it would take longer (all that switch
to Word, Copy, switch to PP, select, Paste, repeat six times for each
item). If I could fully copy formatting and apply it elsewhere I could
to it, too.

So far as I can tell, the only way to get what I want is to manually
format each piece of text. Please tell me that this 20 year old
program is more sophisticated than that. Please!

--
Jim Gordon
Mac MVP

MVPs are not Microsoft Employees
MVP info

 

[leftnotracks]

PowerPoint has something called master slides. To quote PowerPoint help

topic About slide and title masters: "To change the appearance of all the
slides in a presentation, make the change just once on the slide master, and
Microsoft PowerPoint automatically updates the existing slides and applies
the change to any new slides that are associated with a specific slide
master."

I'm not changing existing slides, but setting up a style for a buch of
to-be-created slides. I did set the styles on the Master as I want
them, and even made the text in Word exactly the same using Outline
styles (Heading 1, etc.). That only partly worked. I lost the bullets
for level 5, preset colours changed, and line spacing and paragraph
spacing were lost.

 

[leftnotracks]

Scapbook doesn't work. Just like with Copy/Paste, the text all comes
in at the same size and paragraph formatting is lost, bullets are
converted to a strange symbol (looks like a telephoe pole leaning
over), and for some reason the last line is in another font (one not
used in either the Word or Poerpoint text).

So once again: Powerpoint 2004, user 0.

 

[Jim Gordon MVP]

Hi,

I've never been especially please with the following, but give this a try:

In Word use File > Send to Microsoft PowerPoint. Did that give you
something you can use?

-Jim Gordon
Mac MVP

I'm not changing existing slides, but setting up a style for a buch of
to-be-created slides. I did set the styles on the Master as I want
them, and even made the text in Word exactly the same using Outline
styles (Heading 1, etc.). That only partly worked. I lost the bullets
for level 5, preset colours changed, and line spacing and paragraph
spacing were lost.

--
Jim Gordon
Mac MVP

MVPs are not Microsoft Employees
MVP info

 

[Jim Gordon MVP]

Hi,

I don't think this can happen if use the Paste as Plain Text option on the
Scrapbook paste button. Perhaps this has something to do with specific
fonts. What fonts are involved?

Please try again.

Thanks.

-Jim Gordon
Mac MVP

Scapbook doesn't work. Just like with Copy/Paste, the text all comes
in at the same size and paragraph formatting is lost, bullets are
converted to a strange symbol (looks like a telephoe pole leaning
over), and for some reason the last line is in another font (one not
used in either the Word or Poerpoint text).

So once again: Powerpoint 2004, user 0.

--
Jim Gordon
Mac MVP

MVPs are not Microsoft Employees
MVP info

 

[leftnotracks]

The only font I am using is Arial, both Normal and Bold.

Sent > To PowerPoint worked as well as Paste.

But I discovered something odd when I pasted text from Word with no PP
text box active. The text pasted in just fine. If I paste it into an
active text box it always comes in at 24 pt, and loses all paragraph
level formatting (bullets, line spacing, etc). Odd, I thought, that I
get it to paste right this way. But I can't edit the text in PP. If
Idouble-click, it opens in Word, where I can edit and format. Close
the Word file and I'm back in PP.

It's far from ideal, but the end users will have Word, so I think
it'll do.

I still hate PP, not only for how awful a user experience it is, but
for how dependent people are for using it to basically repeat what
they are already saying. But in colour! With 3D! And graphs, so I can
see that 40 is more than 30!

Hi,

I don't think this can happen if use the Paste as Plain Text option on the
Scrapbook paste button. Perhaps this has something to do with specific
fonts. What fonts are involved?

Please try again.

Thanks.

-Jim Gordon
Mac MVP

Quoting from "leftnotracks" <[email protected]>, in article
(e-mail address removed), on [DATE:

Scapbook doesn't work. Just like with Copy/Paste, the text all comes
in at the same size and paragraph formatting is lost, bullets are
converted to a strange symbol (looks like a telephoe pole leaning
over), and for some reason the last line is in another font (one not
used in either the Word or Poerpoint text).

So once again: Powerpoint 2004, user 0.

--
Jim Gordon
Mac MVP

MVPs are not Microsoft Employees
MVP infohttp://mvp.support.microsoft.com/

 

[Jim Gordon MVP]

Hi,

If Word opens when you double-click the text then what you have in
PowerPoint is an embedded Word object. This type of object is created when
you choose Edit > Paste Special > Microsoft Word Document.

When you paste unformatted text into a PowerPoint text box then the text
follows the formatting of the settings for that box within PowerPoint.

There are other options for pasting text using Edit > Paste Special. Yes, it
does make a difference whether or not the selection cursor is inside an
existing text box or not.

As with any tool it takes some time and effort to learn it. I've read some
awful books and some great ones. The fact that sometimes people write bad
books doesn't necessarily mean that all books are no good.

-Jim Gordon
Mac MVP

The only font I am using is Arial, both Normal and Bold.

Sent > To PowerPoint worked as well as Paste.

But I discovered something odd when I pasted text from Word with no PP
text box active. The text pasted in just fine. If I paste it into an
active text box it always comes in at 24 pt, and loses all paragraph
level formatting (bullets, line spacing, etc). Odd, I thought, that I
get it to paste right this way. But I can't edit the text in PP. If
Idouble-click, it opens in Word, where I can edit and format. Close
the Word file and I'm back in PP.

It's far from ideal, but the end users will have Word, so I think
it'll do.

I still hate PP, not only for how awful a user experience it is, but
for how dependent people are for using it to basically repeat what
they are already saying. But in colour! With 3D! And graphs, so I can
see that 40 is more than 30!

Hi,

I don't think this can happen if use the Paste as Plain Text option on the
Scrapbook paste button. Perhaps this has something to do with specific
fonts. What fonts are involved?

Please try again.

Thanks.

-Jim Gordon
Mac MVP

Quoting from "leftnotracks" <[email protected]>, in article
(e-mail address removed), on [DATE:

Scapbook doesn't work. Just like with Copy/Paste, the text all comes
in at the same size and paragraph formatting is lost, bullets are
converted to a strange symbol (looks like a telephoe pole leaning
over), and for some reason the last line is in another font (one not
used in either the Word or Poerpoint text).

So once again: Powerpoint 2004, user 0.

PowerPoint has something called master slides. To quote PowerPoint help
topic About slide and title masters: "To change the appearance of all the
slides in a presentation, make the change just once on the slide master,
and
Microsoft PowerPoint automatically updates the existing slides and applies
the change to any new slides that are associated with a specific slide
master."

I'm not changing existing slides, but setting up a style for a buch of
to-be-created slides. I did set the styles on the Master as I want
them, and even made the text in Word exactly the same using Outline
styles (Heading 1, etc.). That only partly worked. I lost the bullets
for level 5, preset colours changed, and line spacing and paragraph
spacing were lost.

--
Jim Gordon
Mac MVP

MVPs are not Microsoft Employees
MVP infohttp://mvp.support.microsoft.com/

--
Jim Gordon
Mac MVP

MVPs are not Microsoft Employees
MVP info

 

[leftnotracks]

When you paste unformatted text into a PowerPoint text box then the text

follows the formatting of the settings for that box within PowerPoint.

Maybe when you do it. When I do it it ignores font, size, style, and
colour and comes in as 24 pt. Arial in black. Paragraph formatting is
also stripped out.

Hi,

If Word opens when you double-click the text then what you have in
PowerPoint is an embedded Word object. This type of object is created when
you choose Edit > Paste Special > Microsoft Word Document.

When you paste unformatted text into a PowerPoint text box then the text
follows the formatting of the settings for that box within PowerPoint.

There are other options for pasting text using Edit > Paste Special. Yes, it
does make a difference whether or not the selection cursor is inside an
existing text box or not.

As with any tool it takes some time and effort to learn it. I've read some
awful books and some great ones. The fact that sometimes people write bad
books doesn't necessarily mean that all books are no good.

-Jim Gordon
Mac MVP

Quoting from "leftnotracks" <[email protected]>, in article
(e-mail address removed), on [DATE:

The only font I am using is Arial, both Normal and Bold.

Sent > To PowerPoint worked as well as Paste.

But I discovered something odd when I pasted text from Word with no PP
text box active. The text pasted in just fine. If I paste it into an
active text box it always comes in at 24 pt, and loses all paragraph
level formatting (bullets, line spacing, etc). Odd, I thought, that I
get it to paste right this way. But I can't edit the text in PP. If
Idouble-click, it opens in Word, where I can edit and format. Close
the Word file and I'm back in PP.

It's far from ideal, but the end users will have Word, so I think
it'll do.

I still hate PP, not only for how awful a user experience it is, but
for how dependent people are for using it to basically repeat what
they are already saying. But in colour! With 3D! And graphs, so I can
see that 40 is more than 30!

Hi,
I don't think this can happen if use the Paste as Plain Text option on the
Scrapbook paste button. Perhaps this has something to do with specific
fonts. What fonts are involved?
Please try again.
Thanks.
-Jim Gordon
Mac MVP
Quoting from "leftnotracks" <[email protected]>, in article
(e-mail address removed), on [DATE:
Scapbook doesn't work. Just like with Copy/Paste, the text all comes
in at the same size and paragraph formatting is lost, bullets are
converted to a strange symbol (looks like a telephoe pole leaning
over), and for some reason the last line is in another font (one not
used in either the Word or Poerpoint text).
So once again: Powerpoint 2004, user 0.
PowerPoint has something called master slides. To quote PowerPoint help
topic About slide and title masters: "To change the appearance of all the
slides in a presentation, make the change just once on the slide master,
and
Microsoft PowerPoint automatically updates the existing slides and applies
the change to any new slides that are associated with a specific slide
master."
I'm not changing existing slides, but setting up a style for a buch of
to-be-created slides. I did set the styles on the Master as I want
them, and even made the text in Word exactly the same using Outline
styles (Heading 1, etc.). That only partly worked. I lost the bullets
for level 5, preset colours changed, and line spacing and paragraph
spacing were lost.
--
Jim Gordon
Mac MVP
MVPs are not Microsoft Employees
MVP infohttp://mvp.support.microsoft.com/

--
Jim Gordon
Mac MVP

MVPs are not Microsoft Employees
MVP infohttp://mvp.support.microsoft.com/

 

[dmbriggs]

Hi,

If Word opens when you double-click thetextthen what you have inPowerPointis an embedded Word object. This type of object is created when
you choose Edit > Paste Special > Microsoft Word Document.

When you paste unformattedtextinto aPowerPointtextboxthen thetext
follows the formatting of the settings for thatboxwithinPowerPoint.

There are other options for pastingtextusing Edit > Paste Special. Yes, it
does make a difference whether or not the selection cursor is inside an
existingtextboxor not.

As with any tool it takes some time and effort to learn it. I've read some
awful books and some great ones. The fact that sometimes people write bad
books doesn't necessarily mean that all books are no good.

-Jim Gordon
Mac MVP

Quoting from "leftnotracks" <[email protected]>, in article
(e-mail address removed), on [DATE:

The only font I am using is Arial, both Normal and Bold.

Sent > ToPowerPointworked as well as Paste.

But I discovered something odd when I pastedtextfrom Word with no PP
textboxactive. Thetextpasted in just fine. If I paste it into an
activetextboxit always comes in at 24 pt, and loses all paragraph
level formatting (bullets, line spacing, etc). Odd, I thought, that I
get it to paste right this way. But I can't edit thetextin PP. If
Idouble-click, it opens in Word, where I can edit and format. Close
the Word file and I'm back in PP.

It's far from ideal, but the end users will have Word, so I think
it'll do.

I still hate PP, not only for how awful a user experience it is, but
for how dependent people are for using it to basically repeat what
they are already saying. But in colour! With 3D! And graphs, so I can
see that 40 is more than 30!

Hi,
I don't think this can happen if use the Paste as PlainTextoption on the
Scrapbook paste button. Perhaps this has something to do with specific
fonts. What fonts are involved?
Please try again.
Thanks.
-Jim Gordon
Mac MVP
Quoting from "leftnotracks" <[email protected]>, in article
(e-mail address removed), on [DATE:
Scapbook doesn't work. Just like with Copy/Paste, thetextall comes
in at the same size and paragraph formatting is lost, bullets are
converted to a strange symbol (looks like a telephoe pole leaning
over), and for some reason the last line is in another font (one not
used in either the Word or Poerpointtext).
So once againowerpoint2004, user 0.
PowerPointhas something called master slides. To quotePowerPointhelp
topic About slide and title masters: "To change the appearance of all the
slides in a presentation, make the change just once on the slide master,
and
MicrosoftPowerPointautomatically updates the existing slides and applies
the change to any new slides that are associated with a specific slide
master."
I'm not changing existing slides, but setting up a style for a buch of
to-be-created slides. I did set the styles on the Master as I want
them, and even made thetextin Word exactly the same using Outline
styles (Heading 1, etc.). That only partly worked. I lost the bullets
for level 5, preset colours changed, and line spacing and paragraph
spacing were lost.
--
Jim Gordon
Mac MVP
MVPs are not Microsoft Employees
MVP infohttp://mvp.support.microsoft.com/

--
Jim Gordon
Mac MVP

MVPs are not Microsoft Employees
MVP infohttp://mvp.support.microsoft.com/

"When you paste unformatted text into a PowerPoint text box then the
text
follows the formatting of the settings for that box within PowerPoint.

Jim Gordon
Mac MVP"

Jim, not my experience. Paste Unformatted gives you 24-pt Arial Black,
regardless of the formatting of the text box.

Mike Briggs
Switcher