Can't get rid of double space

[RScotti]

Hi,
Every time I open a new document or change format in Word 2007 it always goes to double space and I have to go into the
paragraph section and keep checking "Don't add space between paragraphs of the same style". With line spacing set to
single.
I do have a screen short but don't want to send it unless it is permitted.
I never had this problems with Word XP.
Is there something I can do to have all my documents always use single space?

Have a good day,
RScotti

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[Herb Tyson [MVP]]

Yes. Change the default spacing.

In the Home tab, click the Styles launcher (lower right corner of Styles
section). Near the bottom of the Styles task pane, click the Manage Styles
tool. In the Set Defaults tab, set the paragraph spacing as desired (e.g.,
set Before and After both to 0, and set Line spacing: to Single.). At the
bottom, click on "New documents based on this template", then click OK.

 

[RScotti]

Yes. Change the default spacing.

In the Home tab, click the Styles launcher (lower right corner of Styles
section). Near the bottom of the Styles task pane, click the Manage Styles
tool. In the Set Defaults tab, set the paragraph spacing as desired (e.g.,
set Before and After both to 0, and set Line spacing: to Single.). At the
bottom, click on "New documents based on this template", then click OK.

Thanks Herb,
Would never found this one.

Have a good day,
RScotti

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[RScotti]

Herb,
PS, My after paragraph spacing was at 10 pt and I did change it to zero but can you tell me what this means?

Yes. Change the default spacing.

In the Home tab, click the Styles launcher (lower right corner of Styles
section). Near the bottom of the Styles task pane, click the Manage Styles
tool. In the Set Defaults tab, set the paragraph spacing as desired (e.g.,
set Before and After both to 0, and set Line spacing: to Single.). At the
bottom, click on "New documents based on this template", then click OK.

Have a good day,
RScotti

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[Terry Farrell]

Space After set to 10 pt means that each time you end a paragraph and press
the Enter key, it will move the insertion to the next new paragraph start
point with the correct inter-paragraph space set (in this case 10 pt). You
should avoid using blank (empty) paragraphs to create space in Word
documents. Obvious, this default setting of 10 pts needs to be changed to
meet the user's layout preference and should be changed if different sized
font is used from the default.

 

[RScotti]

Space After set to 10 pt means that each time you end a paragraph and press
the Enter key, it will move the insertion to the next new paragraph start
point with the correct inter-paragraph space set (in this case 10 pt). You
should avoid using blank (empty) paragraphs to create space in Word
documents. Obvious, this default setting of 10 pts needs to be changed to
meet the user's layout preference and should be changed if different sized
font is used from the default.

Hi Terry,
Thanks for the information, but please excuse me I don't understand what is a blank paragraph.
Do you mean just keep hitting return to move the cursor down several spaces?
As I stated I changed mine to 0 pt it seems to be OK but frankly I can't tell what difference the 10 pts made?

Have a good day,
RScotti

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[Terry Farrell]

Your understanding is correct. It isn't good practice to make space by
hitting the return key twice or more. Each time you press the return key,
you are entering a new paragraph. It isn't so important on small documents,
but a relatively modest sized document may have thousands of paragraphs, so
if the inter-paragraph spacing has been made using a blank paragraph, that's
thousands of extra paragraphs that Word needs to process and store.

If you apply 10 pt below as a paragraph style for the style you use for
normal paragraphs, pressing the enter key at the end of the paragraph will
apply that spacing automatically.

Terry

 

[RScotti]

Hi Terry,
Thanks for clearing that up for me. I appreciate it very much.

Your understanding is correct. It isn't good practice to make space by
hitting the return key twice or more. Each time you press the return key,
you are entering a new paragraph. It isn't so important on small documents,
but a relatively modest sized document may have thousands of paragraphs, so
if the inter-paragraph spacing has been made using a blank paragraph, that's
thousands of extra paragraphs that Word needs to process and store.

If you apply 10 pt below as a paragraph style for the style you use for
normal paragraphs, pressing the enter key at the end of the paragraph will
apply that spacing automatically.

Terry

Have a good day,
RScotti

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[Herb Tyson [MVP]]

Just to follow up... I have my own default point size set to 12 points (at
my age, I'm not about to subject readers to anything smaller), and I have my
default After spacing for paragraphs set at 12 points. This in effect gives
me double-spacing between paragraphs without having to press Enter twice.

Cheers,

 

[Suzanne S. Barnhill]

To be perfectly literal, if you wanted the space of a 12-point line between
paragraphs, you'd have to use 14-15 points Space After, but 12 points is
close enough. I usually find the default Body Text (with 6 points after)
sufficient for most applications.

 

[RScotti]

Hi
I really don't mind the 10 or 12 pt for double spacing it. In fact I like that but I just want the sentences in the
paragraph to go to single spacing and same when I change formats like from center to right start of the paragraph.

To be perfectly literal, if you wanted the space of a 12-point line between
paragraphs, you'd have to use 14-15 points Space After, but 12 points is
close enough. I usually find the default Body Text (with 6 points after)
sufficient for most applications.

Have a good day,
RScotti

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[Suzanne S. Barnhill]

This is why you use different styles (some with Space After and some
without) and why you use line breaks when you don't want to start a new
paragraph.

Hi
I really don't mind the 10 or 12 pt for double spacing it. In fact I like

that but I just want the sentences in the

paragraph to go to single spacing and same when I change formats like from

center to right start of the paragraph.

 

[RScotti]

This is why you use different styles (some with Space After and some
without) and why you use line breaks when you don't want to start a new
paragraph.

I'm Sorry Susan,
I don't understand anything about line breaks or styles. I do use different fonts but that's all I know.
I thought a line break was similar to a Page break but don't even know how to use.access it?
Sorry for being so inexperienced.

Have a good day,
RScotti

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[Suzanne S. Barnhill]

Insert a line break with Shift+Enter. It starts a new line without starting
a new paragraph. And see http://www.microsoft.com/office/using/column14.asp.
If you're typing a letter, you can probably do without styles (though
they're still massively helpful there; see
http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm), but typing a book
without using styles is just madness.

I'm Sorry Susan,
I don't understand anything about line breaks or styles. I do use

different fonts but that's all I know.

 

[RScotti]

Insert a line break with Shift+Enter. It starts a new line without starting
a new paragraph. And see http://www.microsoft.com/office/using/column14.asp.
If you're typing a letter, you can probably do without styles (though
they're still massively helpful there; see
http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm), but typing a book
without using styles is just madness.

Thank you for explaining this. I never knew about the line break and I think it will come in handy.
Thanks again for taking the time to help.

Have a good day,
RScotti

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