Hi Any Mouse:
Word has two kinds of lists: Paragraph lists and Outline lists. Paragraph
lists will restart, Outline lists will not. Use the list type appropriate
to your situation.
In this case, you are using an Outline list. Outline lists are for
headings. They can start only once in each document. To get it to start at
a different number somewhere else in the document, you must create a new
list (i.e. Create a new style).
You need to change the list type to "Numbered". A numbered list will
restart as many times as you wish.
My solution to your problem would be simply to change the kind of numbering
applied to that style from "Outline Numbered" to "Numbered". This will
produce a single-level list that will restart.
I found this concept *really* difficult to understand. Let me try to
explain...
Internally, Word uses a tag (a "marker") to say "Beginning of list 0x31E"
and another to say "End of list 0x31E" where '0x31E' is a hexadecimal number
I made up to give you an idea of what Word calls each list.
In the case of an Outline list designed to be attached to a style for
headings, the beginning marker is at the beginning of the document, the end
marker is at the end of the document. This enables Word to have nine
'levels' within the list, and for each level to restart its numbering
according to the level before it. A level might be Heading 1, another might
be Heading 2 style, another Heading 3 style, etc. I should add here, the
built-in styles Heading 1 through Heading 9 have special numbering
properties built in that you can't change. This makes them very reliable
for use in numbering headings, but not a good choice to use for anything
else. This is what is causing the "restart numbering" control to be grayed
out -- These lists are defined as "multilevel, non-restartable'.
In the case of a Numbered list, there is a beginning marker at the beginning
of each set of paragraphs and an end marker at the end. So with a numbered
list you get multiple independent lists. But each list can have only one
level (hence it is a 'not outline' kind of list). You might use "Numbered
List" as the style for this: you would have to create it, and when you
created it, you would define single-level "Numbered" numbering as part of
the style. You can split this list into multiple lists anywhere you choose.
So another solution to your problem is to demote all of your paragraphs one
level. If you are using Level 1 as your starting item, make it Level 2, and
demote everything else accordingly. Use the Outline function to do this.
You can then use your Level 1 style simply for the purpose of restarting the
list: each time you apply a Level 1 style, all of the levels 2 through 9
will restart back at '1'.
If you wanted to be really clever, you can define the numbering so that the
number does not APPEAR in level 1. Then you use level 1 only for
restarting, the paragraph you apply it to does not get a number, but any
paragraphs with the level 2 through 9 styles following all restart
themselves at '1'. I seriously would avoid doing this unless YOU are the
only one editing that document. If anyone else gets hold of it, they won't
be able to work out what's going on, they will bugger your numbering and
thus corrupt your document so you lose the whole thing. Don't do this in a
workgroup unless its comprised entirely of technical writers who expect
high-level publishing techniques to be employed
Hope this helps
