can't see all task pad entries

[Laura VS]

About 20 peoples in our office share one person's calendar for scheduling.
Everyone isn't seeing all of the tasks entered. Why is this? And can we
expand the task pad area so that we can put more entries in? It seems to
hide them after a certain point.

 

[Brian Tillman]

About 20 peoples in our office share one person's calendar for
scheduling. Everyone isn't seeing all of the tasks entered. Why is
this? And can we expand the task pad area so that we can put more
entries in? It seems to hide them after a certain point.

You posted thes same question just thirty minutes before. No need to post
more than once.

 

[Judy Gleeson, MVP Outlook]

Let's get enough information to understand your situation and offer a
solution that may work for you:

What version?
What platform?
In what way do you "share"?
What do users see in the TaskPad (only their own Tasks I expect)


To get started, at least do this:

add some columns to the TaskPad so you know what you're looking at - Owner
would be a good start.
check what view of the TaskPad each user is set to (View | Taskpad view and
there are many choices)


Judy Gleeson, MVP Outlook
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

 

[Laura VS]

We're using Outlook 2003 (11.5608.5606). One person in the office gives
permission to everyone who needs to view her calendar as a "publishing
editor" and we all see all the tasks in the taskpad. In the task pad view,
the following is checked off: "today's tasks" and "include tasks with no due
date." I hope that's enough information.

Each of us seems to have a different numbers of rows in the task pad and
sometimes I've added things at the bottom of the task pad but can't even see
it myself when I close out of it.

 

[Judy Gleeson, MVP Outlook]

At least show the Owner column in the TaskPad as I expect that you don't see
each others' Tasks.
Compare what you se with what your colleagues see.

Access to one user's Tasks/Calendar is not an effective way of tracking each
others' Tasks.

Judy Gleeson, MVP Outlook
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

 

[Laura VS]

I don't know what you mean by show the Owner column in the task pad. I don't
see any columns.

 

[Judy Gleeson, MVP Outlook]

If you have a TaskPad showing you must have some columns of data showing.
Those columns of data are Outlook Fields. For example "subject" "due date"
and "complete".

To add the Owner column/field, right click the grey header row of the
TaskPad and select the Field Chooser. Now drag the field called "owner"
into the TaskPad's heading row.

As I said before, this is still not a good way to share Tasks.

Judy Gleeson, MVP Outlook
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!

 

[Laura VS]

Sorry for the delay in getting back to you. I was out of the office last
week. Anyway, I guess maybe the "taskpad" is not technically where I am. I
called it the taskpad becuase when I clicked on "view" when I had the
calendar open, it showed the taskpad as being checked and when I unchecked
it, the tasks when away. I am within the Calendar view and at the top there
are spaces for "all day" events. This is what I'm concerned with. As I said
there is a certain group of people within the office who share this calendar
and also the all day events at the top. How do I expand this area to see
more all day events? Some of us can see 13 events, some see 11. Where do I
go to change how many events we see?