Can't update Index with Concordence file

[GY2]

I'm using a concordence file for my Index entries and everything was going
along swimmingly but now for some reason when I click on Auto Mark and then
select my Concordence file, a little dialog box opens to tell me tht "No
index entries were marked." I've got about 20-30 items already in the index
but there are at least another dozen which are in the concordence file and
are not being marked.

Any idea why not?

All advice is much appreciated.

 

[Cindy M.]

Hi Gy2,

I'm using a concordence file for my Index entries and everything was going
along swimmingly but now for some reason when I click on Auto Mark and then
select my Concordence file, a little dialog box opens to tell me tht "No
index entries were marked." I've got about 20-30 items already in the index
but there are at least another dozen which are in the concordence file and
are not being marked.

Any idea why not?

Creating an index using a Concordance is chancy, at best. Certainly, you
shouldn't be running the AutoMark more than once in a document. It should be
applied only at the end of the editing - and the results checked carefully
once it's run.

Try removing all the XE and the Index fields from the document. Chances are it
will work, then.

You can quickly find and remove XE fields using Edit/Replace.
Search term: ^d XE
Replace it with nothing

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or
reply in the newsgroup and not by e-mail

 

[GY2]

Thanks a lot for the advice, scary though it was. I've been running the
AutoMark at least once a day in order to get an idea of what the Index would
look like. Thanks for your suggestion. I'll try it when I finish the
document.