Caption definition in document instead of normal.dot

[Matthias HALDIMANN]

If you create new caption lables, Word saves them to normal.dot. This means,
that they will not be available (i.e. for cross-referencing) if you send the
document to someone else, who obviously has his own normal.dot.

Does anyone know how you can force Word to save all definitions of captions
to the DOCUMENT instead of normal.dot? Or is there another convenient
solution to use captions in documents that are transferred between many
authors?

Thank a lot,
Matthias

 

[Margaret Aldis]

Hi Matthias

As I understand it, the captions are part of the hidden baggage in
Normal.dot and there is nothing you can do to transfer them with a document.
See
http://www.shaunakelly.com/word/numbering/NumberingAppendixes.html#Problems

You could perhaps set up a macro to do the caption creation, and send than
in or with the document.

The alternative I would probably choose myself would be to use autonumbered
styles (possibly an unused low-level heading style) in place of built-in
captions, but that does require a) some confidence that you can handle
autonumbering reliably and b) a rethink on how you add captions to figures,
create your figure lists and so on.

 

[Shauna Kelly]

Hi Matthias

Perhaps you'd like to add your voice to those who would urge Microsoft
to enable us to save caption labels in a template or a document. There's
a web form at http://register.microsoft.com/mswish/suggestion.asp or
send an email to (e-mail address removed) with the word Word in the subject
line.

Shauna

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word
Melbourne, Australia

 

[Ginny]

Mathias - I am having the same problem - any solution on
your end?