Caption Numbering Troubles

[Hans]

I am working on a document with tables captioned with both the table number
and the document section in which the table appears, e.g., "Table 2-3," where
"2" is the section and "3" is the third table in the section.

The table numbering appears correctly until the fourth section of the doc,
at which point the section number appears as "0" and does not update. When
creating the caption, Word uses the correct number 4 in the dialog box;
however, as soon as I click OK to insert the caption, the zero appears.

What to do, what to do...

Thanks,

-Hans in Seattle

 

[Robert M. Franz (RMF)]

Hi Hans

I am working on a document with tables captioned with both the table number
and the document section in which the table appears, e.g., "Table 2-3," where
"2" is the section and "3" is the third table in the section.

The table numbering appears correctly until the fourth section of the doc,
at which point the section number appears as "0" and does not update. When
creating the caption, Word uses the correct number 4 in the dialog box;
however, as soon as I click OK to insert the caption, the zero appears.

When you select the newly inserted caption and hit F9 (UpdateFields),
any change?

Do you have TrackChanges (notoriously mean in disrupting numbering
sequences) active and some unresolved changes?

When selecting the caption, hit SHIFT-F9 (toggles field code for the
selection) or ALT-F9 (for the whole document): what's the exact field
code of this caption?

How are the chapters numbered?

How many sections does your document have? Anything special you need to
tell us (beside the version of Word you're using ... )?

Greetinx
Robert

 

[Hans]

Hi Robert,

Thank you for lending a hand.

When you select the newly inserted caption and hit F9 (UpdateFields),
any change?

---> No, updating with F9 has no effect on the numbering.

Do you have TrackChanges (notoriously mean in disrupting numbering
sequences) active and some unresolved changes?

---> Reviewing is off; however, there were a couple changes. I have since
accepted all changes but it did not solve the numbering problem.

When selecting the caption, hit SHIFT-F9 (toggles field code for the
selection) or ALT-F9 (for the whole document): what's the exact field
code of this caption?

{STYLEREF1 \s }-{SEQ Table \* ARABIC \s 1 }

How are the chapters numbered?

Chapter numbering is automated with native Word Headings (Heading 1, 2...)
using outline numbering.

How many sections does your document have?

---> Ten sections.

Anything special you need to tell us (beside the version of Word you're using ... )?

---> 2003 SP2.

-Hans

 

[Robert M. Franz (RMF)]

Hi Hans

{STYLEREF1 \s }-{SEQ Table \* ARABIC \s 1 }

Hmm, probably a typo/pasting glitch: the "1" must be separated from
"STYLEREF" with a space, otherwise you get an error for the first field.

Chapter numbering is automated with native Word Headings (Heading 1, 2...)
using outline numbering.

Maybe the numbering scheeme is off somehow.

---> Ten sections.

OK, hmm. Might be a mild form of document corruption.

How many section breaks are between the "last known good" caption and
the bad one? With a copy of your document,

- compare the field code of both STYLEREF fields,

- try to reset formatting of the referenced heading (CTRL-SHIFT-N to
turn it to "Normal" style, then reapply H1),

- try to delete the section breaks between the good and bad caption (you
can recreate it later again),

If all else fails, try to strip down the document to no more than two
pages, 2 sections, and send it to my email address, so I can take a look
myself (no guarantees for success or speed!).

HTH
Robert

 

[Hans]

Robert,

I'll try your suggestions and see what they yield...

Thanks again,

-Hans

 

[Stefan Blom]

Press the ¶ button on the Standard toolbar to display nonprinting characters.
(Paragraph marks will display as ¶.) See if the caption with the incorrect
numbering is preceded by one or more empty paragraphs (using Heading 1 style)
whose numbering has been suppressed. If you find any such paragraphs, apply a
non- numbered style, or, preferably, delete them and add the desired Spacing
Before or After to the appropriate style instead.

 

[Hans]

Stefan -- That was it!!

The person who created the doc followed the actual chapter text with a blank
line with Heading 1 style with suppressed numbering!

THANK YOU!!

-Hans

 

[Stefan Blom]

I'm glad I could help.

--
Stefan Blom
Microsoft Word MVP


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