Caption - reference problems

[Jeff User]

Hi all
I have two problems, and I don't know if they may be related or not.

I have been adding captions to my drawings such as
Figure 1.1 - this is blah blah
Figure 1.2 - This is also a blah blah
etc..
To do this, I select the drawing then insert -> reference -> caption.
The caption is placed below the drawing. No lines around it or
anything, looks nice.

Then, not sure what happened here but, I had a caption
Figure 4.5 - This is another blah
under a drawing.
I removed the drawing and (I think, dont remember now) removed the
caption. At any rate, the caption was also gone. So far OK.
THEN, I added a drawing back into the same location. When I went to
add the caption this time, 2 strange things happened.
1) It added it at the bottom of the drawing AND placed it in a text
box that could be seen for entire width of the drawing. Strange, but I
changed the textbox so it had no outline line. BUT,
2) When the add Caption dialog box was open it had the correct number
"Figure 4.5" showing the number as it would be displayed. I added my
text
- blah blah
but when I clicked OK, it added the caption as Figure 4.6 - blah blah
not 4.5 - blah blah

Well, I have lost 4.5. If adding a reference to this figure it shows
up in the list of Figures as
....
4.3 - blah blah
4.4 - blah blah
4.6

4.5 isnt there and the text after 4.6 doesnt show up in the list.
Is this a lost 4.5 broken or what?

I tryed removing the drawing to see if I could find a lost 4.5 caption
hiding somewhere, but to no avail.
Phew, thanks
Jeff

 

[Jeff User]

Is this to hard of a problem?
Isn't there someway to intervene on this process?

Hope someone can help
thanks again
Jeff

 

[Beth Melton]

Perhaps it's too involved for such a newsgroup - you'd likely receive
a faster answer if you posted in a Word newsgroup rather than a
newsgroup for questions related to shared Office components and/or
issues that cross multiple applications. That's what's supposed to be
here anyway.

But to answer your questions:

1. If your image in inline then the caption will be inserted into the
text layer. If the image is a floating graphic then the caption is
inserted into a text box. So based on what you have described, figure
4.4 or 4.5 is a floating image rather than an inline image. To change
it, right-click the image and select "Format AutoShape" (or whatever
the image type is) and you'll find text wrapping on the Layout tab.

2. It's likely the field is there but hidden. You can use the Select
Browse object (the circle between the Next and Previous at the bottom
of the vertical scroll bar) and browse the document by field. Once you
select "By field" (last one in the first row) then the Next and
Previous buttons will navigate the document by field.

Or you can use press Alt + F9 to toggle the field codes and visually
scan the document. If you still don't see it then use Find (F5) and in
the Find what text box type:

^d SEQ

and use "Find Next" to navigate the document. Note the field codes
need to remained turned on in order to find them. Use Alt+F9 to toggle
the field codes off once you are finished.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

 

[Jeff User]

Thanks Beth

I am going to try you're suggestions.

Jeff