Captions in My Proposals

[Mkate]

Hello,

I work on large customer RFP documents and would like to create a macro to
insert my "Action Captions". Action Captions consist of the Graphic Title in
bold text with a period at the end followed by additional descriptive text
(action caption) that is not bolded and italic. We are using a semi-manual
process to perform this function.

1. Run the current Graphic Caption macro, which inserts: Figure 1 <tab>
Graphic Title (bolded) with a period at the end.

2. There is one space after the period and the Action Caption text follows:
same font and font size, unbolded text but it is italic.

Currently, we are inserting a Style Separator to break up the bolded and
unbolded text. We want to create a macro and put it on a toolbar that will
insert the following text as described above.

Figure 1 [Title]. [Action Caption Text Here].

Do we have to use the Style Separator insertion as part of the macro or is
there a way to write the code to have the first part of the macro with bold
text and the second part with the unbolded italic text.

 

[DeanH]

You don't need a macro for this, try an AutoText entry.
Select the text you wish to have as a new entry, Alt+F3, enter a unique
name, enter, that is it.
Be aware that these entries are saved in your Normal.dot (or dotx).
If you want the entry to have a specific format, include in the selection
the Paragraph Mark, if left out no formatting will be assigned and when the
entry is used it is assigned the style of where the cursor is.
These can be used for complex items as well; such as Tables, Headers/Footers
(i.e. for landscape orientation), Table/Figure Captions; not just simple
words.
For more on AutoText, see
http://word.mvps.org/faqs/customization/AutoText.htm and
http://gregmaxey.mvps.org/Word2007_Building_Blocks_&_AutoText.htm
Hope this helps
DeanH