Captions not working correctly

[Ray Romito]

I am stumped. I have a document that has multiple header
levels set up as: Header 1 = 4, Header 2 = 4-1, Header 3 =
4-1.1, so on to 4-1.1.1.1.1.1.... etc.

Earlier this evening I added captions to some figures and
they worked just fine. They are numbered according to the
header 2 heading like: Figure 4-1.1, Figure 4-1.2, etc.

I opened another doc which I have not edited in 9 months.
When I attempted to insert a caption into this document,
which has the same header setup as the first doc, the
numbering is Figure 1-1., Figure 1-2, 1-3, etc. The
selections in both docs for Numbering and the formatting
you can select when inserting the caption are identical.

Now when I go back to the first doc, it's screwed up too!
Anyone have any idea what's going on here? I've screwed
around with this for almost 3 hours now and can't make it
work! I'm stumped.

Thanks,
Ray Romito
(e-mail address removed)

 

[Shauna Kelly]

Hi Ray

Just so we're clear about this, you want the caption to pick up the
Heading 2 numbering (eg 4-1) and number figures sequentially from there
(eg 4-1.1, 4-1.2). Is that right?

The problem probably lies in the Insert > Reference > Caption dialog
box. In that dialog box, click Numbering. Make sure the "Include Chapter
Number" box is ticked, and that the "Chapter starts with style" is set
to Heading 2. Now, do ctrl-a and F9 to update all fields in the
document.

If that doesn't work, try this. Select an entire caption paragraph, and
do Shift-F9 to expose the two field codes (one that picks up the heading
number, and one that generates the caption number). It should say
something like:

Figure { STYLEREF 2 \s }-{ SEQ Figure \* ARABIC \s 2 }

If it's not right, make the appropriate changes. F9 to update. Shift-F9
to go back to displaying results, not field codes.

Note that you can't type the {} braces by hand. You must use ctrl-F9 and
type between the braces that Word inserts for you. Once you've typed the
field, use F9 to update it, or ctrl-a F9 to update all fields in the
document.

If it turns out that you have a systemic problem, bear in mind that,
when field codes are exposed, you can do find-and-replace on them.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word
Melbourne, Australia