Categorized Contact List idifferent when clicking on email TO icon

[Dave]

I'm using OL 2007 and Vista Ultimate. I imported my OL 2002 Contact List
from my XP Pro PC. Went fine. I then updated and organized the OL 2007
Contact List by catagory and it views fine. However, when I go to send an
email to a contact and hit the email TO icon to bring up my catagorized
contact list, it brings up a non-catagorized list, sorted alphabetically by
first name. All the Susans and Johns grouped together. Not very useful.

How to I get OL 2007 to bring up my catagorized Contact List when I hit the
TO button? BTW, I don't want to perform a search to find the email contact.
For me, my catagorized Contact List does the job.

 

[Diane Poremsky]

the address book does not support categories. if you know who you want to
send to, just type all or part of their name and use name resolution to pick
the name - when its underlined in red, click on it to see the matching
names.

 

[Dave]

Dianne:
Thanks for your reply.

I understand your answer. My followup question is: Can the Address Book be
set to display, keying on the Last Name, rather than the First Name?
Dave

 

[Brian Tillman]

I understand your answer. My followup question is: Can the Address
Book be set to display, keying on the Last Name, rather than the
First Name?

You have two choices for display order in the Address Book: "Firstname
Lastname" or "File As". You should be able to adjust it on Tools>Account
Settings

 

[Dave]

Brian:

I clicked on Tools>Account Settings>Address Books>Show names by:>File as
(Smith, John). Then I closed Outlook 2007 and reopened the program. When I
opened a new email and clicked on the TO icon, my Contact Address Book came
up sorted by last name.

Now, if Microsoft would modify the program so as to bring up a categorized
Contact Lists I would be happy.

Thanks for your help.
Much appreciated.
Dave

 

[Milly Staples [MVP - Outlook]]

Why don't you just display your contacts folder by category? The address book is not configurable at all and is just a virtual view of your contacts who have a valid electronic address (email or fax). What is it you are trying to accomplish? If trying to send to a specific category, drag that category from your contacts folder to your inbox.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Dave asked:

| Brian:
|
| I clicked on Tools>Account Settings>Address Books>Show names by:>File
| as (Smith, John). Then I closed Outlook 2007 and reopened the
| program. When I opened a new email and clicked on the TO icon, my
| Contact Address Book came up sorted by last name.
|
| Now, if Microsoft would modify the program so as to bring up a
| categorized Contact Lists I would be happy.
|
| Thanks for your help.
| Much appreciated.
| Dave
|
|
| "Brian Tillman" wrote:
|
||
||| I understand your answer. My followup question is: Can the Address
||| Book be set to display, keying on the Last Name, rather than the
||| First Name?
||
|| You have two choices for display order in the Address Book:
|| "Firstname Lastname" or "File As". You should be able to adjust it
|| on Tools>Account Settings
|| --
|| Brian Tillman [MVP-Outlook]

 

[Brian Tillman]

Now, if Microsoft would modify the program so as to bring up a
categorized Contact Lists I would be happy.

That will never happen. The address book interface hasn't been changed
since Outlook 97.

 

[Diane Poremsky [MVP]]

Windows messaging, but who counts.

It'll never happen because clicking the To button is a very slow way to
address mail. Type in all or part of the name and hit Alt+K to resolve.

 

[Dave]

The reason I wish to bring up a categorized contact list, is to select an
individual from a company category . For example, I may know I want to send
an email to the XYZ company, but I may not remember exactly who that person
is by name or the correct spelling of the name. Searching for an unknown
person from a large corporation in my single, very long list is what I'm
trying to avoid. If my contact list is organized by clients, and the various
categories show up when I'm writing an email, it allows me to pick out the
correct person to write to.

Dave

 

[Diane Poremsky [MVP]]

You can find it in contacts, then use Action, new message to contact.... if
the address book search worked correctly (it doesn't in Outlook 2007) you
can search for all contacts from XYZ company and browse the list.

The reason I wish to bring up a categorized contact list, is to select an
individual from a company category . For example, I may know I want to
send
an email to the XYZ company, but I may not remember exactly who that
person
is by name or the correct spelling of the name. Searching for an unknown
person from a large corporation in my single, very long list is what I'm
trying to avoid. If my contact list is organized by clients, and the
various
categories show up when I'm writing an email, it allows me to pick out the
correct person to write to.

Dave

 

[Dave]

Unfortunately, I have Outlook 2007.
Dave

You can find it in contacts, then use Action, new message to contact.... if
the address book search worked correctly (it doesn't in Outlook 2007) you
can search for all contacts from XYZ company and browse the list.

 

[Russ Valentine [MVP-Outlook]]

Still there. Look in the "Create" flyout.
--
Russ Valentine
[MVP-Outlook]

Unfortunately, I have Outlook 2007.
Dave