"Category view" - disappears during a sort

[Steve D]

I recently bought outlook 2003. I always set up my contacts to default to the “category viewâ€. Then when I am looking at my contacts – the categories are listed with the contacts within the categories. Lets say I am looking at my category of “vendorsâ€. Next I want to sort the vendors by company name, so I will click on the top of the company column to sort it A-Z. the problem is that when I do this, it actually changes the “Grouped By†default from categories – to a new group setting of “companyâ€. It should only be a sort going on, and should not be changing the “grouped by†defaults I have set up. Is this a problem in Outlook 2003 – or just on my machine for some reason?

 

[Russ Valentine [MVP-Outlook]]

AFAIK, the only actions you can perform on an individual category in that
view are those that appear in the Context menu when you R click on a
Category Header.
--
Russ Valentine
[MVP-Outlook]

I recently bought outlook 2003. I always set up my contacts to default to

the "category view". Then when I am looking at my contacts - the categories
are listed with the contacts within the categories. Lets say I am looking
at my category of "vendors". Next I want to sort the vendors by company
name, so I will click on the top of the company column to sort it A-Z. the
problem is that when I do this, it actually changes the "Grouped By"
default from categories - to a new group setting of "company". It should
only be a sort going on, and should not be changing the "grouped by"
defaults I have set up. Is this a problem in Outlook 2003 - or just on my
machine for some reason?

 

[Steve D]

correct - when I right click the column header and then sort from A-Z, it does do the sort in that column. But there is a problem. My Outlook 2003 - which is brand new - is doing more than this. For example, first I have set up contacts to use the "category view". I did this by going to view, customize current view, group by - and setting that to "categories". Then, lets say that I have 3 categories called vendors, suppliers, customers, and lets say I have 4 contacts in each category. Now, my screen is showing me the "category view". I then expand one category to see the contacts listed in that category - lets say "vendors". The column headings are company, full name, files as, phone #. Now, I want to sort A-Z the contacts within vendors by "company". So, I right click on the "company" header and then sort A-Z. The problem is that the category view dissapears completely, and I am now looking at the "phone list" view (not the category view) - and it is sorted A-Z by "company". Again, the "category view" should not disappear. When I go to customize current view, and look at "group by" - I have set this up to be "categories". But when I do the sort described above, the sort actually changes the "group by" default that I set up to be categories, and replaces it with the column sort I did. In this example, it resets "group by" to "company". I really think it is a glitch in the software. my 2002 Outlook does not have this glitch... thank you for your help.


----- Russ Valentine [MVP-Outlook] wrote: ----

AFAIK, the only actions you can perform on an individual category in tha
view are those that appear in the Context menu when you R click on
Category Header
--
Russ Valentin
[MVP-Outlook

I recently bought outlook 2003. I always set up my contacts to default t

the "category view". Then when I am looking at my contacts - the categorie
are listed with the contacts within the categories. Lets say I am lookin
at my category of "vendors". Next I want to sort the vendors by compan
name, so I will click on the top of the company column to sort it A-Z. th
problem is that when I do this, it actually changes the "Grouped By
default from categories - to a new group setting of "company". It shoul
only be a sort going on, and should not be changing the "grouped by
defaults I have set up. Is this a problem in Outlook 2003 - or just on m
machine for some reason

 

[Sue Mosher [MVP-Outlook]]

Try Shift+Click instead of Click on the column heading you want to group by.
This will *add* the new sort to the view rather than replacing the current
grouping.
--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

correct - when I right click the column header and then sort from A-Z, it

does do the sort in that column. But there is a problem. My Outlook
2003 - which is brand new - is doing more than this. For example, first I
have set up contacts to use the "category view". I did this by going to
view, customize current view, group by - and setting that to "categories".
Then, lets say that I have 3 categories called vendors, suppliers,
customers, and lets say I have 4 contacts in each category. Now, my screen
is showing me the "category view". I then expand one category to see the
contacts listed in that category - lets say "vendors". The column headings
are company, full name, files as, phone #. Now, I want to sort A-Z the
contacts within vendors by "company". So, I right click on the "company"
header and then sort A-Z. The problem is that the category view dissapears
completely, and I am now looking at the "phone list" view (not the category
view) - and it is sorted A-Z by "company". Again, the "category view"
should not disappear. When I go to customize current view, and look at
"group by" - I have set this up to be "categories". But when I do the sort
described above, the sort actually changes the "group by" default that I set
up to be categories, and replaces it with the column sort I did. In this
example, it resets "group by" to "company". I really think it is a glitch
in the software. my 2002 Outlook does not have this glitch... thank you
for your help.

 

[Sue Mosher [MVP-Outlook]]

I don't pretend to be able to read programmers' minds.
--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

thanks, that sort of helps on a one time basis. In Outlook 2002, I could

click at random any of the column headings and it stayed in Category view.
But in 2003, it actually removes the category view. I know this because I
can go back into view, customize view and the "grouped by" says none. I can
reset this to "category view", but as soon as I try another column sort, it
again resets the "grouped by" to none again. I believe the programmers
inadvertantly got this messed up. the "sort" should not be changing the
"grouped by" defaults. what do you think?

----- Sue Mosher [MVP-Outlook] wrote: -----

Try Shift+Click instead of Click on the column heading you want to group by.
This will *add* the new sort to the view rather than replacing the current
grouping.

correct - when I right click the column header and then sort from

A-Z, it
does do the sort in that column. But there is a problem. My Outlook
2003 - which is brand new - is doing more than this. For example, first I
have set up contacts to use the "category view". I did this by going to
view, customize current view, group by - and setting that to "categories".
Then, lets say that I have 3 categories called vendors, suppliers,
customers, and lets say I have 4 contacts in each category. Now, my screen
is showing me the "category view". I then expand one category to see the
contacts listed in that category - lets say "vendors". The column headings
are company, full name, files as, phone #. Now, I want to sort A-Z the
contacts within vendors by "company". So, I right click on the "company"
header and then sort A-Z. The problem is that the category view dissapears
completely, and I am now looking at the "phone list" view (not the category
view) - and it is sorted A-Z by "company". Again, the "category view"
should not disappear. When I go to customize current view, and look at
"group by" - I have set this up to be "categories". But when I do the sort
described above, the sort actually changes the "group by" default that I set
up to be categories, and replaces it with the column sort I did. In this
example, it resets "group by" to "company". I really think it is a glitch
in the software. my 2002 Outlook does not have this glitch... thank you
for your help.